Calendar Clarity

Laughing all the Way to Work

To add an attachment, click on the Insert tab and choose Attach File or Attach Item. My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

Filing 140

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

Where is everybody? Setting up an office vacation calendar

Laughing all the Way to Work

Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled. Setting up a calendar in Word is probably the easiest way to do it and everyone can see at a glance who is going to be away. To open a calendar in Word 2003 do the following: On the File menu, click New. Double-click Calendar Wizard.

2008 100

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging.   You can choose to label directly on the organizer, or label file folders that will slip into the slots of the organizer. Use any remaining spots to hold project files or quick reference information. 

2011 150

The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. With digital files, it’s a lot easier to ignore the problem because the virtual piles are out of sight on your hard drive somewhere. Setup Your Digital Filing Cabinet.

Filing 121

Organising your Outlook folders

Practically Perfect PA

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. This is a little excerpt of a blog I wrote back in 2012 while working as an EA to three directors, I included a picture of my Outlook filing system which gives a good overview of how I filed stuff.

2017 169

How to Set Up a Home Communication Centre

Ian's Messy Desk

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. At the start of each month, we transfer information to the dry-erase calendar. Set up a zone with a family calendar and a bulletin board. For example: to do, to pay, pending, and to file.

2012 116

Organising your Outlook folders

Practically Perfect PA

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. This is a little excerpt of a blog I wrote back in 2012 while working as an EA to three directors, I included a picture of my Outlook filing system which gives a good overview of how I filed stuff.

2017 100

10 Lotus Notes Tips

Ian's Messy Desk

This allows me to keep my e-mail in-box, calendar, to-do list , address box and journal synced between my desktop and handheld. Lotus Notes Calendar and Scheduling explained! Access top level menus (for example, Alt+F opens File menu). Navigate days via date picker in calendar. Navigate a vertical list, such as a menu, navigator, calendar time slots, or items in a list view. Navigate pages in calendar. Image via Wikipedia.

2012 147

7 Things Every Virtual Assistant Should Know

Tips From T. Marie

3. You should know about online calendars, online file sharing and other ‘cloud’ services. Tags: For VA's Virtual Assistants & Assistance assistant client educational technology getting started online calendar search engines virtual assistance virtual assistant word templates I love being a virtual assistant. I love educating others about virtual assistance. And I love helping new virtual assistants get started.

2010 150

My Top 3 BlackBerry Productivity Tools

Productivity Bits

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. The Calendar app is slick. With that in mind, I installed the following FREE applications just to extend the capacity of the phone just a little bit: BeamExplorer File Manager. The native file manager of the BlackBerry Bold 9780 is not intuitive in my opinion. Copyright © 2011 Marlon Ribunal. Visit the original article at [link].

2011 147

The Three Day Productivity Retreat Everyone Needs

Productivityist

A wall calendar. Whatever it is, get it down on a calendar. You don’t want it filed away and when another year rolls by it has collected dust (digital or analog dust.). Mindfulness Productivity Work Life calendar checklist procrastination productivity retreatToday’s guest post is by Ryan McRae. Ryan is the creator of the blog, The ADHD NERD , a blog dedicated to helping people be more productive, successful and happy especially if they have ADHD.

2017 65

Making it routine

Practically Perfect PA

Check emails from the night before on my iPhone, check calendar for myself and my 3 directors. Check director’s calendars and ensure they are equipped for their meetings. Filed under: Uncategorized. Uncategorized Google Calendar Online Communities Physical exercise Productivity social networking Time management Twitter Working timeLast week I wrote about maximising productivity by following a having a routine to follow.

2011 118

Taking Breaks for Productivity

Simple Productivity Blog

The fact is, I’ve been struggling for the last few weeks, trying hard to fill out the editorial calendar. --> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Taking Breaks for Productivity Posted on July 26, 2010 by LJ Earnest Welcome to Simple Productivity Blog! You may want to subscribe to my RSS feed.

2010 142

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

2010 109

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

Having a good outlook when it comes to Outlook

Laughing all the Way to Work

Organizing someone else’s calendar can be challenging. In other words, you will probably not be able to speak to the person, but you have to communicate to them in some way that you have updated their calendar. It involves an understanding that you have to look ahead and see what is in the calendar. Sometimes a calendar can change, a meeting gets cancelled or postponed and needs to be rescheduled. Make sure that what you are putting in the calendar is doable.

2008 100

A Day in the Life of an Admin

The Office Professionals Place

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on. Log Files As with most other websites, we collect and use the data contained in log files.

2009 100

Top 5 Ways of Being More Efficient in Business

The Small Business Blog

Use a specific business calendar to keep a reminder of your schedule. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead. Be ruthless with your filing. Use WinWeb ’s Online Calendar and Online Document Store to cut down on physical waste. » « Previous Entries This entry was posted on Monday, May 17th, 2010 at 7:00 am and is filed under Business Checklists.

2010 100

On to the next task.

Laughing all the Way to Work

The problem is it is now filed in the back burner of my mind. I put items in my calendar as a reminder, but the problem with calendar reminders is unless you know which day you put it on or what you named it, you can't easily find it. If I put a reminder in the calendar, I note the date on the meeting sheet. It started out that the meeting sheet was just for my information, but I now use it as a filing of sorts about that particular meeting.

2018 155

SEO, Keyword and Competition Research Services for Websites

Andrea Kalli

2010 100

5 Ways to Efficiently Manage Your Web Design Projects

Dumb Little Man

Keep your files organized and your work desk clean. This is why you should always keep your desk and your virtual files in order. Here is a list of things that might help you jumpstart your desk and files organization: Before you start working for the day, see to it that your table contains only your work essentials. There can be a number of ways for you to organize your files such as by organizing them per project, by date, or by file type.

