Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. You can now add in the meeting details for this time zone.

Does anyone know what time it is? Calculating time internationally

Laughing all the Way to Work

Here is a tip that someone from my office gave me for calculating time internationally. To set your clock to a different time zone in Word 2007, click on the time on your computer in the bottom right-hand of your screen. Click to open Date and Time.

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14 Problems Freelancers Usually Face

Dumb Little Man

Different time zones Freelancers can work with clients from different parts of the world as long as they can speak one language. […]. Freelance has its pros and cons. You are your own manager and boss, but there are quite a few problems as well.

2015 155

10 Apps for Administrative Productivity and Organization

Office Dynamics

To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. You can update statuses, track time and tasks, and get real-time updates on all your projects. I use the Time Zone Converter by TimeAndDate.

2017 59

9 Step Process To Manage Your Remote Team

Office Dynamics

However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively. By prioritizing each task and designating a reasonable time to the task we’re able to manage our effectiveness.

2016 91

Management Practices That Make Employees Quit

On The Job

So it’s time to break the bad habits that are making you a terrible manager. You don’t think they need a day off after they’ve returned exhausted from business travel across different time zones.

2014 64

Do you want to speak at Assist Travel 2016?

Practically Perfect PA

For example, you may like to talk about that trip that saw your Exec cross every continent and time zone – how did you manage it, what did you learn from such a difficult trip and what advice can you pass on to other assistants?

2016 48

Tech Choices for the On-the-Road Office

Office Dynamics

These days, many employees and entrepreneurs find themselves working outside the traditional office and on the road at least some of the time. A single charge can provide 20 hours of talk time and last up to 13 days. Until recently, this was time a-wasting.

2015 85

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

Your business travel tips

Practically Perfect PA

Creating an itinerary for even the short trips allows me to stay on top of flight times, hotel locations and meeting details. Enter all travel details at appropriate times in his/her Outlook calendar, if used.

Ultimate travel itinerary

Practically Perfect PA

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone.

6 Signs You’re In A Long-Term Relationship

Dumb Little Man

The toilet is not a “me-timezone anymore because you know that the other might barge in anytime. As couples grow old together, there’s a growing sense of comfort, reliability, and even shamelessness that the relationship acquires. You start showing your real self and your real colors.

2016 47

How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Do ask if they are in a different time zone to you.

2014 82

Time Saving versus Bending Over Backwards

Office Organization Success

Getting clients to self-schedule is such a HUGE time-saver as it eliminates the back and forth of emails. They then compare their schedule to your availability and when they find a suitable time slot they will go ahead and book that time with you.

2014 23

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Due to different time zones the actual teleclass time may be the middle of the night for some participants and, unless they’re really dedicated, they’re not going to want to get up in the middle of the night to listen to a teleclass!

2015 60

7 Simple Steps to Organizing & Hosting a Successful Teleclass

Office Organization Success

But a couple of the downsides, and probably why many solopreneurs don’t take advantage of this simple marketing strategy, is that: You need to spend some time preparing the material and organizing the event. Step 3 – Decide on a date and time.

2015 64

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

The Future of the Administrative Profession

Office Dynamics

Much has changed for the executive assistant and administrative professional, and in order to thrive in this new working environment, it’s up to both to operate wisely, using savvy to make the right decision regarding the right question at the right time.

2015 99

The ultimate app guide for assistants

Practically Perfect PA

The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. Meetup Time Lite: Free.

2013 118

The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Productive & Organized

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. I hope you are enjoying this series Freedom to Work from Anywhere: Living the Mobile Life.

2013 53

Communicating With Your Manager

Office Dynamics

So, if that executive could make time for me, anyone can do this. Because of the multiple daily activities in the office, it is important for the executive and assistant partnership to establish scheduled time to meet without interruption or at least by conversing on the telephone.

2015 106

Standard, Standardize, and Standardized

Daily Writing Tips

However, when I surfed the internet to see how these words are used, I found a puzzling example: “There was no standardized time until train travel became common.” A “standard excuse” for not doing something is “I didn’t have time.”.

2015 17

Are You Too Busy for The Most Important Partner In Your Office? The Importance of Daily Huddles

Office Dynamics

99% of the time these are dismissed as not important. I’ve asked several times to have these 2-5 minute huddles and I was told, ‘I’m too busy – figure it out.’”. They see having to take time with their assistant as a barrier or time waster.

