Becoming better organized

Laughing all the Way to Work

I just finished a busy few months leading up to our Board of Directors meeting and it went very smoothly. I love it when things fall into place, but that doesn't happen without a lot of planning. I go through my checklist of what I will need to bring to the venue, anything I need to remember to include in the meeting package and just about anything that doesn't fit goes on my catchall list. Now onto the next meeting.

2011 109

Multigenerational Communication & Cross-mentorship

Office Dynamics

When given the opportunity to meet with someone fairly new to the profession and someone embracing an upcoming retirement to explore even more in life, I enthusiastically embrace the moment and ask several questions of each! By Dana Buchanan.

2018 177

Meetings, Meetings, and More Meetings

Office Dynamics

I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. The reasons meetings. have increased are due in part to the rise in teams and requisite team meetings and technology such as video-conferencing accommodating slashed travel budgets. Approximately 11 million meetings occur in the U.S. I would like to give you some tips as you prepare for meetings this week.

2018 126

Are you getting attendees to your meetings?

Practically Perfect PA

So you have organised a meeting, it has been in everyone’s diaries for ages, you’ve booked a room and ordered tea and coffee. Here are a few tips which will help you get attendees to your meetings. Plan the meeting in advance. Use a meeting productivity tool.

2015 130

How Assistants Can Save Time and Be More Efficient

Office Dynamics

Use the P-O-S-T method for strategic calendar planning/invitations. Meeting planning template- yearly with six month check-in. Print calendar and prepare meeting folders for the next day. Are you an assistant looking to become more efficient?

2012 130

4 Fresh Meeting Trends and Where to Find Them

Office Dynamics

In the midst of our constantly-changing culture and ever-more-digital world, the meeting and events industry is the next realm to be updated. Dull, dusty meeting rooms are being replaced and refreshed by smart trends that are making meetings more productive and more enjoyable.

2016 130

Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. The members that are attending the meeting.

A Day in the Life of an Admin

The Office Professionals Place

Posted by Dewoun Hayes at 3:57 PM Labels: Productivity 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Meet the Author Dewoun M Hayes, CAP Worklife Coach The Office Professionals Place Pages Home About Me Dewoun's Presentations Testimonials Need a speaker?

2009 130

Calling all Northern Arizona Virtual Assistants: Is there anyone.

Loosely Speaking

If you reside in Northern Arizona and your VA practice meets the * criteria listed below, then you won’t want to miss this local meet-up of seasoned professionals. Please feel free to forward this information to any other VAs you know who do meet our guidelines as stated above. We’ll meet at The Raven on Cortez Street (in Prescott Arizona) at 9 a.m. I’ll try to keep it open, because it would be fun to meet some new people and catch up with you!

2009 100

Art+Science=Success

Office Dynamics

For example, meeting planning requires that we take an art side (soft/intuitive) and science side (hard/logical approach). It means we use a check list throughout the pre-meeting phase to make sure we cover every step.

2010 130

Art+Science=Success

Office Dynamics

For example, meeting planning requires that we take an art side (soft/intuitive) and science side (hard/logical approach). It means we use a check list throughout the pre-meeting phase to make sure we cover every step.

2010 130

How to Organize Your Work [or Figure out what to do first!]

Office Dynamics

Stay tuned to announcements about online courses related to this topic and other administrative fundamentals like meeting planning and organizational skills. Prioritizing for Executive and Administrative Assistants. I have been training and working with executive assistants and administrative professionals for 22 years. The question I am most frequently asked is, “How do I prioritize my workload?” ” Everything handed to me seems to be urgent.

2013 105

Experience vs. a university degree part two

Practically Perfect PA

A few months ago I asked the Practically Perfect PA readers if they could complete a survey for me. The survey asked if assistants feel that having or not having a university degree has made a difference to their career path.

2014 144

Thinking Outside the Job Description Box

Laughing all the Way to Work

Event Planning: Event planning is a big industry that looks for people who are skilled in planning big events without a hitch. What better candidate to take on that role as a career, than the assistant who regularly plans events from small meetings to large conferences. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

2008 116

Admin in the Spotlight: Interview with Lynn Holgate, 2010 Stevie.

