Office Dynamics

APRIL 20, 2017

This smart app even “learns” your schedule and adapts to your busy and available times. Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. Timeful will suggest the optimal time to complete them.

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Zone 2: Work Staging.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Below are a few: Throughout the year track each project and goal progress, additional duties added and positive feedback from others.

Goals 202

Goals Stress Filing Email 202

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. She is living it up.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. From there, develop a priority list of what you’d like taken off of your plate—travel planning, follow-up phone calls, research, filing, inbox management—and take baby steps until those are comfortably transitioned over.

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2021 2020 Calendars Cubicle 286

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. With less time-consuming, mundane tasks on our plate, we’re suddenly free to pursue higher-value projects that require human intelligence. In fact, it enhances it. But what does this look like in practice?

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. But once you learn how to use the interface, it is compelling. Todoist simplifies complex tasks by allowing you to add functions as projects. Trello is one of the best management and collaboration tools available.

Doodle 52

Doodle Microsoft Outlook Calendars Collaborate 52

Clutter Coach

DECEMBER 15, 2017

Some of these tasks are known as administrivia, a word that I was surprised to learn was first used in 1937! Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in.

Filing 100

Filing Expenses 2016 AT&T 100

Office Dynamics

APRIL 21, 2017

Tackle Stretch Projects. Nothing is more exciting than a project that challenges your capabilities. These kinds of projects give you goals that are outside the normal, everyday realm. Offer to own that project that no one else wants to do. If you’d like to learn more about our Blog-A-Thon you can do so here.

2017 188

2017 Environment Filing Goals 188

Worxbee

FEBRUARY 20, 2023

Learn how one well-matched Administrative Professional can deliver 2X the results in half the time. Learn more about Worxbee in an intro call. You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. We all only have 24 hours in a day.

Administrative Professionals 52

Administrative Professionals Stress Email Budget 52

Admin Awards

JANUARY 19, 2021

I learned about Black Admin Magic, Nadine’s organization while working the Polls this year with an Executive Assistant who was a proud member of the organization, which I had never heard of before. I reached out to Nadine to learn more, and am excited to share my interview with you. Never stop learning! Always check-in.

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Interviewing Administrative Professionals 2020 Gifts 98

BMT Office Administration

OCTOBER 10, 2022

Read on to learn more about the causes of procrastination and how you can stop it in its tracks. Each type is unique, as they each have unique incentives and adverse effects, so let’s learn more about each. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday.

Management 125

Management Self Esteem Social Media AT&T 125

Stephanie LH Calahan

JANUARY 22, 2010

» Learn 5 Secrets to Put Procrastination Off Until Tomorrow! You can overcome procrastination if you learn a few simple secrets.     Start by understanding that there is nothing genetically or inherently wrong with you.   Do you find yourself jumping from one project to another? 

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Learning Twitter Networking Goals 100

Office Dynamics

AUGUST 16, 2018

Each conference offered a unique learning opportunity, but none of them provided the ideal balance of professional and personal development that last year’s conference did. From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. Be curious.

Mentoring 189

Mentoring Skills Learning IAAP 189

Clutter Coach

JANUARY 18, 2019

I favor insertion sorting for clothing, combined with purging your cache (listen to the previous podcast to learn about that). You can apply this to physical paper files too. In my experience, people like to file their bills into folders by vendor. I’m talking about garden variety bills like phone or energy provider.

Clothes 100

Clothes Filing AT&T Email 100

Recruit CRM

FEBRUARY 5, 2019

Reply with your phone number and I’ll get back to you. Reply with your phone number and I’ll get back to you. If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you.

Email 64

Email Agencies Phones Project Management 64

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index.

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Filing Office Depot Microsoft Outlook Phones 100

Office Dynamics

AUGUST 8, 2013

Headsets also reduce the physical discomfort that comes from cradling a phone receiver or holding it to your ear for lengthy calls. Learning to prioritize your own to-do list so that each task is accomplished before a critical deadline ensures that the whole team succeeds.

Filing 100

Filing Stress Phones Promotion 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

Management 52

Management Payroll Fax Suppliers 52

Eat Your Career

JANUARY 23, 2020

If there’s one thing I’ve learned in my years of writing and researching in the professional development world, it’s this: You can find data and anecdotal evidence to support any point you want to make. Learning how to leverage an assistant takes time and effort. Personally, I don’t put too much weight in charts and graphs.

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Training Administrative Training 2024 Management 191

On The Job

FEBRUARY 19, 2015

We have files we don’t know about, others that appeared mysteriously by accident when we read an email, and multiple versions of the same document,” making it difficult to determine what is the most recent, he explains. Reports or letters might be filed by committees and by projects, and is marked as it comes in with appropriate tags.

Filing 100

Filing 2011 Stress Email 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. Indeed, this is not your mother’s admin role anymore.”

Finance 100

Finance Salary Filing Project Management 100

Office Dynamics

APRIL 12, 2010

One of the toughest, but most rewarding, jobs an Administrative or Executive Assistant can have is helping a young executive learn how to partner with an assistant. They will be juggling more projects than they ever thought possible. Learning the Role of the Administrative or Executive Assistant.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

One of the toughest, but most rewarding, jobs an Administrative or Executive Assistant can have is helping a young executive learn how to partner with an assistant. They will be juggling more projects than they ever thought possible. Learning the Role of the Administrative or Executive Assistant.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Practically Perfect PA

AUGUST 1, 2013

Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Learning how to use and fix a variety of office equipment. Learning as you go.

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Skills 2003 UPS Agenda 100

On The Job

OCTOBER 25, 2010

On the job, your work space is tidy and well maintained, with all your projects lined up like neat little soldiers. Files are scattered. Learn to divvy up the space. With offices at home, we’ve become more addicted to work and the constant e-mails and phone calls. Have a “dump” zone.

Home Office 100

Home Office Filing Medical Equipment 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

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Phones Networking Fax 2010 100

Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). Learning a new system. Always at your fingertips.

Management 100

Management Basecamp Calendars Phones 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.  Are You as Productive as You Could Be?

Medical 100

Medical Phones Filing 2007 100

Page Personnel

OCTOBER 30, 2019

Where possible, contractors typically try to overlap several projects. Just remember that phone of yours does have silent mode. And where you can, learn about what makes your service useful to those who pay you – and learn how to ‘sell’ that benefit to other people. RELATED: 7 smart ways to add value as a contractor 2.

Holidays 52

Holidays Negotiating 2019 Social Media 52

Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

Management 100

Management 2011 Interviewing Fax 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Studies have shown that a project that would take one hour to complete if you were not interrupted, takes an average of four hours to complete if you are interrupted. If you are on the phone a great deal, get a wireless headset. So you leave it out?

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Stress Self Esteem Filing Phones 100