Why I Discourage Phone Calls. Should You?

Tips From T. Marie

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. I certainly see value in a phone (or Skype) call for certain situations.

Phones 162

The Ultimate Beginner’s Guide to File Permissions and Data Security

Dumb Little Man

They’re in our phones, our cars, and even our home appliances. We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. When are file permissions important?

2018 220

5 Things to Help You Ace a Phone Interview

On The Job

They think they'll get some kind of warning that a phone interview will take place, when that's often not the case. Sometimes a hiring manager will just pick up the phone and call. Before you pick up the phone, take a deep breath so that you don't sound winded or rushed.

2015 253

4 Tips for Doing Well in a Surprise Phone Interview

On The Job

I've written before about phone interviews , and my friend Scot Herrick over at Cube Rules recently addressed the issue in a helpful post. I think anyone can do well in a phone interview if they're prepared, but what happens when you get an ambush call?

Phones 235

5 Awesome Productivity Apps for Android Phones

Productivity Bits

I n the age of smart phones and apps, having information at your fingertips is simple. While it may seem a little extravagant and unnecessary, having a barcode scanner in your phone can actually save time and money. With Google Voice , you are assigned a phone number through Google.

Phones 194

5 Tips for Effective Phone Management

Ian's Messy Desk

The post 5 Tips for Effective Phone Management appeared first on Ian's Messy Desk. Make sure you have any documents , files or notes needed for the call. Schedule a time for the phone call if you are having problems making a connection.

Phones 168

5 Ways to Nail a Surprise Phone Interview

On The Job

I think anyone can do well in a phone interview if they're prepared, but what happens when you get an ambush call? into the phone as you step in dog barf (the dog didn't like the cushion so much) and suddenly your career is teetering on the abyss. Children with less than stellar telephone-answering skills should be asked to refrain from answering the phone, unless they can tell from caller i.d. Don't answer the phone when you're in rush hour traffic or eating lunch.

Phones 126

Rules for Filing Alphabetically

Laughing all the Way to Work

I was taught that when you file the general rule is nothing comes before something. But my teacher in highschool always used to say, "When in doubt, look in the phone book". The phone book is filed alphabetically and you can always use that as a reference. Although if you look at the attached PDF 1 you will note that they don't agree with my teacher on the phone book idea. 1 INFORM Records Management News, Alphabetic Filing Rules, p.

2007 100

Stylish Way to Carry File Folders

Clutter Coach

Plus, when you lay it on its side, the file contents are likely to make their ways into other parts of your bag. The simple, hard-sided design features rails for hanging folders and three pockets for pens, phone, Blackberry or calculator. Republished by Blog Post Promoter The post Stylish Way to Carry File Folders appeared first on Clutter Coach. by Of course, you could use a ho-hum briefcase but those are boring.

Filing 100

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

Filing 100

What's the story on your file?

Laughing all the Way to Work

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents. You want to file letters, faxes and e-mails received and sent chronologically. Your file should be neat.

Filing 100

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

Filing 100

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Also, remember to archive these files, just in case you need to go back and check who called when for what reason. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Do you have piles of paper all over your desk? 

2011 195

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.

Fax 100

Choose Your Method of Communication Effectively – Email, Phone, In.

The Office Professionals Place

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced?

2009 130

Miscommunication, Misfiled, and Misplaced = Misrepresentation

The Office Professionals Place

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming.

2010 176

Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

2007 100

Don't Sort Things Unless Absolutely Necessary

Clutter Coach

For instance, If you do not claim bills on your taxes, don’t waste time filing them into separate folders for electricity, phone, garbage, etc. But that will take you less time than filing each one individually every month. As soon as you finish paying bills, file them. When people have a folder for each company, they often put off the filing and stack them somewhere for later, which means they often can’t find them when they need them.

2016 100

3 Systems to Set Up When You Don’t Know Where to Start

Office Organization Success

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files.

2013 184

Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

2008 100

My Top 3 BlackBerry Productivity Tools

Productivity Bits

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. Copyright © 2011 Marlon Ribunal.

2011 191

Be Smart About Using the Telephone

Productive & Organized

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail. 

2009 269

Caffeine-Free Ways to Increase Focus & Attention - Productive.

Productive & Organized

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

2010 271

Simplifying Charging: The iGo Way

Simple Productivity Blog

While I keep chargers at both home and office desks for my iPod and my phone. Travel Charger Needed When we took our last big trip, I brought along my batter power for the iPod, and a wall-to-USB charger with cords for both our phones.

2010 180

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate?

2009 198

There is an App for That -- Productivity Apps for iPhone and.

Productive & Organized

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It seems that every time I give a workshop to business owners there are at least one if not two new companies that are specializing in creating programs for your phone.  What apps do you love to use for your phone?  Productive & Organized Home Contribute to P&O!

2010 165

10 Free Productivity Apps for the iPhone

Ian's Messy Desk

If you pay for the premium service ($45 per year) you can sync your files too. You can take the note in a number of formats ( Drawing, Audio, Text, Photo,… ) You can add criteria ( tags, a color, the geolocation,… ) which simplifies the filing and finding of the notes. I’ve been using an iPhone for about three years now and it’s become an indispensable tool in my productivity toolbox. Here are ten free productivity apps for the iPhone.

2011 117

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual?

2009 163

Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? You can even register your cell phone and your managers cell phone as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Fax 100

What to do when the computer is down?

Laughing all the Way to Work

Here is what I came up with: Catch up on filing Do expense reports Order supplies Prepare courier slips Get on the phone to check voicemail and return calls, make travel arrangements, register for conferences, book boardrooms etc. Tags: professional assistant what to do when the computer is down to-do list Administrative Assistant filing When your programs are not responding and your computer is down, what are you supposed to do?

2008 100

Cubicle Etiquette 101

Professional Assistant Blog

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you work in a cubicle, here are some guidelines to follow for good cubicle etiquette: You see the person you wish to talk to on the phone. If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Top 5 Tips for Hiring New Employees

The Small Business Blog

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Make sure you have a separate phone number that applicants can leave messages on without disrupting your workday. E-Mail me or follow me. Build your own network!

2010 130

The New Kid on the Block: Establishing Good Working Relationships

Laughing all the Way to Work

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day. Acquaint yourself with your boss's files. Files may need to be cleaned up and put in proper order and new file folders made.

2008 100

How to Transfer Music from iTunes to Android

Dumb Little Man

Are you stumped on how to transfer music from your Apple phone to your android phone? Apple iOS and Google’s Android are currently dominating the market for mobile phones. Transfer music files through double twist app- PC method.

2016 253

E-mail Etiquette

Laughing all the Way to Work

To set an email signature file: 1) From the Tools Menu, choose Options 2) Select Mail Format 3) Select Signatures 4) Select New and follow the instructions to add your email signature. Sometimes a better way to communicate would be picking up the phone or meeting someone face to face. Tip for filing emails: If it is necessary to file a hard copy of the email. File emails chronologically by date and time.

2007 100

So you wanna be a Virtual Assistant (VA)?

ProAssisting Blog

Thankfully Sydni Craig-Hart, founder of EAtoVA.com —a VA coaching service—, was more than willing to get on the phone with us and answer our questions. Home Blog About Us Who we are About the Program Program Specifics Execs, HR Depts.

2010 816

Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?