How To Manage School Documents Efficiently

Dumb Little Man

Back in the day when technology wasn’t so present in education, dealing with school documents was a time-consuming process. There was always a pile of papers on everyone’s desk and teachers couldn’t edit any of the documents that were in paper form. Digitize Your Paper Documents.

2020 174

An Admin’s Guide to Documenting Systems

All Things Admin

However, because systems are so automatic, many people don’t have them documented. So why should you document something you already know how to do? Documented systems: Allow someone else to fill in for you. Having documented systems is even better.

2021 52
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Dealing with confidential electronic documents

Practically Perfect PA

A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents. With cloud technology, the increased use of email and other electronic forms of communication (Slack, Whatsapp, Facebook Messenger, etc. Here are my ten top tips on dealing with confidential electronic documents.

2017 162

4 Tips For Keeping Important Documents Safe

Practically Perfect PA

We all have important documents that we need to keep safe. Whether it is for personal or business use, there are always some papers, invoices and key documents we just can’t afford to lose. Whilst you can never be 100% assured you’ll never lose those difficult to replace documents, there are some steps you can take to minimise the risk of losing them. It seems obvious, but whether you are storing your documents offline or online, you need to keep them in one place.

2015 155

Managing Emails Effectively: Tips on How to Maximize Email Use

Dumb Little Man

You depend on it for a lot of things, like receiving important documents, credit card statements, and utility bills. You attach your e-mail to most official documents together with your name and other information. As a user, are you maximizing the use of email? Below are tips on managing emails effectively: E-mail Checking Time. Schedule what time you open your email, such as once a day or twice a day. Use filters to improve your email workflow.

2019 192

Clean Your Old Email With Email Retention Policies

Simple Productivity Blog

You probably know that you have to hang onto certain paper documents for a given number of years. These documents are required by law, and only after a certain number of years of retention can you get rid of them. The same applies to email, though, which has been used in court cases. But how long do you have to keep the email from Great Aunt Edna talking about the snowstorm? That's where setting up an email retention schedule comes in. Email

The history of email

The Small Business Blog

Nowadays, we take email for granted but many people do not know the history of email and how it came to be such an effective and widely-used communication tool. Therefore, we’ve taken it upon ourselves to document a brief history of email, so that people who use it on a day-to-day basis can appreciate just… Read the full article here: The history of email on: THE SMALL BUSINESS BLOG. Guest Blog Apple ARPANET business email email Eudora Mimecast

Email 149

Archiving Email Off The Server With Outlook

Simple Productivity Blog

You might need to get email off of your server. If your company has quotas on how big your email boxes can be (and they all do), you might find yourself in a situation where you have no more room, but you need to hang onto emails for legal or documentation reasons. So you can either go through each email, either printing it to paper or file, or you can do the easy method if your company uses Outlook. EmailThe first is space.

2018 100

5 Ways People Dislike Your Emails (And Possibly You)

Practically Perfect PA

It concerned the findings of Professor David De Cremer from Cambridge University’s Judge Business School who’d looked into the emotional undergrowth of office email (at least that’s how the BBC put it). From what he uncovered, Professor De Cremer highlighted 10 things many people do when sending an email, which could lead the recipient to dislike or even distrust them. The article says: How do you sign off an email?

2017 155

5-Step Checklist for Sending Out Email Broadcasts

Office Organization Success

Everything you do in your business, from responding to emails to working with clients, needs to be systemized and documented, so that it’s very easy to create a repeatable process in your business. One of the areas where I see this happening is in sending out your email broadcasts, whether you’re a do-it-yourself business owner, or whether you have a virtual assistant doing this for you. The wrong email template being used. Emails going out at the wrong time.

Email 206

15+ Responsive Recruiting Email Templates | Ready To Send

Recruit CRM

Therefore, the importance of recruiting email templates now increases, and recruiters must note down specific email templates essential for their day-to-day tasks. The best email templates are always within reach. Candidate Email Templates 1. Client Email Templates 1.

2021 52

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Want Confidential Documents to Stay Confidential?

Professional Assistant Blog

Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages?

2007 100

Episode 360: A World Without Email with Cal Newport

Productivityist

Cal Newport is back on the show to uncover his magnum opus on why we work the way we work today, and why we need to change our relationship with email. Email simply doesn’t scale – its back and forth nature is what drove Cal Newport down the rabbit hole of finding a better way to work.

