The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly.

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

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Three Levels of Prevention for Safe File Sharing

Small Business CEO

Usually, problems arise due to not understanding the dangers associated with file sharing resulting in intentionally or unintentionally flaunting company regulations. Understanding the Dangers of File Sharing. The popularity of file sharing is easy to understand.

Filing system technique

Clutter Coach

by Using a pre-made file system can be a great idea, but only if you buy into it completely. Systems in general, filing and other, often have lots of moving parts that need to mesh together so if you leave one out because you don’t really like it, the system will eventually break. For example, if you color code your file folders, you have to continue to do it, and you have to continue to use the same colors. Instead, put your attention on the scheme of your filing system.

Quick Tip… Tidy Up Your PC Files

Office Organization Success

Here’s the steps I took: In Windows Explorer… Go to File -> New Folder. This means that your files are now sorted with the oldest one being at the top. Simply scan through this list selecting all the folders that are older than a certain date (in my case I selected all my 2009 files). Hint: Hold down the shift key as you’re selecting your files so that you can select multiple files.

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing!

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Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. Image via Wikipedia.

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

When Reaching For Your Wallet Is Suddenly Returning An Unexpected “404 – File Not Found”

Brilliantly Better

By “storage patterns” I understand the places where… The post When Reaching For Your Wallet Is Suddenly Returning An Unexpected “404 – File Not Found” appeared first on Dragos Roua. When spring kicks in, at least 2 important things happen in my life. First, I get to spend more time outside, usually in a park, and second, my storage patterns are changing.

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How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Do you have piles of paper all over your desk? 

Filing for Computer Productivity

Simple Productivity Blog

But when I went to look for my files, I couldn’t find them. After going through every folder (because I don’t believe Windows search works with 100% accuracy), I realized two things: I had deleted the files, and my computer filing system was a mess.

How To Move Files Off Blocked Computers

Simple Productivity Blog

Things you can try to get around a company''s restrictions to move files off blocked computers. The post How To Move Files Off Blocked Computers appeared first on Simple Productivity Blog. More great content can be found on the site at Simple Productivity Blog.,

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday. Confirmation, thank you, and welcome messages are an important of the new subscriber experience and another marketing opportunity for you.

Dealing with Email and Filing

Simple Productivity Blog

Let’s just point out here that the whole point to filing email is so that you can find it later. The key to filing email, like filing paper, is to keep up with it. If you file email as it comes in you will find that the task is easy, rather than overwhelming.

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. Your file system must be proximate to where you actually do your work for convenience of access.

Thinking of Filing Business Cards Away Forever? Think Twice Before Making This Decision.

Small Business CEO

Business cards. These two words are constantly debated on social media, news sites and in everyday conversation. Perhaps the biggest question professionals are asking is do business cards still matter? The answer to that question is a resounding YES !

5 Fast and Easy Ways to Create a PDF File

Productive & Organized

  Creating a PDF file (one that can be read easily regardless of the computer it is being opened on) used to be cumbersome. You either needed to purchase expensive software or have a graphics person create the file for you. The other day my client asked me how to create a PDF file. So, I went to my trusty resources and asked: " Quick tool question: What do you use to create PDF files? "

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File Sharing

Practically Perfect PA

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. Project files.

Copying Files On, To, or Onto

Daily Writing Tips

In this post I will focus on incorrect—or at least ambiguous—uses of on , to , and onto in the context of electronic file transfer. I copied the file to a jump drive. Incorrect: If you want to copy on the same volume, use the Finder File. .

I hate filing

Clutter Coach

by I always recommend that my clients be as ruthless as possible when filing paper. Another agenda I have reflects my attitude toward filing: I hate it. So it naturally follows that the less one needs to file , the better. Yes, I hate filing. Here are some less hateful strategies for keeping files in decent shape: Have a filing in box. With all your to-be-filed papers in one spot, you’ll still be able to find things even if you haven’t filed them yet.

Spring cleaning the home office

Ian's Messy Desk

Before starting this year’s spring cleaning, it is important to consider the following tips: Keep, file, shred: Start by sorting through your papers and making three distinct piles: what you keep, what you file (and keep organized for later use) and what you shred.

Filing Rules

Laughing all the Way to Work

I found this great site with basic filing rules for names. I found it very useful so I thought I''d share: [link] I''ve also added it to my sidebar under Filing for your future reference. Patricia

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

Filing Is Easier When It's Cute!

Clutter Coach

by My little secret: I hate filing. Even pretty, patterned file folders from Staples aren't enough to inspire me. I rely upon Cute Overload to make Mondays, and filing, fun. Republished by Blog Post Promoter The post Filing Is Easier When It's Cute! Humor Paper filing kittensBut kittens , well, now you're talking! Originally posted 2008-09-15 15:36:09. appeared first on Clutter Coach.

