All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. And we have to keep our executives organized, too. With so much to keep in order, it’s easy to neglect one vitally important area that requires a great deal of organization: our careers.

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Office Organization Success

FEBRUARY 26, 2010

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. Physical: Create a Client Contact Sheet.

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Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Smead sent me a couple of samples of their Travel Organizer a few weeks ago and I have been using them so I could give you the scoop.    Each organizer has 4 sections. 

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Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

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Productivity Bits

AUGUST 25, 2011

I n the age of smart phones and apps, having information at your fingertips is simple. Smartphones can even help increase productivity through work and person life by offering Android apps that function solely to help you become more organized. You can upload the PDF to other productivity apps in your phone as well.

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Office Organization Success

DECEMBER 15, 2012

Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. But first, a word of caution ….

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Office Dynamics

JUNE 25, 2013

Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? It can impact your career,” says Liz Davenport, a professional organizer. When we are not organized, It takes longer to find the item we need. Love the “round file!”

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Success

OCTOBER 16, 2023

The ECHO program is part of Core One , a consultancy that works with government and military organizations to create productive, mission-ready cultures. So during this time, what we’re good at mentally is alertness, vigilance, attention to detail and information review,” Loney says. Brittany Loney, Ph.D., From 3-10 p.m.

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Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? What about the confidentiality of your business information? If it’s answering the phone, you should have a script. Some tasks are easy to do but also easy to hand off.

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Office Dynamics

JUNE 18, 2012

Summer is a great time to do a little clean up around the office and organize your work space. It is the perfect time for you to get organized before the craziness of business sets in this fall. Studies show that workers spend up to 30 minutes a day organizing their work areas. How to get organized. Love the round file!

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You?

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Productivity Bits

NOVEMBER 16, 2010

Decreased organization in the office area has been shown to largely limit productivity. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #1: Don’t Print Too Much. Tip #3: Never Lose Sight of Your System.

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Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. The onboarding process needs to be both thorough and flexible, catering to the unique needs and learning styles of each new hire while ensuring they receive all the necessary information to succeed. Think back to the last time you started a new job.

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Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? If someone else needs to access information, they can just click the "Read-Only" button.

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Success

APRIL 12, 2022

Slack also supports video calls with screen share features and integrations with outside organizations via a tool called Slack Connect. Ryver has set out to eliminate the need for disparate emails, phone calls, video calls and project management tools by putting it all together in one simple interface. per user per month. per month.

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Office Dynamics

NOVEMBER 16, 2009

Turning To Do To Done – Information Overwhelm. Are you afraid to file something because you will forget where you put it? Most likely no one every taught you how to manage the overwhelming amount of information that you receive on a daily basis. Did you know that you receive over 190 pieces of information each day?

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Office Dynamics

NOVEMBER 16, 2009

Turning To Do To Done – Information Overwhelm. Are you afraid to file something because you will forget where you put it? Most likely no one every taught you how to manage the overwhelming amount of information that you receive on a daily basis. Did you know that you receive over 190 pieces of information each day?

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Stephanie LH Calahan

JANUARY 24, 2010

Productive & Organized Home Contribute to P&O! It Could Be Gone Faster Thank You Think - Ours Almost Was » The Great Organizing Giveaway is Here! The new year is a great time to think of ways that you can improve your life -- Getting Organized always lands in the top 10 lists of New Year Resolutions. 

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Clutter Coach

DECEMBER 15, 2017

Expense reports or any kind of form or report that requires you to gather information you have and compile it, just filling in the little blanks and sending it off. Do some filing. Get that pile off your desk and into the file drawer. Again, it works best with a good filing system. Nice and mindless. Out they go.

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All Things Admin

MARCH 9, 2022

ADHD can be tough for anyone to handle, but for an administrative professional, where things like attention to detail, time management, and organization are literally in the job description, it can mean disaster. . Over the past two years, I’ve seen more and more information published about people receiving an ADHD diagnosis as an adult.

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Stephanie LH Calahan

JANUARY 6, 2010

Productive & Organized Home Contribute to P&O! You cannot begin to market your business if you can't find the information you need, don't know who you are marketing to, and don't know where you are in your business. CREATE your paper-based filing system. CREATE your PC filing system. ORGANIZE your Inbox.

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Stephanie LH Calahan

DECEMBER 29, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless? 

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Tips to Go Almost Paperless | Main | Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST » 5 Tips for Productivity, Organizing and Changing Your Life Have you ever had one of those days or weeks where nothing goes as you originally planned?

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BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. That’s especially true if the communications are made via company equipment (laptops, phone systems, etc.). Time tracking and file tracking. File tracking uses and benefits.

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Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

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Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable. 

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Stephanie LH Calahan

JANUARY 4, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « Work From Home Mother - How to Organize Your Life and Home to Succeed | Main | Office Organization - 5 Steps to Setting Up Your Core Systems » Life Coaching Tips to Organize Yourself For Success (Guest Post: Natalie Dee) Nothing succeeds like success.

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Success

JULY 20, 2021

That’s because when we delay organizing our finances, it causes us to delay a lot of other things, too. The recommended emergency fund amount to save for is three to five months of living expenses (think rent, utilities, phone bills, and so forth) in some form of cash. You’re probably wondering how much to save for this purpose.

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Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  " If you are struggling to find time, then you have an even bigger need to get organized! 

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Clutter Coach

NOVEMBER 1, 2018

Spending time on organizing is a great investment because it always gives you a high return, unlike other investments these days. When you go look for it again, you’ll think, “where is that information about ?” Here’s a bonus post triage task: File! File the paper you just sorted. Can you spare half an hour?

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Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.    But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? .  The most effective networkers have a system to manage/organize business cards and their contacts. 

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Laughing all the Way to Work

AUGUST 21, 2007

I cannot stand clutter so to me it is very important to keep myself organized. If my desk has sticky notes all over the place, files here and there and papers, papers, papers, then I begin to feel buried and out of control. I need to be organized so I can think and function better.

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Stephanie LH Calahan

DECEMBER 22, 2010

Productive & Organized Home Contribute to P&O! We May Not Have Heard From You » Personal Productivity & Organizing Link Lineup There is some fantastic content out on the web and I often have clients and readers ask me what I have found.  Archive Network with Steph Is This You?

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