Laughing all the Way to Work

JANUARY 4, 2011

Hi Everyone, Once again I will be presenting on Taking Effective Meeting Minutes. It is an informative session that will bring you from the pre-meeting checklist to taking the minutes, with ideas for formatting and suggested wording. Please click on the link for more information or to register: [link] I look forward to meeting you live on the webinar. effective meeting minutes administrative professional Administrative Assistant

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Meeting Minutes 2011 Administrative Professionals 125

Laughing all the Way to Work

SEPTEMBER 8, 2010

I am excited to announce that I will be giving a webinar on Taking Effective Meeting Minutes on September 23rd. link] Taking minutes doesn't have to be scary. I find once you know what you should be listening for, what to expect in the meeting and some writing style and short cut tips, it can take the fear out of taking minutes and you can be more confident as the minute taker. I look forward to meeting you at the webinar.

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Meeting Minutes 2010 Confidence Administrative Professionals 100

Practically Perfect PA

FEBRUARY 17, 2020

As we all know writing minutes is an essential skill for Assistants and this ultimate guide to effective minute-taking we will break-down everything Assistants need to know to create minutes that will be read and actioned.

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2020 Meeting Minutes Forms Skills 224

Administrative Arts

SEPTEMBER 15, 2010

I got the following e-mail from Dee: I am the Secretary of our neighborhood community association, how long should we retain the minutes. I do not want to keep minutes for many years. You don’t indicate if you are talking about Board minutes or membership meeting minutes. According to every reference I can find for document retention, Board minutes should be kept permanently. Similar Posts: Ask the Admin: Meeting Minutes Retention.

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Meeting Minutes 2010 2007 Policies 47

Practically Perfect PA

JANUARY 28, 2015

As any PA knows, taking minutes is a challenging and essential skill. Our PAs have suggested that the toughest aspect of taking minutes is understanding what is being discussed – summarising information you don’t understand is particularly tough when you’re having to summarise it rapidly. You can work out what these mean, if necessary, after the meeting. Introduce yourself to the chairperson before the meeting and ask them to introduce you to every committee member.

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2015 Meeting Minutes Environment Skills 191

Practically Perfect PA

OCTOBER 3, 2012

As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels. I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. Remember that minutes should capture the three points below – nothing more nothing less: What was decided. The date, time and location of the meeting.

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2012 Meeting Minutes Agenda Assertiveness 218

Practically Perfect PA

OCTOBER 3, 2012

As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels. I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. Remember that minutes should capture the three points below – nothing more nothing less: What was decided. The date, time and location of the meeting.

2012 207

2012 Meeting Minutes Agenda Assertiveness 207

Practically Perfect PA

OCTOBER 11, 2012

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. Committee meetings tend to be long drawn out affairs and can go on all day so the attendees need to be comfortable. Every agenda should have the following details: The name of the Committee meeting. During the meeting.

2012 170

2012 Management Meeting Minutes Agenda 170

Ian's Messy Desk

FEBRUARY 28, 2012

Yesterday, I posted some tips for running effective meetings. How can you ensure you are getting the most out of meetings you attend ? When you attend a meeting you should: Attend only if needed. Some use meetings as a weapon in their office politics arsenal. Too many non-essential participants can extend the length of the meeting. If you have information to hand out, get it to participants a day or two before the meeting.

2012 162

2012 Agenda Meeting Minutes UPS 162

Productivityist

APRIL 4, 2016

On this episode of The Productivityist Podcast, I speak with podcast producer and meeting facilitation expert John Poelstra about how we can go about making better meetings. We dive into the “MAP” you need to make your meetings better, how to improve your meeting facilitation skills, how to deal with latecomers and attendees who take over meetings, and much more. The True Cost of Meetings | ReadyTalk. Get The 2PR Meeting Attendee Tool.

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2016 Meeting Minutes Agenda Twitter 61

Laughing all the Way to Work

NOVEMBER 14, 2011

effective meeting minutes professional assistant minute taking webinar Administrative AssistantSorry for the delay in getting the correct link to you with details about this webinar , but I have it now and you will find it on the side bar on the right.

2011 116

2011 Meeting Minutes 116

Practically Perfect PA

NOVEMBER 6, 2011

0810 – I’m on the early train into work today as there is a Board meeting starting at 9am. 0845 – It should be the best day to be able to follow the routine as all of my Directors are in the board meeting from 9am until 5pm today. Before I start my work, I help get a few bits sorted for the Directors before they head into the meeting. Most of the jobs are small but there are a lot of them, including booking rooms, answering email queries and setting up meetings.

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2011 Meeting Minutes Email Networking 109

Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. I also have some answers following the requests I sent out earlier this morning, some of the replies are easy for me to deal with, for example adding meetings to my directors diaries. . 1230 – Heading into a meeting knowing I’m probably going to come out with some actions. 1555 – One of my Directors has a meeting at 4pm and seems to have gone AWOL.