How to Open a DAT File

Dumb Little Man

A DAT file is simply an abbreviation for a data file, and it can entail a simple help file, an email attachment or a video file downloaded onto a system without a program to open it automatically. You’ll often see a DAT file along with a DLL file, and you’ll often see both of these in many computer game downloads. <strong>Opening The post How to Open a DAT File appeared first on Dumb Little Man.

Podcast 001: Make filing easier

Clutter Coach

In this episode, I’ll talk about what you need to file, and the many things you don’t need to keep at all. The post Podcast 001: Make filing easier appeared first on Clutter Coach. Here are some highlights: But I might need it! How do I know if it’s important? What if I’m afraid to get rid of it? This podcast is based on my book, 52 Simple Ways to Get Organized, available on my website. Each week I go into greater depth about one of the 52 ways.

Have a Hard Time Reading Your File Labels? Try This Tool.

Productive & Organized

Today I'm sharing a super quick tip about a filing tool that you may like.   This type of file folder is great for those that need extra labeling space because you have a much larger tab and inset to hold your label.

How to Organize Your Files With Cross Referencing

Ian's Messy Desk

To be honest, I’m not a big fan of cross-referenced file systems. Specifically, I’m not a fan of systems which require you to keep a secondary index of things you’ve already filed. To manage this, file the records in one category and place a cross-reference note in the other.

How to Set Up Your Personal File System

Ian's Messy Desk

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Colour code you files. Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item. Clean your files periodically to keep the volume of material to an essential minimum.

My Top 3 BlackBerry Productivity Tools

Productivity Bits

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. With that in mind, I installed the following FREE applications just to extend the capacity of the phone just a little bit: BeamExplorer File Manager.

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Filing tip.

Laughing all the Way to Work

One day I was particularly frustrated because of my overwhelming pile of filing. I had recently changed jobs and in this new position I worked for two busy lawyers and I was used to only working for one, so the filing had doubled. I was mentioning to my co-worker about this problem and she suggested a very simple solution that has helped me manage my filing pile. In the short term she would put individual filing in alphabetical order in the appropriate tab.

Applying One Box filing to Warranties

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Applying One Box filing to Warranties Posted on September 2, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

Can Creditors Come After Your Inheritance After You File Bankruptcy?

Dumb Little Man

180-Day Rule If you are entitled to receive an inheritance within 180 days of your bankruptcy filing […]. The post Can Creditors Come After Your Inheritance After You File Bankruptcy? When you declare bankruptcy, your current assets become the property of your bankruptcy estate subject to certain state and federal exemptions. These exemptions may shield certain assets from your creditors.

Stylish Way to Carry File Folders

Clutter Coach

Plus, when you lay it on its side, the file contents are likely to make their ways into other parts of your bag. Republished by Blog Post Promoter The post Stylish Way to Carry File Folders appeared first on Clutter Coach. by Of course, you could use a ho-hum briefcase but those are boring. Why not try a cool-looking, fun-colored totebag made specifically for hanging folders? Arrive at your next meeting calm, prepared and well-accessorized.

Simplify File Transfers With Dropbox

Simple Productivity Blog

All of us who work at multiple computers need to move files around. We needed a writeable format in order to keep files up to date, with portability that would work between computers. Simplifying file transfers with Dropbox solved this problem for me. The post Simplify File Transfers With Dropbox appeared first on SimpleProductivityBlog.com. I face this problem daily because of the nature of my job. I need to have my project and client notes with me everywhere I go.

Rules for Filing Alphabetically

Laughing all the Way to Work

I was taught that when you file the general rule is nothing comes before something. The phone book is filed alphabetically and you can always use that as a reference. 1 INFORM Records Management News, Alphabetic Filing Rules, p. Tags: nothing comes before something alphabetical rules for filing alphabetically alphabetical filing telephone book Administrative Assistant For example - Robb, P. comes before Robb, Patricia.

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8 Time-Saving Tips

Ian's Messy Desk

Find urgent computer files faster by starting file names with numbers. That ensures that they will be at the top of your list of files. Instead of jumping up every time you have work to deliver, stow it in an expandable file with slots organized by department.

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Note to Self: Do my Filing

Laughing all the Way to Work

Keeping up with your filing is one of the most important things you can do to keep yourself organized. Having a good workable filing system and an organized and uncluttered desk is critical to keeping and staying organized. Maintaining an up-to-date file list is also a necessary tool to keep everything in order. The Miscellaneous File There are some things in your physical files as well as your electronic files that just don’t seem to have a home.

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

3 Steps to Take This Year to Avoid Another Tax Season Scramble

Small Business CEO

TurboTax and other online services even allow owners with no accounting experience to file their taxes and take advantage of tax breaks along the way. … Legal business taxes tax filing tax seasonTax season is the enemy of small business owners.