2015 89

An Elephant Called 'E-mail'

Office Dynamics

It is especially useful when working with people in different time zones – or if your manager travels frequently. My husband just brought me an article he received, E-mail Overload Costs Companies Billions in Lost Productivity. It reminded me of something I've been speaking on with passion for about 18 months. It is something that is at the core of my being from many perspectives: as a business owner, a vendor to clients, a client to vendors, and someone who loves and hates e-mail.

2010 56

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Due to different time zones the actual teleclass time may be the middle of the night for some participants and, unless they’re really dedicated, they’re not going to want to get up in the middle of the night to listen to a teleclass! Next time you host a free teleclass implement at least two of the steps I’ve outlined above, and watch not only your registration rate increase, but live attendance on the call will significantly increase too! (c)

2010 59

7 Simple Steps to Organizing & Hosting a Successful Teleclass

Office Organization Success

But a couple of the downsides, and probably why many solopreneurs don’t take advantage of this simple marketing strategy, is that: You need to spend some time preparing the material and organizing event. If this is your first time at hosting an event – keep it simple – 25 minute presentation (which includes your introduction) and 20 minute open Question & Answer session (which also includes your offer and closing statement). Step 3 – Decide on a date and time.

2009 61

How I Use Todoist And Evernote Together

Productivityist

Pretty much everything that is any source of reference material is kept there, and even ideas for blog posts and other content spend some time in Evernote before making their way to Scrivener for bigger projects or Desk.pm I’ve long used Evernote for my resource and reference materials.

2015 55

Travel Itineraries

Practically Perfect PA

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone. A well organised travel itinerary is an essential service that assistants can provide for their managers. Think about all the different bits of paper you have to keep with you – tickets, hotel details, travel guides.

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 30

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 30

Creating Happy Customers: 3 High Impact, Low-Cost Techniques That will Make ‘Em Smile

Small Business CEO

Don’t have a lot of time or money, or you simply aren’t sure how to get started? Here are three low-cost, high impact tips you can use to help improve your site’s customer service capabilities while generating more conversions at the same time.

Farmshoring Knowledge Work

Small Business Labs

  The main advantages are lower costs without the cultural, language and time zone issues associated with outsourcing work overseas.   The New York Times has two articles on major law firms hiring associates in smaller cities.  Cost Farmshoring - also called insourcing   - describes outsourcing or locating operations in rural areas or smaller, lower cost towns in the US instead of moving them off-shore. 

16 Easy and Effective Morning Mood Boosters for Non-Morning Person

Dumb Little Man

If you are not a morning person, you’d agree that there is no better time for you to murder someone than in the morning when they force you to wake up. Our body has needs and biological clocks ensure that it gets what it needs on time. Big time.

2016 32

You're Invited: How to Use The Power of Video to Attract Loyal Paying Clients Who Want You!

Productive & Organized

In these economic times, it just makes sense to wring every bit of value out of every activity in your business. Forrester Research finds that video is 53 times more effective for SEO than is plain text. Time: 2:00 EST / 1:00 CST / 12:00 MST / 11:00 PST.

2012 31

Gap Days

Productivityist

Part of that stems from so much going on, but I also am shifting the time I do have from more writing to more family time (considering I''m still going to be traveling in and out of town several times over the next couple of weeks -- with a two-week stint on the road in early July scheduled as well).

10 E-mail Etiquette Pet Peeves and How to Handle Them

Office Dynamics

So how many times have you read or written an email today? Some time ago, we asked readers for a list of their pet peeves with emails. Nothing wastes more of my time than an email that rambles on about everything, or looks like a page out of ‘War and Peace’.”. I’ll get emails where it looks like there are multiple attachments, but most of them turn out to be parts of the person’s signature, and not something I needed to waste time looking at.”.

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! Save time and money.

Why I love my job?

Laughing all the Way to Work

Sometimes doing something that is a little outside our comfort zone ends up being just right. We spend too much time at work for it to be boring and ho hum all day long. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2008 11

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world.

All Around the World

The Edge VA

Your followers are not always on-line, and they’re not all in the same time zone as you. Twitter is used all over the world, and chances are your business has something to offer clients and customers on every continent. (If If not, why not?) Messages that you send at 5pm Pacific aren’t seen by Liz in