All Things Admin

JANUARY 24, 2022

I needed to change, so I sought out books and training on email management. Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files. Outlook has a file extension called.msg just like Word has.doc or Excel has.xls. Set Up Rules.

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Calendars Microsoft Outlook Email Filing 98

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Allwork

APRIL 29, 2022

Walk into any health food store these days, and you are likely to see plenty of supplements, diets, or books marketed as “brain boosters.” . Use Google Calendar for all of your important events – personal and business . Use DropBox to organize and share your files . Learn more in our website policy here.

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Dropbox Social Media Calendars Purchasing 246

Office Dynamics

OCTOBER 14, 2014

The administrative professional of the nation have spoken, and the winners are: 2014 Our Favorite Award Winners: Best File Folders. Best Calendaring Programs. Best Favorite Business Related Book. The post Honored “Best Book” In Best of The Best Office Products and Services appeared first on Office Dynamics.'

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Jen Lawrence

OCTOBER 3, 2022

Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break. You may only need 15 minutes to enjoy your beverage and get through all of your messages, but if you need longer, book it in your calendar!

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Clutter Coach

DECEMBER 20, 2017

My topic is Simple Way #52 , Piggyback new habits, and it’s the last chapter in the book. This is podcast #82 so I’ve done plenty of shows on content that isn’t in the book, probably another book worth. The prize is a PDF copy of the book. You want to win this book!

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Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. We also leave things like coupons and entertainment books in there. The calendar serves to track what is going on in the month. Setting up your system.

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UPS Calendars Filing Equipment 100

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm.

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Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm.

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Social Media Promotion PDF Microsoft Outlook 100

Virtual Moxie

JANUARY 4, 2021

That person may be smart to give a bit of money to (if it’s not part of an initial free consult) in order to tell you how much you should be socking away for quarterlies, advise you on setting up whatever system you’ll use to keep your books, etc. Put that on your calendar and do it with great glee. Get an EIN.

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Credit Card Filing Finance AT&T 130

All Things Admin

JULY 27, 2022

Check/review calendars for today: (executive’s name). Check tickler files. It might look something like this: Beginning of the day: Unlock doors. Turn off forwarding on phones. Check voice messages. Log into PC. Read emails. Pick up notes/mail from weekend. Review in-tray Items that came over the weekend. Turn copier on.

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Mentoring Administrative Professionals Travel 2022 98

Productivityist

SEPTEMBER 20, 2021

Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. It’s not uncommon to keep personal and business life separate and in separate calendar apps. Fortunately, there is one planner to rule them all.

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Doodle Microsoft Outlook Calendars Collaborate 52

All Things Admin

AUGUST 3, 2022

You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. Here is an example: And I’ve used these naming conventions to keep my forms, templates, checklists, procedures, and other documents organized in my digital files: ENV – JPI Return Address (ENV for Envelopes).

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Administrative Professionals Dropbox Mentoring Forms 80

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Discuss the importance of a calendar time block for your manager to focus on emails, presentations, budget, etc. The form may include date received, date needed, specific instructions, project number if applicable, links or shared files to additional information needed, etc.

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Goals Stress Filing Email 202

Office Dynamics

DECEMBER 9, 2016

What was the inspiration for writing your new book, The Organized Admin? Paper and Digital Files. Filing – paper and digital. Process your emails OUT of your inbox and into a TASK or CALENDAR appointment so you get them into your system for follow up, tracking, and completion. The Organized Admin , book by Julie Perrine.

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Travel Filing Forms Skills 100

All Things Admin

OCTOBER 26, 2023

Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go. Whether you’re in the office, working from home, or observing a hybrid schedule, chances are good that there are at least a few virtual meetings on your calendar.

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Etiquette Mentoring Administrative Professionals 2023 52

Virtual Moxie

JANUARY 12, 2016

You’ve seen them—the 25 best business books for 2016, the 19 top iPhone apps for 2016, 465 things to get rid of in 2016—those sorts of lists. When it comes to managing your time and being more productive, the ONLY way to do that efficiently and effectively is by using a tool that addresses time and dates—that’s a calendar. A calendar.

