Office Dynamics

JULY 21, 2017

Physical clutter can damage your health. If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Does your documents folder or email inbox resemble a junk drawer with everything tossed in together?

Filing 190

Filing Email 2017 Stress 190

Allwork

JUNE 9, 2023

Peer-reviewed research illustrates that longer commute times are associated with reduced job satisfaction, increased stress, and deteriorated mental health. A McKinsey report reveals that email alone occupies an average of 28% of a knowledge worker’s time.

Expenses 162

Expenses Attire Salary Finance 162

Success

APRIL 12, 2023

study conducted by researchers at Boston College, University of Cambridge and other educational institutions, was released in February 2023, documenting nearly 3,000 participants’ results in a collaboration to determine the potential impacts of a four-day workweek. A high-profile U.K. 4 day workweeks—the future of work scheduling?

2023 290

2023 2019 Social Media Environment 290

Bonnie Low-Krayman

APRIL 17, 2024

Decades of scientific research document the physical harm to brains from all forms of bullying and abuse. A bullied brain is one that feels unsafe and dependent on others to acquire a sense of security which is critical to mental and physical health. But why is damaging someone’s brain at work normalized?

Stress 52

Stress Environment Medical Administrative Professionals 52

Success

MARCH 17, 2022

A more recent study (2021) published in the International Journal of Environmental Research and Public Health found that afternoon naps improve cognition. If I didn’t nap in time, I would lie there forever missing important emails and sacrificing deadlines. Within a week, I had taken a grand total of zero naps. That’s not surprising.

Learning 317

Learning Google Stress Phones 317

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? DO use email for informational purposes (i.e.

Phones 100

Phones Email Filing IAAP 100

BMT Office Administration

MAY 31, 2022

He put Laura in charge of going through a bunch of drawers with instructions to make folders to organize papers of current worth, box up other documents that somebody might need down the line, and toss insignificant and old material. Fires, floods, and even spilled cups of coffee can render physical copies of documents unreadable.

Management 52

Management Legal Policies Filing 52

Success

AUGUST 25, 2022

I don’t need a connection to any electronic device; there’s no appointments or deadlines, no emails or documents to prepare for the outside world. The grounding nature of this experience is heightened partly by the solitude I feel while I’m here.

Social Media 279

Social Media Self Esteem 2017 Confidence 279

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Practically Perfect PA

FEBRUARY 16, 2014

I arrived before my room was available so decided to sit in the lobby bar, check my emails and people watch. 24 hour health club. The hotel is fully equipped for business travellers and will happily print any documents you need for free. My corner bedroom was spacious and well decorated with brown and turquoise details.

Travel 100

Travel Restaurants 2014 Equipment 100

The Office Professionals Place

MARCH 4, 2010

Thursday, March 4, 2010 The ‘Bcc’- Friend or Foe On average, we receive over 100 emails per day. Friendly Uses • If your email has a large recipient list, you can use the Bcc to hide email addresses and protect recipients privacy. Lets grow together! Call the person or visit them in person.

Filing 100

Filing Credit Card Email IAAP 100

Ian's Messy Desk

MAY 10, 2010

If you are a Lotus Notes user, this long-awaited document is for you! Great tips and tricks for productive use of the To Do’s, Calendar, Email, Contacts, and more. The two have come together in an ebook from David Allen Company. A 35 page step-by-step manual for optimizing Notes as a personal productivity tool.

Ergonomics 100

Ergonomics Calendars Health 2006 100

Ian's Messy Desk

NOVEMBER 10, 2010

Tear/shred receipts, copies of credit applications, other documentation containing personal information, don’t just throw it in the garbage. Comment by Andrzej on November 11, 2010 @ 7:32 am Trackbacks Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life!

Credit Card 100

Credit Card Holidays Policies Ergonomics 100

Office Dynamics

MAY 9, 2017

For simple notes, I like to use sticky notes on the frame of my monitor as placeholders until I have a chance to document the change; when the monitor gets too crowded, then I know I need to make time for an update. Browne, DTM is an EA at Baystate Health in Springfield, MA, USA. AUTHOR’S NOTE.

Mentoring 200

Mentoring Administrative Professionals 2016 Skills 200

The Office Professionals Place

AUGUST 22, 2010

How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. • Paper Documents Use the color coded system for filing (ie.

Filing 100

Filing Finance 2010 IAAP 100

Ian's Messy Desk

MAY 26, 2010

We you receive document revisions, toss the orginals. Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! Don’t keep routine memos or anything that gives you information you already know or have. Record meeting information on your calendar, then toss the memo.

Management 100

Management Filing Ergonomics Health 100

Practically Perfect PA

APRIL 30, 2014

Skype allows meetings to take place in multiple locations around the world and the use of tablets means emails can be responded to anytime and anywhere (including the beach!). I invested in a tablet before I went away which was really useful for checking multiple email accounts whist being mobile. Is your work backed up?

Holidays 100

Holidays Time Zones Equipment Email 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Google Health – organize your medical records, prescriptions, etc.

Google 100

Google Google Docs Filing IAAP 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Wednesday, February 10, 2010 Tax Tip for the Office Professional It’s that time of year again- tax season!