2020 178

Eight Ways to Eliminate Paper and Clutter in Your Office

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help.

2014 164

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Sort – everything into boxes/containers according to what needs to be done: file , shred , recycle , refer, toss, etc. The post 8 Tips to Help You Clean Off Your Desk appeared first on Ian's Messy Desk.

2013 181

3 Services to Contract for Your Business

Jen Lawrence

They’ll make sure all the numbers add up, taxes are filed on time, and may even help maximize your revenue by finding tax write-offs and advantages. A VA can help you with tasks like calendar and inbox management.

2020 52

Tools to Help Your Employees Work from Home

Dumb Little Man

It’s Office’s online version, and it has Google Drive, Forms, Sheets, Calendar, Docs, Hangouts (now Google Meet), Slides, and Gmail. There’s an editorial calendar that shows what all the tasks teams are working on – writing, designing, editing, and publishing. ?

2020 161

Another Reason to Love Dropbox. Paper!

Tips From T. Marie

For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Still, I adopted it for file storage that didn’t require a high level of security. Things like graphics and image files. Like how I can connect Paper to my Office 365 calendar.

Working from Home Flip-Side in Covid-19 Shutdown

Tips From T. Marie

Until recently, many businesses didn’t really see the point in adopting online technology for things like file storage, calendaring, remote work options and communication. Anyone who follows me here on the blog or on social media knows that I have been working from home for 13 years. For 10 of those, I’ve had a focus on assisting other businesses with online technology.

2020 161

40 Outlook hacks for assistants

Practically Perfect PA

Outlook can automatically add public holidays to your calendar and it has nearly 100 different locations to choose from so it is well worth putting these in if you work closely with offices in other locations. To add public holidays go to Options > Calendar > Add Holidays, and choose the countries that you are working with. To add a second time zone to your calendar go to Options >Calendar>Time zones>Show a second time zone.

2016 196

The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. Your best move is to take a screenshot, crop it down and save the result as a JPG file. Simply hit “Edit” after opening the document in Acrobat and modify the file as needed. You can consider using an online option to split a file into various components, too. Part of managing your PDF files is being able to mark them up. See Also: How to Merge PDF Files.

PDF 148

Being an Administrative Assistant for Two Different Types of Managers – Ask an Admin

Office Dynamics

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar. I prepare files with the documentation he will need for the meetings and leave on his desk. He uses Outlook Mail and I will add reminders to the Outlook Calendar in hopes he will see if when I am at the other fire station.

2019 118

Creating Your Personalized Productivity Tool Kit: Top 10 Tools to Consider

Dumb Little Man

These tools offer outstanding features that aid in creating tasks, setting timelines & reminders, performance tracking, time tracking, creating reports, team collaboration, file sharing, etc. File sharing and internal commenting to discuss particular tasks or projects. It is cloud-based software to add files (docs, sheets, and presentations) and works on them in real-time. Save all your files and notes in real-time by using this cloud-based software.

2020 159

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

Store the files attached in the messages in order to access them later when needed. Use Your Calendar. Keeping a calendar at your office desk is always a good idea to keep track of your upcoming meetings, routine tasks, and events. You can also download a calendar app in your smartphone in order to know when exactly a certain task is due. Do you ever feel the need to be more productive and organized in order to accomplish much more than what you are doing right now?

2019 214

Downsize and Organize Your Digital Clutter

Office Dynamics

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Do you usually rely on your search box to help you find files? An organization structure can help you declutter, share, synchronize, move, and easily track down files. Browse through your files and emails and determine the major and minor categories they fall into.

2017 160

5 Reasons a Messy Desk Is Not Good For Your Productivity

Dumb Little Man

The idea is to strategically place files, tools, and materials based on how often you use them. Create a Clear Filing System. This applies to paper files and digital files. Add a block to your calendar or planner and transform your workspace into a well-oiled machine. Do you feel stressed or distracted as soon as you get to work? Here’s one cause you may not have considered: not having a clean desk at work.

2018 209

Streamlining Inputs: Paper

Simple Productivity Blog

Depending on the quantity, it might be a basket, box or file folder. I have a poly file folder that stands on my desk (poly holds up much longer than the standard file folders). Since all of my bills are done electronically, the only paper I have to deal with are school notices, bank statements, receipts that have to be entered, and things that need to be filed. One of my filing folders (more about this below). Filing Cabinet for everything else.

2013 152

Spring Clean Your Business

Step It Up VA Coaching

You likely know by now what isn’t working – your files are a mess, the furniture arrangement is awkward, you can’t see your surfaces any more, and you either don’t quite know where to put things, or where to find things… Make the spring season the time for a fresh start and uncover the office you’ve been longing for. A good place to start is to streamline your files and documents. Clean out your file cabinet. by Donna Toothaker.

2011 148

11 Golden Rules of Time Management

Ian's Messy Desk

Delete” whenever possible: Eliminate clutter, file the completed, delegate wisely, learn to say NO. Check your calendar: Have a good system to track time-sensitive events. Understand the value of your time: We may all value our time differently, but we all have the same number of minutes in a day. Once they are lost, they are gone forever. Plan: You don’t plan failure, but you have to plan for success.

2012 173

9 Things You Can Do To Make Changing Devices A Breeze

Dumb Little Man

Put it on your calendar. Find out what your company’s policy is and add the date to your calendar. It is always a good idea to backup your files on a regular basis, particularly if you know you have to frequently change devices. Aside from backing up your data files, you should also keep a record of your e-mails, calendar, contacts and favorites. If you work remotely for a corporation, you will be required to get a new computer and phone almost every year.

2016 198