Tips From T. Marie

NOVEMBER 16, 2021

Set a time to make/take phone calls. Instead of answering the phone whenever it rings consider setting aside an hour or so each day specifically for taking and making phone calls. I’ve written before about how much time can be consumed in your day by a phone call. Create and use an info packet. Ditch the 9 to 5 mindset.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

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Success

JUNE 19, 2022

You make it happen, you’re up for a challenge , you do it your way. While they ultimately hoped to maintain the website themselves, DeNike says, they planned to hire a designer to get it up and running. For example, anytime Apple changed its operating system or upgraded Siri, her company needed to adapt. “We Do-it-yourselfers.

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Tips From T. Marie

JANUARY 22, 2013

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. It’s not that I don’t communicate by phone, in fact I do coaching calls, client consultations and more via phone.

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All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Create workspace zones. 2 pencils.

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Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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BMT Office Administration

OCTOBER 6, 2022

Plan for a lower mandatory e-filing threshold. We don’t yet know whether the IRS will issue final regulations dropping the mandatory e-filing threshold down to 100 or more information returns from 250 or more returns. You can be penalized for filing W-2s, 1099s, and 1095s on which you report incorrect Social Security numbers.

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Office Dynamics

APRIL 18, 2019

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place.

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Practically Perfect PA

NOVEMBER 10, 2016

The little things we do in the office each day really do add up, according to a new study from Avery UK. On average, office workers will also be on the ‘phone for a total of two years and three months, making 158,982 calls during their entire career. The post Just how much time is lost to disorganisation?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Laughing all the Way to Work

APRIL 15, 2008

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents.

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Tips From T. Marie

JULY 21, 2016

We’re well into the 21 st century, so why is it that so many business offices are still using outdated office machines and systems? for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. Bonus Replacements.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system.   Access your calendar from your phone using its built-in calendar or mobile browser. Feel better!

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Create workspace zones. 2 pencils.

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Filing Mentoring Administrative Professionals 2021 52

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

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Clutter Coach

DECEMBER 15, 2017

You need a category of stuff to do when you’re not up for doing any of the hard stuff. Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Out they go.

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Practically Perfect PA

AUGUST 1, 2013

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Speaking with confidence on the phone and forwarding calls. Establishing and maintaining filing systems. Learning to multi-task.

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Office Dynamics

APRIL 20, 2017

Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

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BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Before the pandemic, only 6% of employees were remote workers.

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All Things Admin

JANUARY 11, 2023

What if I told you that your preferences for managing time and space are just as ingrained in your personality as whether or not you’re up for going to a dinner party? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. For them, it’s a matter of control. How You Assign Value.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. The process for ordering office supplies and setting up the conference room for meetings was different. Set up a branded email for the new hire, complete with an appropriate title and auto-signature.

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All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

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Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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Professional Assistant Blog

SEPTEMBER 24, 2007

Home About Me Advertise Why Lock Your System at Work? By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? and then our computers automatically lock, which is a good back-up system.

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Many apps are also available as desktop or web programs for Linux and Windows operating systems. It will also sync up with other apps. Systems: Web Browsers. Systems: Windows, Mac, iOS, Android.

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Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection. Set Clear Expectations. Remote work is a win-win for employers and employees.

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All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. And an admin who is unable or unwilling to keep up with the ever-changing technological demands of the profession will get left behind.

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Ian's Messy Desk

MAY 1, 2013

You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If necessary or appropriate, send off a prompt answer (promising follow-up, when required). If it takes less than two minutes to answer a message, do it then file or delete the message.

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All Things Admin

OCTOBER 26, 2023

People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. The world was chaotic and our working environments mirrored that. They rediscovered the value of professionalism.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Office Organization Success

DECEMBER 15, 2012

Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Find out if your business is on the right track with the free quiz, “Is Your Business Set Up To Fail?” Use a self-destruct website to send sensitive information. ” at [link].

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Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? By The Professional Assistant on Friday, October 17, 2008 Filed Under: Travel Y ou’re standing in the elevator and everyone is crammed like a can of sardines. This, of course, can be a nightmare, since you could be walking up many flights.

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Do you get annoyed that you are always the one that has to clean up after them?

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! By The Professional Assistant on Friday, October 10, 2008 Filed Under: MS-PowerPoint D o you want to change the way your Microsoft PowerPoint templates look? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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