Filing 100

Filing Expenses Purchasing IAAP 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Effective Business Writing Skills Who wants to read a three page email? Always proofread a document prior to sending it, good proofreading includes printing the document for review. Get the knowledge you need.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

JUNE 13, 2010

The Copy and Paste tool is very helpful and cuts production time in half; however, if you are copying a message to paste in a new email, don’t copy your signature line because it should be included when you open a new message in email. Forgetting the attachment.

Filing 100

Filing IAAP Fax Social Media 100

Ian's Messy Desk

AUGUST 25, 2010

Determine what documents you need for school registration. X Chelsea Comment by Chelsea on August 13, 2009 @ 5:16 am Trackbacks Some ways to keep your family active All the little things » GTD Leave a comment Subscribe to blog posts by Email The Essential Motivation Handbook The Zen Habits Handbook for Life! Round up your papers.

Clothes 100

Clothes 2007 Ergonomics Calendars 100

Office Dynamics

NOVEMBER 12, 2009

Time and paper: 90% of all documents handled each day are merely shuffled. Because people aren’t trained in the decision making process required to find a home for the document. It costs $120 in labor to track down a misplaced document or $250 to recreate it. Introducing email into an office increases paper by 40%.

Stress 100

Stress Filing 2005 Management 100

Office Dynamics

NOVEMBER 12, 2009

Time and paper: 90% of all documents handled each day are merely shuffled. Because people aren’t trained in the decision making process required to find a home for the document. It costs $120 in labor to track down a misplaced document or $250 to recreate it. Introducing email into an office increases paper by 40%.

Stress 100

Stress Filing 2005 Management 100

Ian's Messy Desk

JUNE 30, 2010

It doesn’t matter whether you use an electronic document system like Eric Mack , or a shoe box in your closet: if you can’t retrieve the information when you need it, the system is not effective. She understands the first measure of an effective productivity system: 1) You can find things that need to be found.

Ergonomics 100

Ergonomics Health Medical Forms 100

The Office Professionals Place

MAY 31, 2010

Look at it this way, if there is a document that needs to be proofread and we don’t find the mistakes, that document is going to make a huge impact. Receivers of the document may get the wrong interpretation or the wrong impression. So the 20% is very important. Realize that little things do matter.

Filing 100

Filing 2010 IAAP Fax 100

The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Recycle Papers Continue with the Go Green Initiative and recycle documents that are no longer necessary. In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file.

Filing 100

Filing IAAP Finance PDF 100

Stephanie LH Calahan

DECEMBER 23, 2009

Julie Morgenstern, author of many books including Never Check Email in the Morning (and Other Unexpected Strategies for Making Your Work Life Work and Organizing from the Inside Out, 2nd ed: The Foolproof System For Organizing Your Home, Your Office and Your Life says that what we need to do is "anchor" our systems. "The Ph.D.

Filing 100

Filing Calendars Networking Email 100

The Office Professionals Place

JUNE 7, 2010

My suggestion would be to backup your documents, electronic files, spreadsheets, etc. In the event your system crashes or you get some terrible virus, you will be able to access documents and work on another computer while IT restores your data. A good practice is to perform a weekly backup of documents and files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Stephanie LH Calahan

MARCH 12, 2010

.  Add to that 25% of enterprise documents are misplaced and will never be located.  Imagine   Imagine the wasted time recreating those lost documents. Imagine Your Electronic Information (Email, documents, social networking, etc.)   Email has inundated us with extra information. 

Networking 100

Networking Email Phones Filing 100

The Office Professionals Place

NOVEMBER 25, 2009

I am thankful that I have my “workplace mental health&#. ’ In order to maintain workplace mental health(yes, workplace mental health- home mental health is a totally different subject) Some ways to maintain workplace mental health are: take breaks, meditate, and get organized in order to stay productive. .’

IAAP 100

IAAP Filing Health Mentoring 100

Stephanie LH Calahan

JANUARY 6, 2010

If you have created main category files, then create a main category folder in your 'My Documents' folder on your PC, and create sub-files in this main folder as necessary. Use the same system again to store and manage all your emails. Click to get posts as we publish Prefer less email? ORGANIZE your Inbox.

UPS 100

UPS Filing Email AT&T 100

Success

FEBRUARY 16, 2023

We fear that slowing down and organizing will kill our productivity, but the facts suggest otherwise: The average office employee spends “at least two hours a day—or 25% of their workweek—looking for the documents, information or people they need to do their jobs,” according to Glean ’s 2022 Hybrid Workplace Habits & Hangups survey. “54%

2022 331

2022 Email Filing Agenda 331

Stephanie LH Calahan

FEBRUARY 25, 2011

You have access to your documents and photos no matter where you are. Email the report to the boss while you're sitting by the pool. No need to load and check USB flash drives or email documents back and forth from work to home. Click to get posts as we publish Prefer less email? No problem!

Dropbox 100

Dropbox Filing Networking Fax 100

The Office Professionals Place

APRIL 29, 2010

This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. Distribute the agenda/handouts prior to the meeting. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

The Office Professionals Place

JULY 27, 2010

Enter your email address in the ‘subscribe’ field on this page to get automatic updates from the Office Professionals Place Blog. Posted by Dewoun Hayes at 10:07 PM Labels: Productivity , Workplace Mental Health 3comments: ?????? Enjoyed this article? said. ???????????。

Stress 100

Stress 2010 Filing IAAP 100