2011 109

2011 Meeting Minutes Filing Networking 109

Practically Perfect PA

OCTOBER 31, 2011

My Directors are all in a meeting so no chance to connect yet. 1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. This takes 10 minutes. Coming back from the scanner I have a voicemail message, quickly return the call to another PA to set up a meeting with her Director and mine for tomorrow morning. Take 5 minutes to add them to the to-do list.

2011 109

2011 Meeting Minutes Email Calendars 109

Laughing all the Way to Work

JULY 26, 2011

Join me for an effective minute-taking webinar on Thursday, July 28 at 1 p.m. effective meeting minutes professional assistant Administrative AssistantEST If you are interested, you can register here.

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2011 Meeting Minutes 100

All Things Admin

MAY 5, 2021

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins.

2016 52

2016 2021 Training PowerPoint 52

Administrative Arts

JULY 19, 2010

I got this e-mail from Kelly: What is the business standard for the length of time to keep meeting minutes? You didn’t specify what type of minutes you need to keep. How long you retain meeting minutes will depend on the type of meetings you are referring to. Most record retention schedules I’ve seen have recommended keeping board meeting minutes permanently. Managing Calendars Part 2: Scheduling More Than Meetings.

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Meeting Minutes 2010 Calendars Filing 47

Ian's Messy Desk

DECEMBER 16, 2013

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? Can the minutes be handled by an e-mail attachment or better yet, posted to some form of groupware? Six Ways to Make Meetings More Successful. The post 3 “Needs” of Time Management appeared first on Ian's Messy Desk. Before you can start managing your time, you have to analyse how it’s being used.

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2013 Management Staples 2014 176

Ian's Messy Desk

MAY 13, 2013

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? Can the minutes be handled by an e-mail attachment or better yet, posted to some form of groupware? One on One Meetings. Before you can start managing your time, you have to analyse how it’s being used. Keep a log of your daily activities for 2–3 weeks.

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2013 Management Staples Meeting Minutes 166

Dumb Little Man

APRIL 6, 2020

Conducts effective virtual meetings using an online collaboration tool. Remote teams must make use of them and set goals for every day through virtual meetings. If the team does not have the habit of reporting to the team lead and meeting the deadlines, it will be ultimately dissolved.

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2020 Collaborate Google Docs 2019 226

Office Dynamics

JUNE 17, 2014

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 126

2014 Meeting Minutes Administrative Professionals Confidence 126

Who's the Real Boss?

AUGUST 31, 2020

As an EA who has been working in the industry for more than twenty years, the number one question I usually get asked is around minute taking and more specifically on “how you take good minutes?” So, let’s move to the steps and tips on producing the best minutes.

2020 56

2020 Agenda Temping Budget 56

Office Dynamics

JUNE 17, 2014

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 116

2014 Training Meeting Minutes Administrative Professionals 116

Office Dynamics

SEPTEMBER 2, 2009

Susan wrote in asking about some pointers on recording meeting minutes. The most difficult part of taking minutes is deciding what information has to be written down verbatim, what can be paraphrased, and what is unessential for the official records. Minutes are meant to be concise, factual, and objective recording of what has happened during the course of a meeting. Meeting participants will go off the topic or on tangents. Meeting Follow-up Activities.

2009 101

2009 Meeting Minutes Administrative Professionals Purchasing 101

Practically Perfect PA

JULY 28, 2016

Let’s take a minute and look at what is inside an assistant tool kit. Meeting Management including Board and Committee Meetings. Minute Taking. It has been a busy few months here at Practically Perfect PA. I have just finished the regional events and we are just adding the final details to Assist Travel.

2016 130

2016 Skills 2017 Confidence 130

Office Dynamics

SEPTEMBER 2, 2009

Susan wrote in asking about some pointers on recording meeting minutes. The most difficult part of taking minutes is deciding what information has to be written down verbatim, what can be paraphrased, and what is unessential for the official records. Minutes are meant to be concise, factual, and objective recording of what has happened during the course of a meeting. Meeting participants will go off the topic or on tangents. Meeting Follow-up Activities.

2009 100

2009 Meeting Minutes Administrative Professionals Purchasing 100

Office Dynamics

JUNE 17, 2014

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100

2014 Training Meeting Minutes Administrative Professionals 100

Office Dynamics

JUNE 17, 2014

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100

2014 Meeting Minutes Administrative Professionals Confidence 100

Office Dynamics

JUNE 17, 2014

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute-taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you’re asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Date: Tuesday, June 17, 2014.

2014 100

2014 Meeting Minutes Administrative Professionals Confidence 100

Productivity Bits

DECEMBER 6, 2010

Meetings are an essential part of office life. If you work in one of those offices where meetings are incessant yet nothing ever seems to be accomplished, you probably want to find a way to remedy this situation. Office meetings are the ideal place to communicate ideas and creativity in order to make the office a more efficient place. Not only can information be communicated at this time, meetings are a great way to get feedback on those ideas. Meeting Minutes.

