File Sharing

Practically Perfect PA

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. Project files.

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The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly.

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I hate filing

Clutter Coach

by I always recommend that my clients be as ruthless as possible when filing paper. Another agenda I have reflects my attitude toward filing: I hate it. So it naturally follows that the less one needs to file , the better. Yes, I hate filing. Here are some less hateful strategies for keeping files in decent shape: Have a filing in box. With all your to-be-filed papers in one spot, you’ll still be able to find things even if you haven’t filed them yet.

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Consolidate Files With MultCloud

Simple Productivity Blog

Like when you''re trying to remember in which cloud storage you stashed a particular file. The post Consolidate Files With MultCloud appeared first on Simple Productivity Blog. Sometimes you just need a simple solution.

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Filing system technique

Clutter Coach

by Using a pre-made file system can be a great idea, but only if you buy into it completely. Systems in general, filing and other, often have lots of moving parts that need to mesh together so if you leave one out because you don’t really like it, the system will eventually break. For example, if you color code your file folders, you have to continue to do it, and you have to continue to use the same colors. Instead, put your attention on the scheme of your filing system.

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How To Move Files Off Blocked Computers

Simple Productivity Blog

Things you can try to get around a company''s restrictions to move files off blocked computers. The post How To Move Files Off Blocked Computers appeared first on Simple Productivity Blog. More great content can be found on the site at Simple Productivity Blog.,

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How to Organize Your Files With Cross Referencing

Ian's Messy Desk

To be honest, I’m not a big fan of cross-referenced file systems. Specifically, I’m not a fan of systems which require you to keep a secondary index of things you’ve already filed. To manage this, file the records in one category and place a cross-reference note in the other.

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How to Open a DAT File

Dumb Little Man

A DAT file is simply an abbreviation for a data file, and it can entail a simple help file, an email attachment or a video file downloaded onto a system without a program to open it automatically. You’ll often see a DAT file along with a DLL file, and you’ll often see both of these in many computer game downloads. <strong>Opening The post How to Open a DAT File appeared first on Dumb Little Man.

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How to Set Up Your Personal File System

Ian's Messy Desk

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Colour code you files. Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item. Clean your files periodically to keep the volume of material to an essential minimum.

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Filing for Computer Productivity

Simple Productivity Blog

But when I went to look for my files, I couldn’t find them. After going through every folder (because I don’t believe Windows search works with 100% accuracy), I realized two things: I had deleted the files, and my computer filing system was a mess.

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Filing tip.

Laughing all the Way to Work

One day I was particularly frustrated because of my overwhelming pile of filing. I had recently changed jobs and in this new position I worked for two busy lawyers and I was used to only working for one, so the filing had doubled. I was mentioning to my co-worker about this problem and she suggested a very simple solution that has helped me manage my filing pile. In the short term she would put individual filing in alphabetical order in the appropriate tab.

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Simplify File Transfers With Dropbox

Simple Productivity Blog

All of us who work at multiple computers need to move files around. We needed a writeable format in order to keep files up to date, with portability that would work between computers. Simplifying file transfers with Dropbox solved this problem for me. The post Simplify File Transfers With Dropbox appeared first on SimpleProductivityBlog.com. I face this problem daily because of the nature of my job. I need to have my project and client notes with me everywhere I go.

Applying One Box filing to Warranties

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Applying One Box filing to Warranties Posted on September 2, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

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Quick Filing System Tip

Office Organization Success

When creating your filing system, follow the same system for both your paper & computer filing systems, as well as for organizing your emails – it makes it easier to find everything. Quick Biz Tip

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Dealing with Email and Filing

Simple Productivity Blog

Let’s just point out here that the whole point to filing email is so that you can find it later. The key to filing email, like filing paper, is to keep up with it. If you file email as it comes in you will find that the task is easy, rather than overwhelming.

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Rules for Filing Alphabetically

Laughing all the Way to Work

I was taught that when you file the general rule is nothing comes before something. The phone book is filed alphabetically and you can always use that as a reference. 1 INFORM Records Management News, Alphabetic Filing Rules, p. Tags: nothing comes before something alphabetical rules for filing alphabetically alphabetical filing telephone book Administrative Assistant For example - Robb, P. comes before Robb, Patricia.