Laughing all the Way to Work

Lynn has organized strategic events such as the companys internal trade show, all-hands meetings, the annual awards banquet, internal events and leadership off-site meetings. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 141

Admin Buddies

Laughing all the Way to Work

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 141

The pronouns you use can reveal a lot about where your head is

Laughing all the Way to Work

My mind is already planning the next Board meeting and how I will organize my desk and the filing at the new place. Meetings - Are you in the middle of planning a meeting? I keep a meeting scheduling form at my desk. I know exactly where I am at with the meeting planning just by looking at the form. One of my co-workers told me that I was already using "we" and "us" when referring to my new employer.

2008 100

Dealing in real time.

Laughing all the Way to Work

I’m a visual person so it really helps me to plan my way to my goal. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Meetings Plus: Taking them offline On the job tips for new Admins.

2010 141

Having a good outlook when it comes to Outlook

Laughing all the Way to Work

Sometimes a calendar can change, a meeting gets cancelled or postponed and needs to be rescheduled. It is ideal to have daily meetings to plan for the days and weeks ahead, but sometimes that is not possible if your boss is on the move. You would not want your boss to find out about an important meeting at the last minute that they should have been prepared for. If the meeting is by teleconference you should have call-in numbers typed in the meeting notice.

2008 100

A twelve step program to survive as an Admin

Laughing all the Way to Work

Schedule meetings with your boss regularly, but at the very least annually, to identify areas that need improvement and also for encouragement in areas you are doing well. Come up with a plan on how you are going to improve in the areas you identified as needing improvement.

2009 141

We don't know what we don't know

Laughing all the Way to Work

If you are part of an administrative team you can use your meetings to share knowledge with each other or give tips on something new you have discovered. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2010 130

Whose meeting is it anyway?

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting?

2010 130

When your boss arranges meetings behind your back.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 5 April, 2010 When your boss arranges meetings behind your back. Does your boss ever organize a meeting behind your back? He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it.

2010 130

Introducing The Administrative Bloopers Blog

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2010 130

Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

A funny thing happened on the way to the office.

Laughing all the Way to Work

How do you plan to be funny in December? EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Meetings Plus: Taking them offline On the job tips for new Admins. Meeting preparation.

2009 130

Colour Coding Works.

Laughing all the Way to Work

Because the meetings were right after the other and I had lots of packages with me, it was easy to distinguish what went to whom just by looking at the colour. I also put them in order of the meetings so it made it even easier. Preparing your boss for meetings away from the off.

2009 130

Go with your gut feeling!

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Do you like what you do?

Laughing all the Way to Work

I feel a great sense of accomplishment when I’ve been able to plan and complete a project successfully. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 151

When taking initiative isn't the best thing.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Happy Administrative Professionals' Day!

Laughing all the Way to Work

I am speaking this morning at an administrative event so looking forward to meeting some new assistants. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

Building Relationships one Assistant at a Time

Laughing all the Way to Work

If I hear from the assistant I know I am going to get answers and the process of setting up a meeting will go smoothly, but should I try to develop a working relationship with them? EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 141

I always have the perfect answer. the next day!

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Spring cleaning on the blog

Laughing all the Way to Work

Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 130

Different spellings: British, Canadian and American

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Are you prepared?

Laughing all the Way to Work

I just recently organized a Board meeting and it was nice to have everything where I needed it when I was in the meeting. The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need.

2010 141

Training On-line

Laughing all the Way to Work

It was a convenient alternative to a live classroom, but I still do appreciate the classroom setting and nothing can compare with the people you meet and discussions you can have with your classmates during a break. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Happy New Year! Now don't forget to put the correct year on your.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

On the job tips for new Admins.

Laughing all the Way to Work

I have daily meetings with my boss so sometimes I print the e-mails that I have questions on and put it in a folder and then we go through each item and he lets me know what, if anything, I need to do. If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting.

2009 116