All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Setup your own file-on-the-go station for quick and easy organizing. Create workspace zones.

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All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. And an admin who is unable or unwilling to keep up with the ever-changing technological demands of the profession will get left behind.

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All Things Admin

JULY 27, 2022

They reduce the number of things you have to remember, freeing up valuable headspace for the things that really matter. If you want to make a checklist for opening up the office, for instance, simply write down everything you do as you’re doing it. Check tickler files. Pick up notes/mail from weekend. Log into PC.

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All Things Admin

JUNE 16, 2023

descriptions , a screenshot, photo, and several links to uploaded files or blog articles. Procedures writing samples are a fantastic way to bulk up your professional portfolio because they’re so easy to create and can be made for virtually anything! And it links to related articles I’ve written on my blog.

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All Things Admin

AUGUST 3, 2022

It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. I can set it up to mirror my print procedures binder, so I don’t waste any time hunting for something. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook.

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All Things Admin

MAY 5, 2021

If you don’t implement it then it’s just a document taking up space on your hard drive. You can also add the Microsoft Office suite of apps (Word, Excel, and OneNote, in particular) or the Google Suite apps to your smart phone and tablet, so your career plan files are easily accessible no matter where you are. Keep It Visible.

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All Things Admin

JANUARY 24, 2022

As a virtual assistant, I was managing up to 10 different email accounts for various projects, and I wasn’t keeping up. Then COVID hit, and I just gave up on email entirely. Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files.

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Calendars Microsoft Outlook Email Filing 98

All Things Admin

FEBRUARY 27, 2024

The process for ordering office supplies and setting up the conference room for meetings was different. This method serves a dual purpose: it ensures that your procedures are up-to-date and allows the new employee to reinforce their learning through the act of documentation. showcasing how each tool facilitates team collaboration.

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All Things Admin

FEBRUARY 20, 2024

Whether it’s scribbled notes or complex digital files, the importance of procedures documentation cannot be overstated. Here are some of my favorite tools for advanced procedures documentation: Microsoft Office Suite /OneDrive : For real-time collaboration, document creation, video and audio recording, and file storage.

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All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Setup your own file-on-the-go station for quick and easy organizing. Create workspace zones.

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Filing Mentoring Administrative Professionals 2021 52

All Things Admin

JUNE 15, 2023

This may be helpful if I don’t have a lot of work samples and want to add multiple files to my social portfolio on LinkedIn or my digital portfolio site. stands for: P – Project or problem A – Action R – Result If you’d like more information on how to bring your work samples up to P.A.R., this post can help !

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Travel Administrative Professionals Mentoring PDF 52

All Things Admin

MARCH 9, 2022

I keep specific actions on a sticky note for each file to help me get right into the flow of work. I pull up a YouTube station and let it play until my task is finished. Can you follow up that request with a quick email so it doesn’t slip my mind?” © 2022 Julie Perrine International, LLC. Playing classical music.

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All Things Admin

OCTOBER 26, 2023

People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. The world was chaotic and our working environments mirrored that. They rediscovered the value of professionalism.

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

AUGUST 17, 2022

With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Note: You may need to move it up from the bottom of your tag list in order to see it once you’ve imported it. © 2022 Julie Perrine International, LLC. Business Development – Navy Blue. Company Projects – Green. Sections/Tabs.

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All Things Admin

JANUARY 26, 2023

Create a page in OneNote or insert a file from Word that you want to use as your standard template for various needs throughout the notebook. This will show up under “My Templates” for ongoing use in your notebook. NOTE: If you are sharing the notebook, the template will only show up under My Templates for you.

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All Things Admin

JANUARY 11, 2023

What if I told you that your preferences for managing time and space are just as ingrained in your personality as whether or not you’re up for going to a dinner party? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. © 2023 Julie Perrine International, LLC. The Bottom Line.

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Mentoring Filing Administrative Professionals 2006 52

All Things Admin

FEBRUARY 8, 2024

When you look at this as a one-time project, you set yourselves up for failure. Here are a few ways to do this: Download our free procedures development template , run 30 double-sided copies, three-hole punch the pages, and put them in a bright colored file folder within arm’s reach of where you sit.

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Office Dynamics

JANUARY 26, 2016

Start with creating a system that is quick and easy to implement and work your way up to the more complex areas that need restructuring. And keep it up until there are systems in place for all the items on the list. Include details on how to properly file items in your filing cabinet or the shared office drive.

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All Things Admin

OCTOBER 20, 2021

You need a password to boot up your work computer, log in to your network, access your office intranet, open your project management software, and access your cloud server. Your files are probably password protected. Even if you’ve visited a site without incident a thousand times before, never ignore security warnings or pop-ups.

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Office Dynamics

APRIL 20, 2016

Start with creating a system that is quick and easy to implement and work your way up to the more complex areas that need restructuring. And keep it up until there are systems in place for all the items on the list. Include details on how to properly file items in your filing cabinet or the shared office drive.

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Success

JANUARY 22, 2023

Or how, according to a 2020 study published by AnitaB.org, women make up just under 29% of the tech workforce. Once you bring new talent in the door, you can’t let up. When you’re trying to lay out the welcome mat, so many things can trip you up. minority-owned businesses make up “approximately 18.7% (1.1 million) of U.S.

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Office Dynamics

OCTOBER 10, 2014

Meanwhile, the Office Dynamics team including Joan Burge and the conference’s featured expert presenters like Julie Perrine, Chrissy Scivique and Lucy Brazier flowed through the space, helping connect people with industry peers and mentors, sharing stories and smiles.

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The Office Professionals Place

NOVEMBER 25, 2009

My advice is to grab a member and become a mentor or get mentored! The other alternative to the internet is - pick up a book! Log Files As with most other websites, we collect and use the data contained in log files. Do you need someone to talk to during the day when you are stressed? Tap into each others brains.

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Who's the Real Boss?

MARCH 11, 2019

But how many times have you found yourself disregarding the advice or suggestions made by another EA/PA colleague, and only because they’re a lot younger than you are and they couldn’t possibly be giving valid advice or making sound suggestions without enough experience in the field to back it up?

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Musings of a High-Level Executive Assistant

MAY 24, 2013

So just wanted to say hello to all my international readers too! :) This is her question: “ I am located internationally and I've been reading your articles. 2- What should I do in the first day (How should I set up my desk? Be a student and view them as your mentors/teachers. Should I bring my boss some coffee?

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Stephanie LH Calahan

AUGUST 16, 2010

I talked to over 40 of my international colleagues and asked them for their one favorite tip on setting and managing priorities. They came up with some great ideas. One of my on-line mentors is Alex Mandossian and one thing I admire about him is the massive volume of work he can pump out. His secret?

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Stephanie LH Calahan

DECEMBER 10, 2010

Once I feel I've captured every idea on a note, I find a stretch of wall and stick each idea up. "Heads Up. Create email folders same as you would for word doc and paper files. I write down one task or to-do on a Post-It, and put it up on a wall. It is so easy to get caught up in the spin of the world.

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Musings of a High-Level Executive Assistant

APRIL 4, 2013

I opened the phone book and signed up with every single one in town. No hello, no trying to chat them up, or loiter to see if any celebrities were there. If the fit isn’t close enough, they toss or file your resume. Just being in their presence means being informally mentored by osmosis. And once you’re in, you’re in.

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