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2016 Calendars Facebook Email 100

Ian's Messy Desk

MARCH 1, 2012

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. File it in a Reminder file or in your file cabinet.

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PDF Filing Policies Purchasing 100

Laughing all the Way to Work

JULY 9, 2008

Organizing someone else’s calendar can be challenging. In other words, you will probably not be able to speak to the person, but you have to communicate to them in some way that you have updated their calendar. It involves an understanding that you have to look ahead and see what is in the calendar.

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Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

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PDF Filing Policies Purchasing 100

Productivity Bits

NOVEMBER 16, 2010

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. Tip #4: Limit Nicknacks.

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Filing Calendars Suppliers Email 100

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

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Administrative Professionals Resume Project Management Phones 59

Practically Perfect PA

DECEMBER 17, 2015

The average PA now juggles booking meetings, running their own team, or conducting meetings on their boss’s behalf. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends.

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Calendars Filing Email AT&T 100

Ian's Messy Desk

JANUARY 26, 2012

If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. If you draw, carry a sketch book. Use the two-minute rule to process your e-mail. Voice Mail.

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Calendars Phones Agenda Filing 100

Stephanie LH Calahan

AUGUST 29, 2012

Perhaps your favorite college professor worked from amidst towers of books, articles and paperwork, setting an example that you’ve happily followed for years. Make sure that you have enough drawers to adequately file and store paperwork, in addition to all the tape, staples, sticky notes, etc… that might be lying around scatter-shot.

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Dropbox Filing Staples Calendars 100

Practically Perfect PA

OCTOBER 24, 2011

Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. Any time left after this read the Metro / book. Check director’s calendars and ensure they are equipped for their meetings. Filed under: Uncategorized. Here it is: 0830: Board train to work. Connect with directors.

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Calendars Twitter Email Equipment 100

Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. The executive’s calendar should be completely controlled by their assistant and the executive shouldn’t edit the calendar at all (in an ideal world!)

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Virtual Moxie

MAY 31, 2011

You’re in social media, blogging in at least two places, guesting on talk shows, coaching, leading classes and retreats, speaking at telesummits, reworking your entire virtual training program, writing a BOOK, and I want to know how you do it. I calendar (in Outlook) everything during my work day (generally 8a-6p, M-R).

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Calendars Filing Keyboards Travel 100

Worxbee

AUGUST 9, 2021

EAs can manage a calendar of development activities and make sure that the executive director meets key dates (such as grant deadlines). They can also play a hand in event planning - booking venues, helping to create a structure for the event and sending out invitations to donors. EAs are good at managing the details.

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Budget Payroll Calendars Expenses 52

Practically Perfect PA

FEBRUARY 1, 2016

My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I have my brekkie and coffee while I respond to anything urgent, check in on the calendars and update my to-do list. What does an average day look like? I hate to use a cliché but there is no average day.

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Productivityist

JULY 20, 2017

A wall calendar. All the books you’ll need to reference. Whatever it is, get it down on a calendar. Once you do, make those goals into a list: Poetry Book Completed and Ready for Publication—May 15. You don’t want it filed away and when another year rolls by it has collected dust (digital or analog dust.).

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Credit Card Calendars Clothes Goals 58

Practically Perfect PA

AUGUST 1, 2013

Booking meetings and meeting rooms. Junior PA: Booking travel and hotels for colleagues . Getting to grips with calendar and email management. Establishing and maintaining filing systems. Receptionist: Meeting and greeting important clients . Looking happy and cheerful at all times (even if you are not).

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Skills 2003 UPS Agenda 100

Stephanie LH Calahan

JULY 22, 2011

I stick it on my calendar, in my car on the dash or on my mirror in the bathroom. I use them to label paper piles during small business, home office or residential file system creation. Post Its provide the flexibility to change file names as needed during the preliminary stages of any file system set up job.

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Filing Calendars Goals Training 100