Technology of the week: Time Zone Ninja

Practically Perfect PA

This week’s Technology of the Week: Time Zone Ninja What is Time Zone Ninja? Time Zone Ninja is a straightforward tool that helps you schedule international meetings. What does Time Zone Ninja do? The interface on Time Zone Ninja is straightforward to use, firstly, select your location and the location of your attendees, and then the meeting […].

Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally? Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ?

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Does anyone know what time it is? Calculating time internationally

Laughing all the Way to Work

Here is a tip that someone from my office gave me for calculating time internationally. To set your clock to a different time zone in Word 2007, click on the time on your computer in the bottom right-hand of your screen. This pop up will appear: Click on Change date and time settings and choose Change time zone. In the Time Zone Settings dialog box, click your current time zone in the list, and then click OK.

2008 100

14 Problems Freelancers Usually Face

Dumb Little Man

Different time zones Freelancers can work with clients from different parts of the world as long as they can speak one language. […]. Freelance has its pros and cons. You are your own manager and boss, but there are quite a few problems as well. These problems are not all very different comparing to the problems of office workers. If you plan on becoming a freelancer, you should definitely keep reading.

2015 219

How Circadian Rhythm Affects Your Sleep and Health

Dumb Little Man

Jet lag is experienced by people traveling across opposite or nearly opposite time zones, like a person flying all the way to Europe from the United States of America. These symptoms can last from 24 hours to a week, depending on how quick a person can adapt and the number of times zones involved. It’s quite similar to jet lag, but it doesn’t involve changes in time zones. This time would depend on the new time zone.

2019 121

10 Apps for Administrative Productivity and Organization

Office Dynamics

To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. You can update statuses, track time and tasks, and get real-time updates on all your projects. I use the Time Zone Converter by TimeAndDate.

2017 182

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. I really try to encourage the people I work with to try all of the various types of software that are available for holding a virtual meeting, not only because it is better for the environment and saves money but also because it saves me time organising flights and hotels for them!

2012 177

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. I really try to encourage the people I work with to try all of the various types of software that are available for holding a virtual meeting, not only because it is better for the environment and saves money but also because it saves me time organising flights and hotels for them!

2012 169

7 Cross-Border Dropshipping Tips Winners Use

Dumb Little Man

Today is the best time to do that! However, just like any business, dropshipping requires time and effort. 5 Single time zone Different time zones. What is their time zone? Brand recognition and awareness take time to build. Thinking of scaling or taking your dropshipping business overseas? E-commerce’s global consumer base continues to expand exponentially and with this type of demand, supply must also rise.

2017 165

How to Develop a Strong EA Group in a Company – Ask an Admin

Office Dynamics

As EA we encounter numerous challenges in working together due to different times zones, but we do our best to let our executives shine. Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below. Katrien B asks: We are a start-up company with offices in EMEA and in the US.

2019 144

Time Saving versus Bending Over Backwards

Office Organization Success

Getting clients to self-schedule is such a HUGE time-saver as it eliminates the back and forth of emails. They then compare their schedule to your availability and when they find a suitable time slot they will go ahead and book that time with you. See what a huge time-saver it is! In this global age it’s important to keep in mind time zone differences, so by offering some variation you will accommodate as many different time zones as possible.”.

2014 139

All Around the World

The Edge VA

Your followers are not always on-line, and they’re not all in the same time zone as you. Twitter is used all over the world, and chances are your business has something to offer clients and customers on every continent. (If If not, why not?) Messages that you send at 5pm Pacific aren’t seen by Liz in

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world. Depending on where you are in the world, working on different time zones to your clients can be tricky but with plenty of planning and preparation in the lead up to your trip, your service needn’t be compromised.

2014 154

Guidelines for Effective Email Writing

Jen Lawrence

” Unless we haven’t communicated in a long time (or ever), you can skip the “How are you?” Pst, bonus points if you include time zones! We live in a global environment – don’t assume the reader knows where you are and your time zone.). One of the biggest complaints in today’s modern communications is there are too many emails. We step away from our inboxes for an hour and BOOM! Thirty more emails.

2019 46

6 Signs You’re In A Long-Term Relationship

Dumb Little Man

The toilet is not a “me-timezone anymore because you know that the other might barge in anytime. As couples grow old together, there’s a growing sense of comfort, reliability, and even shamelessness that the relationship acquires. You start showing your real self and your real colors. You can be the weirdest person in front of each other and that’s absolutely normal because you’re up for a long term relationship. What are the signs that you’re in for a long term relationship?

2016 213

Armchair Digital Nomads Hitting the Road

Small Business Labs

  Nomads will also choose closer locations due to a need to be in sync time-zone wise.  "Armchair digital nomads" is the term we use to describe the millions of Americans who aren’t currently digital nomads but tell us in surveys they plan on becoming one.  