2021 56

Email Productivity: My Outlook Secrets

Simple Productivity Blog

Last week I talked about how I use GMail to process my email at home. Everything I get email about at work is going to fall into a few different categories that are easily recognizable. The majority of the email is related to my actual work, which is assigned a project number. This chain starts when I am assigned to a project (spawning an email with the project number in the subject), then assigned to work the item (spawning another email).

Email 159

The Do’s And Don’ts Of Digital Document Management Systems (DMS)

Small Business CEO

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. The thought of implementing a document management system can be daunting or perceived to be a waste of time but rest assured it is neither. if not your chosen system will be no more efficient than email. Entrepreneurs documents management

2013 73

3 Good Reasons Why You Shouldn’t Use Your Personal Email for Business

Dumb Little Man

Have you wondered how many employees use their personal email accounts for work purposes? Who uses their work email for personal reasons? A survey has answers to those questions but one issue remains: Is using your work and personal emails interchangeably a bad thing? Business email accounts and personal email accounts should remain separate in most cases. allow their email usage to overlap sometimes.

2018 166

Guidelines for Effective Email Writing

Jen Lawrence

One of the biggest complaints in today’s modern communications is there are too many emails. Thirty more emails. You’ve read an email and thrown your hands up asking, “What the hell do you want?” You may be sending emails that cause this anguish and frustration. While we can’t please everyone, we can certainly aim to write the best emails possible for the masses. Be clear regarding what your email is about.

2019 46

6 Sample Email Templates Recruiters Can Use To Keep Candidates Warm

Recruit CRM

Good email templates help you in providing all the information candidates need to be successful and comfortable during the process and it's vital for a recruiter to be aware of them. Meanwhile, please don't hesitate to contact me via email or at [Phone_Number], if you have any queries.

2021 77

How To Handle Hundreds Of Emails In Just One Hour

Productivityist

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. In fact, it works so well that even with 150 emails a day, I spent no more than 60 minutes a day in e-mail.

Email 63

Email vs. E-mail

Daily Writing Tips

Electronic mail,” which originally referred to any electronic document-transmission method, including production of facsimiles (also known as faxes), dates back to the 1960s, and in the early 1970s, the abbreviation was codified in the computing world as email. The Chicago Manual of Style , which sensibly favors minimizing the use of hyphens in prefixed terms, has long recommended email. If email , then ebook and so on. Original post: Email vs. E-mail.

Email 53

How to Write an Effective Email Subject Line

Jen Lawrence

And that is… using the email subject line. For a lot of us, the email subject line is a redundant line of text while trying to send a message, but when used appropriately, it’s your best friend. Happy emailing!

2020 52

You Can Steal Time Back From Email - Productive & Organized

Stephanie LH Calahan

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  As a busy division manager, I frequently find myself wasting time checking, reading and responding to email. " Email is something that many of us struggle with.  But email takes up so much time!

Email 182

The Three-Step Process for Simple Email Processing

Simple Productivity Blog

One of the biggest hassles I hear about these days is the struggle to keep up with email. It’s like people figure it costs nothing to send, so they send out reams of email. But it is possible and fairly easy to use your email program and a few strategies to make email manageable and useful again. Classify Your Email. Just like at our mailboxes at home, there are the same sort of mail that comes in electronically: Transactional email.

2011 152

Tips for Managing Incoming Emails from Customers

Andrea Kalli

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Service businesses will always need to devote more time to emails than product-based businesses. Despite these differences, there are some important email management tips that can apply to any online business. Limit your daily email quota.

Email 122

How to Gather Email List Subscriptions Through Video Marketing

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

Email 139

How to Gather Email List Subscriptions Through Video Marketing.

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

Email 139

The 10 Worst Email Habits

45 Things

While you may claim to hate email , the truth is that you don’t hate email. We’re talking about those email senders who fire off messages that are inane, stupid, weird, incomprehensible, worthless, depressing and annoying. So it’s time to do an email intervention. It’s time to save the email numbskulls who don’t seem to understand that their bad messages make us believe they are also inane, stupid, weird, incomprehensible, worthless, depressing and annoying.

2014 63

Choose Your Method of Communication Effectively – Email, Phone, In.

The Office Professionals Place

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or what about the barrage of emails that go back and forth on one particular subject and still nothing gets accomplished except the art of confusion? DO use email for informational purposes (i.e.

