Assistants as information managers

Practically Perfect PA

Back in 2013 HAAGA-HELIA University of Applied Sciences in Helsinki, Finland released the Management Assistant 2020 report , which detailed how the role of an Assistant will change by 2020. So what do we mean by Assistants as information managers?

2017 75

Project Manage like a pro

Practically Perfect PA

Project management is a key skill for PAs these days. But as usual, most of us are not sent on project management training! So here you will find some great blogs, books, tools and general tips on how to Project Manage like a pro. Top five blogs for Project Management.

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Managing meeting rooms

Practically Perfect PA

Was pretty much the sound I made when I was asked to take on the task of managing meeting rooms for my office. The meeting rooms became my enemy and managing them became almost a full time job in itself. When I took over the managing of the meeting rooms the booking process was a joke.

2017 78

Event Management for PAs – how to create the basic plan

Practically Perfect PA

However, event management is a skill that is a little, ok a lot more specialist. Core Skills Email Management Featured Writers admin assistants Events Executive Assistant Office manager PA Personal AssistantAs a PA/EA you already regularly organise meetings and minor events.

2018 69

Managing a LinkedIn Profile

Practically Perfect PA

Core Skills Featured Social Media admin administrators assistants EA Executive Assistant LinkedIn Office manager PA Personal Assistant social media Virtual AssistantWell folks I think we can all agree that Social Media isn´t going anywhere (understatement of the year right?!)

2017 60

Diary management for PAs and EAs

Practically Perfect PA

While the role of a PA or EA is constantly evolving, diary management continues to be a fundamental task. PAs spend at least a third of their time managing diaries, so it’s essential that you’ve mastered this aspect of your job.

2015 120

Easy event management

Practically Perfect PA

We recently worked with Gallus Events who managed our Assist Travel event in London. The event management was seamless and one of the main reasons was because they used an online event registration / management platform called Eventbrite. Eventbrite Event Management.

2015 71

Managing your boss’s schedule like a mega star

Practically Perfect PA

There are loads of different ways we can save our Executive’s time, but I think it all starts with the fundamental task of diary management. Most assistants manage their Executive’s schedule and most Executive’s live by what is in that schedule. Email Management.

2017 89

Managing your boss’s schedule like a mega star

Practically Perfect PA

There are loads of different ways we can save our Executive’s time, but I think it all starts with the fundamental task of diary management. Most assistants manage their Executive’s schedule and most Executive’s live by what is in that schedule. Email Management.

2017 89

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Diary Management fundamentals. Practical tips for diary Management.

2014 117

Communicating With Your Manager

Office Dynamics

This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle. When it comes to e-mail management, there are various approaches.

2015 106

Top 8 Time Management Tips To Hack Productivity

Office Dynamics

Some of this is relevant to work life, some to home life, but all time management hacks end up with you being more productive while you work and having more ‘me-time’ as a result. Here are my t op 8 time management tips to hack productivity. Using an organizer can help you plan what you will do and when, which helps you prioritize, focus, and manage your time effectively. The post Top 8 Time Management Tips To Hack Productivity appeared first on Office Dynamics.

2017 115

33 Unwritten Rules of Management

Ian's Messy Desk

Whatever the source, they are useful aphorisms for life management. The handbook has become an underground hit among senior executives and management thinkers. The Unwritten Rules of Management is part Ben Franklin and part Yogi Berra, with a dash of Confucius thrown in.

Records Management Strategy

Office Dynamics

Do you have a records management strategy in place? The post Records Management Strategy appeared first on Office Dynamics. Admin Tips Assistant Training admin skills data loss procedures record keeping record management systems

2015 77

4 Ways Big Data Has Changed Fleet Management Forever

Small Business CEO

Fleet management is no simple task; it’s tough to balance vehicle acquisition, repairs & maintenance, as well as disposals. Without fixed parts, fleet management is a complex and ever-changing process. … Information Technology Management big data fleet management

2017 59

Managing your social media content

Practically Perfect PA

Here are my top ten tips for managing your social media – these are all tried and tested! This is the hardest part of managing your social media. The post Managing your social media content appeared first on Practically Perfect PA.

Ten tips for managing multiple Executives

Practically Perfect PA

Managing multiple Executives can be tricky and a constant juggling act. This will need to be reviewed throughout the day so that you can manage any emergencies or urgent requests. Manage your Executives.

2015 89

10 Steps to Supporting Multiple Managers

Office Dynamics

It is not unusual today for administrative assistants to support more than one manager. The trend continues as managers become more technically proficient and manage more of their own work. So I know what it is like to support multiple managers.

2015 87

Managing the boss

Practically Perfect PA

There is another phrase for this and it is called ‘managing up’ Some people are great at ‘managing up’ but assistants have to be fantastic at it! There are huge benefits for staff that are good at managing up.