2020 62

Top Reasons Why You Should Find A Virtual Assistant Today For Your Business

Dumb Little Man

Maybe it’s about time you get yourself support and experience the benefits of hiring a virtual assistant. A lot of entrepreneurs have a hard time coping with the expenses. Depending on your needs, you can choose to have a full-time or part-time virtual assistant. By hiring virtual assistants from different time zones, of course! More Work, Less Time. Use your time to explore other business opportunities. Flexible Work Time.

2019 178

40 Outlook hacks for assistants

Practically Perfect PA

To add a second time zone to your calendar go to Options >Calendar>Time zones>Show a second time zone. This opens a requester with a “Do not deliver before:” field; enter a date and time, then click Close. After you hit Send, the message will be held until the specified time for sending. If you find yourself regularly performing a particular task then Quick Steps can save you time.

2016 196

Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Productive & Organized

I let my peeps know where I am (and the time. times I've been back & forth between Kauai and the mainland, it's. Many of clients travel for work and pleasure, crossing multiple time zones. Do high intensity cardio - it will help with jet lag, sleeping in a new time zone and oxygen replenishment. On a really long flight, do your best to get some shut eye, and when you land, hit the ground running in your new time zone.

2013 171

7 Simple Steps to Organizing & Hosting a Successful Teleclass

Office Organization Success

But a couple of the downsides, and probably why many solopreneurs don’t take advantage of this simple marketing strategy, is that: You need to spend some time preparing the material and organizing the event. If this is your first time at hosting an event – keep it simple – 25 minute presentation (which includes your introduction) and 20 minute open Question & Answer session (which also includes your offer and closing statement).

2015 202

Frugal Ways to Improve Remote Team’s Productivity

Productivity Bits

Those kinds of team members never see each other face to face, and sometimes even work in different time zones, which obviously means that it’s that much harder to stay in sync. Now, there are times when distance between teams is something that can’t be avoided. Be aware of time zones To increase productivity, use cycled work schedules. During this time, everyone should be working no matter what their location.

2017 100

The Rise of Social Leadership

Small Business CEO

But social media allows leaders to connect directly, regardless of geography and time zones. Social media is becoming a key leadership skill. Social media represents a real opportunity for leaders – a place where they can engage with employees, customers and peers alike. To create a personal brand, keep up to date and to lead with transparency and authenticity. On a practical level, most leaders can’t engage face to face with the people that work for them. It just isn’t possible.

2017 53

Who is attending the Virtual Summit?

Practically Perfect PA

I thought today would be a good time to give you all a quick update on where we are with the Virtual Summit. I have been getting a lot of emails from assistants wondering how they can watch the Summit in their time zone. Instead, you can log on to the Summit the following day and watch the sessions in your own time. Being the first event of its kind for Personal Assistants there is a lot, lot, lot of planning going on! So, who is attending the Virtual Summit?

2017 154

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Due to different time zones the actual teleclass time may be the middle of the night for some participants and, unless they’re really dedicated, they’re not going to want to get up in the middle of the night to listen to a teleclass! Next time you host a free teleclass implement at least two of the steps I’ve outlined above, and watch not only your registration rate increase, but live attendance on the call will significantly increase too!

2015 170

UI/UX Design for Users with Dyslexia

Dumb Little Man

Convert time zones automatically. Allow users to choose the format of time display. As of the third quarter of 2018, Google Play had 2,100,000 apps and the Apple App Store reached the milestone of 2,000,000 apps. Windows store and Amazon Appstore together had some more than 1,119,000 apps in the same period. As the number of apps for every platform is continuously growing, the competition gets more and more fierce.

2019 174

4 Crucial Business Development Lessons for First-Time Entrepreneurs

Dumb Little Man

Time spent on legal and financial due diligence can never be wasted. For one thing, no matter the size of one’s business, one must know the basics of the time value of money. Briefly, after we started the operations, issues such as time zone differences and cultural communication barriers kicked in. It took a lot of time, iteration, and nerves until we managed to develop processes that worked for our international team.

2019 175

PA in Europe

Practically Perfect PA

I did something a bit crazy this weekend and now writing this blog I am absolutely exhausted and in complete recovery mode but at the same time I wouldn’t change my weekend for the world. To visit these countries over a weekend meant a few long train journeys (including an overnight train) and lots of running around to try and see everything in the limited amount of time I was there.

2012 134

Administrative Assistants Biggest E-mail Issues

Office Dynamics

Dealing with different time zones. Finding time to prioritize issues within the e-mails. Tags: Technology Time Management During my Become an Inner Circle Assistant workshop in Houston, I asked the attendees (a rather large group representing various companies), to list their biggest issues with e-mail. Here is the list they came up with in order of priority. Volume -- by far, this was the biggest complaint in terms of managing the tremendous volume of e-mails.

2010 109

Your business travel tips

Practically Perfect PA

Creating an itinerary for even the short trips allows me to stay on top of flight times, hotel locations and meeting details. Enter all travel details at appropriate times in his/her Outlook calendar, if used. Set a reminder several hours ahead of flights, and be sure to select the correct time zones involved. Make sure your phone and laptop are charged at all times – If you do not feel right in a situation, then go with your gut feeling.