2010 149

2010 Agenda Equipment Suppliers 149

45 Things

OCTOBER 8, 2015

Nitpick and haggle over precise wording of communications, meeting minutes and resolutions. In a meeting, attempt to reopen old issues and question their viability. When we think of "sabotage" we may envision stealthy bad people trying to take down an organization. We may think of malware inserted into a company's system, or someone tinkering with machinery so that it will break down and disrupt operations.

2015 53

2015 Meeting Minutes Policies International 53

Productivityist

OCTOBER 24, 2013

I''m not a fan of meetings. Less Meeting has helped me deal with meetings more effectively and efficiently -- and it scales in a way that allows people to slowly adopt it without feeling overwhelmed. The service acts as a one-stop shop for all of your meeting needs. You can schedule meetings through Less Meeting (although I generally use Doodle for that) and share meeting minutes both on the fly and after meetings.

2013 61

2013 Doodle Meeting Minutes Google 61

Office Dynamics

AUGUST 30, 2012

Advanced Minute Taking Workshop. After many requests, the editors of the Administrative Professional Today newsletter have produced a webinar to take your minute taking skills beyond the basic level to master minute taker. What makes a master minute taker? Do you have a moment of panic when you're asked to take meeting minutes? Do you worry that during a meeting you will be asked a parliamentary procedure question? Following up after the meeting.

2012 100

2012 Administrative Professionals PDF Meeting Minutes 100

Office Dynamics

JULY 8, 2013

At my very first meeting which took place in my second month of employment, the leader of the group asked if anyone would be interested in helping out as a recording secretary. We are able to provide quarterly meetings, mentoring opportunities, professional development classes and an annual conference. It Takes Courage. I began working with my employer in January, 2003. When I started, there were over 14,000 employees within the organization.

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2013 2003 Budget 2014 150

Laughing all the Way to Work

NOVEMBER 6, 2010

When I started my new job, I had never taken minutes before so I did my homework, talked to my friend who was an expert minute taker, took a course, read everything I could get my hands on and when the big day came to take minutes at a Board of Directors meeting, I acted as if I knew what I was doing and played the part of being the most confident professional person at the table. We can't know everything, but our boss's certainly don't need to know that.

2010 100

2010 Meeting Minutes Confidence Google 100

Productivityist

OCTOBER 24, 2013

I’m not a fan of meetings. Less Meeting has helped me deal with meetings more effectively and efficiently — and it scales in a way that allows people to slowly adopt it without feeling overwhelmed. The service acts as a one-stop shop for all of your meeting needs. You can schedule meetings through Less Meeting (although I generally use Doodle for that) and share meeting minutes both on the fly and after meetings.

Doodle 40

Doodle 2013 Meeting Minutes Google 40

Productivityist

JUNE 28, 2016

I used to detest meetings. There were even some coworkers who loved the time that meetings took up in their day. Maybe it was because meetings were a form of escape from the day-to-day for them. But I did not enjoy meetings at all. In every meeting I could feel the call from my daily task list reminding me of what I could be doing instead. I also felt anxious because there would be even more landing my plate before said meetings were over.

2016 56

2016 Agenda Meeting Minutes Finance 56

Laughing all the Way to Work

JULY 12, 2010

Lynn has organized strategic events such as the companys internal trade show, all-hands meetings, the annual awards banquet, internal events and leadership off-site meetings. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2010 118

2010 Interviewing IAAP Postal Code 118

Administrative Arts

AUGUST 16, 2010

Scheduling and Setting Up Meetings. Also included here would be taking and transcribing meeting minutes. This can include anything from a last minute bank run to working on a company-wide committee to making sure everyone filled out an updated W-4. If that includes getting him a cup of coffee so he can continue working or make it to a meeting on time, then so be it.

2010 52

2010 PowerPoint Fax Salary 52

Laughing all the Way to Work

JULY 1, 2010

If you are part of an administrative team you can use your meetings to share knowledge with each other or give tips on something new you have discovered. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? Minute taking made easier.

2010 116

2010 IAAP Postal Code Time Zones 116

Laughing all the Way to Work

FEBRUARY 7, 2010

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Minute taking made easier.

2010 118

2010 IAAP Postal Code Time Zones 118

Laughing all the Way to Work

MARCH 20, 2010

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. You hear something while walking down the hall or are copied on an email and know something about the purpose of a meeting coming up. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2010 109

2010 IAAP Postal Code Time Zones 109

Professional Assistant Blog

SEPTEMBER 7, 2007

Home About Me Advertise How to Hold Effective Meetings By The Professional Assistant on Friday, September 07, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity H ave you ever wondered why you have so many meetings to attend and most of the time, you feel that you dont have a need to be there? Do you feel that you need to hold a meeting about having too many meetings? The facilitator would hold the meeting and introduce each topic.

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2007 2008 Cubicle Google Docs 100