Email Management: 5 Top Tips for Managing Your Emails

Office Organization Success

” “Responding to emails” “Managing email” “Email overload” Sound familiar? Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST .

Email 61

Managing Your Time (Part 1 of a 4 Part Series)

Office Dynamics

I have been in the business world for 47 years now and one thing that never changes is managing our workload and setting priorities. Managing your time is about. Managing priorities and staying on the “A” priority before moving to B or C. The post Managing Your Time (Part 1 of a 4 Part Series) appeared first on Office Dynamics. Admin Assistant Training Career Management Motivators Organizational Skills Productivity Stress Management Time Management Work-Life Balance

2017 76

85% of Managers are Looking for This

On The Job

Recently I received an interesting study from Instructure that showed: 85% of managers place the highest emphasis on hiring candidates with fundamental skills like attitude and hard work. Only 8% of managers say millennials are very prepared to contribute immediately at work.

2015 105

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 89

9 Step Process To Manage Your Remote Team

Office Dynamics

However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively. A simple solution to this problem is to use a project management system that helps capture all your ideas in one place.

2016 91

24 Time Management Tips

Ian's Messy Desk

Time Management Tip #1 ( Use Time Management To Improve Your Life ( Time Management + Effective Meetings (Self Development Blog) [Dr JOY Madden] ( The Skinny On Time Management (

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

When I was an assistant 40 years ago we complained about not getting time with our executives; we complained about not getting enough information from our managers; we complained about not getting support for training. 1 Idea: Establish and protect regular 1:1 time with manager.

2016 97

How to Manage a Micro-Manager

Eat Your Career

There’s nothing worse than feeling like you’re being smothered, and micro-managers are really good at making you feel that way. Micro-managers don’t allow you to have any freedom and eventually, work can start to feel like a prison sentence.

4 Career Management Lessons You Can Learn From Playing Golf

Dumb Little Man

The game of golf can teach us a lot about what it means to manage a successful career. Hitting the links with friends during a sunny summer day is a great way to have fun, but a round of golf can teach you more than you think about career management.

2017 105

Time Management – The Secret to Effective and Productive Project Management

Office Dynamics

24 hours is no longer enough”; another phrase some project managers may have said at one point in time in their career. The field of project management is quite a dynamic one; requiring the skillful management of financial, material and human resources. As a matter of fact, quite a number of project managers spend so much time micro-managing all facets of the project that they overlook the most important aspect of the project – their time.

8 Principles to Manage Emails in No Time

Dumb Little Man

The post 8 Principles to Manage Emails in No Time appeared first on Dumb Little Man. How much time do you spend checking emails? If you answered “a lot”, you’re almost right. On average, we spend 2.5 hours a day in our inbox every day.

2016 148

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. Experts say numerical systems work best if you have fewer than 10,000 files to manage. Image via Wikipedia. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Email and diary management.

2014 57

How to Manage an Unlikable Employee

On The Job

A previous post focused on how to make yourself more likable at work, but what about when you manage such a person-- and he or she has no inclination to become more likable? This is a common headache for managers, who often deal with it by ignoring it.

2015 73

Manage Your Career Before It Manages You

Dumb Little Man

As an executive coach and leadership trainer, I have talked to experienced senior managers and executive about their careers over the two decades. Here are some insights I can share that can advance, shape and revamp the careers of managers and executives. Self-management.

2017 39

Eight reasons why assistants should use a travel management company

Practically Perfect PA

The travel agency will have a profile on each of your managers and colleagues so they automatically know their preferences when it comes to travel which will mean you don’t have to repeat the same details to the airline, the hotel, the car hire company etc.

"Action Without Traction" Exhausts Managers

On The Job

Yet, that’s what is happening as managers struggle to solve a complex problem, and end up spending millions of dollars that bring no solution. You’re making no progress, and as a manager, that just kills you.”

2016 43

3 Ways to Manage Stress During the Holidays

Office Dynamics

To help you stay effective, achieve more and reduce stress, here are a few proven tips on managing time during this busy season: Review your approaching deadlines. Bonus Tips for Managing Stress. The post 3 Ways to Manage Stress During the Holidays appeared first on Office Dynamics.

Streamline Your Business Management Systems in 3 Quick Steps!

Office Organization Success

All it could take are a few tweaks to your business management systems and you could easily turn this around. I have taught for many years that you need to learn how to manage your business before you can market your business. Not enough clients? Not enough profits?

2015 64

Don't Let Hiring Managers Intimidate You

On The Job

I once had a hiring manager tell me that the best job interviews are really "conversations." The hiring manager asks you questions like "What kind of spaghetti do you like?"

2016 61

Dear Manager, Please Stop Doing This!

Business Writing

Managers across the globe get in the way of their employees’ growth as writers. They rewrite to suit their whims, correct errors that do not exist, and obstruct employee writing performance in other ways. I know about these behaviors because. Teaching Business Writing Writing Tips

2015 61