2009 100

19 Tips for Managing Your Email Even When You Don't Want To.

Stephanie LH Calahan

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email. Send emails to others that you would like to receive back. I may only keep the original email if it has attachments. a little more control over email.

2011 211

Is it E-mail or Email and does it matter?

Laughing all the Way to Work

The full name is electronic mail and I have seen it written either e-mail or email. Whichever way you choose to write it you need to be consistent throughout your document. Tags: email e-mail Judith Kallos of Netmanners.com has written four books on the subject of e-mail etiquette so I asked her and she said the correct spelling is e-mail and she got her information from the "Chicago Manual of Style". So there you have it folks. E-mail is correct!

2008 100

PA Confidential

Practically Perfect PA

As assistants we are trusted with confidential information on a regular basis, we see our boss’ emails, we open their post and we often hear private details about other members of staff. Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well.

2012 141

10 tips to tidy up your inbox

Practically Perfect PA

So it goes without saying that you get tons of emails, oh and your Executive probably gets tons of emails too! One area that is my absolute weak spot is email. I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Set up a free email address (Hotmail or Gmail for example) that you can use for newsletters, updates, subscriptions etc. I’ve written about my email filing system before.

2017 148

File Sharing

Practically Perfect PA

Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. I think most of us can be overwhelmed at times when it comes to how much paperwork, emails and letters we deal with on a daily basis, it is even more difficult when we have been away from the office for a few days. My email filing system. Email filing.

Filing 126

Effectively Utilize Outlook to Increase Productivity and Save Time with These 5 Simple Tips

Office Organization Success

I’ve tried many email and contact management systems over the years, but keep coming back to this one tool. It’s my: Email manager. If you’re not fully utilizing Outlook, in other words if you’re only using it for email management and nothing else, then today I’d like to share with you five ways in which you can utilize Outlook to effectively run your business too: 1. Create email templates. Create Rules/Folders for filtering emails.

2009 192

Here’s which tech companies won’t turn your emails over to the feds [without a warrant] | SF Politics

Denise Aday

Here’s which tech companies won’t turn your emails over to the feds [without a warrant] | SF Politics : When you write a letter, seal it in an envelope, and drop it in the mail, federal law is clear that it’s a private document. Email, not so much. No government agent can legally open it up and read it without a warrant demonstrating probable cause under the Fourth Amendment. privacy fourth amendment politics surveillance state

Legal 40

You’ve got mail…

Practically Perfect PA

Managing your boss’ emails is one of the crucial tasks that we as assistants are asked to perform. I remember starting out as a PA and found this to be particularly difficult because I just didn’t know if my manager wanted me to treat her emails the same way I treated mine, I didn’t know how to respond to her emails and importantly I didn’t know what to keep and what to delete. Action emails as appropriate. DON’T: Print out all of their emails for them to review.

2012 109

How to Set Up Your Digital Productivity Space – Top 10 Tips

Dumb Little Man

This should be no less important to have your notifications under control, have regular breaks, and keep your documents organized in a way that does not require you to look for them for a long time. Keep your documents clean and organized. Back up your documents.

2020 257

How Not To Overload Your To-Do List

Productivity Bits

If you answered “check email&# , “listen to voice messages&# , or “sort pile of documents&# , then you’re wrong. If you’re starting your day by navigating through your new emails and voice messages,chances are you are opening yourself to new tasks that are not yet on your To-Do List. Opening an email means that you are committing yourself to the tasks enclosed in that email. You have to respond to that email at one point or another.

2011 165

Different spellings: British, Canadian and American

Laughing all the Way to Work

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Quotations Marks Rules for numbers Saying thank you in an email Seasons greetings or Seasons greetings?

2009 100

5 Reasons To Migrate To A Paperless Office

Small Business CEO

Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced. With digital documents, you can implement document-level security with strong passwords. With a digital document management service, or a hard drive connected to your business network, you can take your documents anywhere you go.

2013 65

20 Google Search Hacks for Personal Assistants

Practically Perfect PA

It could be to check my emails, write a document, put a meeting in my diary or, in most cases, search for something or settle an argument. I can’t think of a single day in the last decade that I haven’t at some point used Google for something. It is, like most of us, my […]. Office Technology admin administrators assistants EA Executive Assistant Google Office manager PA Personal Assistant Tasks Virtual Assistant

Google 190