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Stylish Way to Carry File Folders

Clutter Coach

Plus, when you lay it on its side, the file contents are likely to make their ways into other parts of your bag. Republished by Blog Post Promoter The post Stylish Way to Carry File Folders appeared first on Clutter Coach. by Of course, you could use a ho-hum briefcase but those are boring. Why not try a cool-looking, fun-colored totebag made specifically for hanging folders? Arrive at your next meeting calm, prepared and well-accessorized.

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IT and Managed Services Provider animated video about Cloud Backup and File Recovery

Andrea Kalli

How a ransomware attack blocked a very important financial file he needed, and how the quick and painless cloud backup and file recovery through North Star saved the day!

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The Filing Poem by Lynn Crosbie

Laughing all the Way to Work

I hope Lynn's poem on filing will motivate you to do this necessary but boring task. Tags: filing Enjoy! Someone's Gotta do it.

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7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

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Note to Self: Do my Filing

Laughing all the Way to Work

Keeping up with your filing is one of the most important things you can do to keep yourself organized. Having a good workable filing system and an organized and uncluttered desk is critical to keeping and staying organized. Maintaining an up-to-date file list is also a necessary tool to keep everything in order. The Miscellaneous File There are some things in your physical files as well as your electronic files that just don’t seem to have a home.

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Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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Quick Tip… Tidy Up Your PC Files

Office Organization Success

Here’s the steps I took: In Windows Explorer… Go to File -> New Folder. This means that your files are now sorted with the oldest one being at the top. Simply scan through this list selecting all the folders that are older than a certain date (in my case I selected all my 2009 files). Hint: Hold down the shift key as you’re selecting your files so that you can select multiple files.

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Using DOS to Find “Missing” Files

Simple Productivity Blog

Have you ever saved a file on your hard drive only to discover it isn’t where you thought it was? Or saved a file as the wrong type? In Windows 7 open the start menu and type CMD in the “search programs and files&# menu. DIR {partial file name}*.{extension}*

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What's the story on your file?

Laughing all the Way to Work

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents. You want to file letters, faxes and e-mails received and sent chronologically. Your file should be neat.

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Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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Can Creditors Come After Your Inheritance After You File Bankruptcy?

Dumb Little Man

180-Day Rule If you are entitled to receive an inheritance within 180 days of your bankruptcy filing […]. The post Can Creditors Come After Your Inheritance After You File Bankruptcy? When you declare bankruptcy, your current assets become the property of your bankruptcy estate subject to certain state and federal exemptions. These exemptions may shield certain assets from your creditors.

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Quick Biz Tip: Creating A Filing System

Office Organization Success

Creating and maintaining a filing system is the very foundation that your business is built on, so this is the very first system you need to put in place – an efficient and effective filing system. With a proper filing system in place you will very quickly and easily be able to find the information you need, when you need it.

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One-Minute Monday – Purge Your Files

Ian's Messy Desk

Commit to spending five minutes per day, purging three file folders. By the end of the month, you will have cleaned out approximately 60 file folders. 1-Minute Strategy

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Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

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Clutter and Productivity: Purging Reference Files

Simple Productivity Blog

What I found when I did my filing cabinet was amazing. I am taking two weeks off from blogging. Enjoy this article from the archive! This article was originally published on 30 May 2007.

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Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

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Copying Files On, To, or Onto

Daily Writing Tips

In this post I will focus on incorrect—or at least ambiguous—uses of on , to , and onto in the context of electronic file transfer. I copied the file to a jump drive. Incorrect: If you want to copy on the same volume, use the Finder File. .

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. Your file system must be proximate to where you actually do your work for convenience of access.

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How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

De-Filed Folders

Eventualism

Guess which one is my Tickler File? Post tags: 43 folders, file, folder, GTD, tickler file Mike Vardy for Eventualism, 2010. | | Permalink | No comment | Add to del.icio.us

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

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Three Levels of Prevention for Safe File Sharing

Small Business CEO

Usually, problems arise due to not understanding the dangers associated with file sharing resulting in intentionally or unintentionally flaunting company regulations. Understanding the Dangers of File Sharing. The popularity of file sharing is easy to understand.