Travel 157

Do you want to speak at Assist Travel 2016?

Practically Perfect PA

For example, you may like to talk about that trip that saw your Exec cross every continent and time zone – how did you manage it, what did you learn from such a difficult trip and what advice can you pass on to other assistants? What about that time you organised a meeting for all of your team in Moscow and had to arrange the visas, hotels, ground transport and everything else from your desk in London – how did you cope?

2016 112

My Favourites

Laughing all the Way to Work

Here are some of My Favourites with their corresponding links. Some of these I use on an almost daily basis.

2008 100

The Rise of Independent Worker Teams: Fiverr's Studios and Upwork's Agency Experience

Small Business Labs

And in the 3rd wave, railroads changed society in a variety of ways including opening up the West, helping to create suburbs and creating economic opportunities for rural areas (they also created standardized time zones).   One example we used was what we called at the time "hives" , which we described as: Cloud-adapted small businesses will increasingly be made up of individuals who share talent to form a team.

2019 65

The Secret Behind Instagram’s Success

Dumb Little Man

It is time to take it from the top. They heavily relied on external services they did not have to build and manage the collected data from different time zones. They usually run Redis in a master replica setup to save memory and time. As their number of users and bulk of data grow with time, their Memcached instances also improved. One question all Instagram engineers hear wherever they go is this: “What’s your stack?”.

2018 154

Administrative Assistants Biggest E-mail Issues

Office Dynamics

Dealing with different time zones. Finding time to prioritize issues within the e-mails. Technology Time ManagementDuring my Become an Inner Circle Assistant workshop in Houston, I asked the attendees (a rather large group representing various companies), to list their biggest issues with e-mail. Here is the list they came up with in order of priority. Volume -- by far, this was the biggest complaint in terms of managing the tremendous volume of e-mails.

2010 100

Farmshoring Knowledge Work

Small Business Labs

  The main advantages are lower costs without the cultural, language and time zone issues associated with outsourcing work overseas.   The New York Times has two articles on major law firms hiring associates in smaller cities.  Cost Farmshoring - also called insourcing   - describes outsourcing or locating operations in rural areas or smaller, lower cost towns in the US instead of moving them off-shore. 

2011 118

Want Explosive Growth via Facebook Live Video? 5 Essential Tips You Need to Know

Andrea Kalli

Share your videos at different times throughout the day to give social media users in different time zones the opportunity to discover your video content. If you are looking for a hot, hot marketing option for 2016, look no further than Facebook live video. While options like Periscope on Twitter or YouTube videos still offer eyeballs on your brand, you can’t beat the audience engagement rates of Facebook’s live video.

2016 100

5 Ways to Build A Culture Trust In A Large Remote Team

Dumb Little Man

Using collaboration and schedule-sharing tools with optimized calendar features is absolutely necessary, especially for large teams spread across different time zones. For remote teams working full-time, managers checking in closely twice daily can work wonders: once at the beginning of the workday to encourage a motivational mindset and once at the close for employees to give a full report on accomplished and ongoing tasks to help maintain accountability.

2020 145

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! A TMC that has service level agreements in place that can be tailor-made to your company and that provides response times within set timescales for quotes and booking requests and a minimum of two fare options. Save time and money.

Travel 190

I Am Going A.M.

Productivityist

One of the big things about traveling across several time zones – and then coming back after only a short period of time – is that the attempts to stick to your own time zone becomes all the more necessary. I find it takes at least two days to get used to the new time zone, and then another two days to get reacquainted with my own once I return. Imagine taking a six-day trip across four time zones…and trying to time shift in he process.

2012 40

5 Remote Collaboration Challenges and How to Overcome Them

Dumb Little Man

You are the one in control of your time and attention to stay productive. This would help them overcome the limitations of distance and time. Poor time management. Since everyone is working from home, you cannot force them out of their comfort zones. There can be two reasons for poor time management: Remote team members are in a different time zone which makes it difficult to find a perfect time to call a meeting.

2020 168

Different Strokes for Different Folks

Laughing all the Way to Work

I had a few mediation and arbitrations to set up and telephone calls to schedule with clients, but the bulk of my work was preparing documents on time and reminding the lawyers I worked for what needed to be done and by when. I became very familiar with time zones and making travel arrangements. If they have been in the job for a long time, I listen even closer It's funny how as I have moved through my career from office to office the way I organize myself has changed.

2015 116

How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Participants do have to concentrate on a conference call so think about the time of day when your manager seems particularly focused. Do ask if they are in a different time zone to you.

2014 166

Tips for Getting Virtual Teams to Collaborate More

45 Things

Vint Cerf is a long-time innovator known for his natty three-piece suits, his work as Google’s chief internet evangelist and as one of the fathers of the Internet. Cert has expressed concern for Google’s remote team members who almost never see one another face to face, often working in different time zones. So when this well-dressed Internet pioneers says that collaboration among remote workers is a concern, it’s clear that more organizations need to pay attention.

2016 50