Dumb Little Man

NOVEMBER 28, 2018

They’re in our phones, our cars, and even our home appliances. We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. Whether files are stored locally on your device or you’ve moved them to the cloud, carefully managing file permissions is one of the most fundamental ways you can protect your information. When are file permissions important?

2018 182

2018 Filing Dropbox Collaborate 182

Tips From T. Marie

JANUARY 22, 2013

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. It’s not that I don’t communicate by phone, in fact I do coaching calls, client consultations and more via phone. I certainly see value in a phone (or Skype) call for certain situations. Don’t mistake me saying that I discourage phone calls for discouraging contact.

Phones 117

Phones 2013 Social Media Calendars 117

Ian's Messy Desk

FEBRUARY 21, 2014

The post 5 Tips for Effective Phone Management appeared first on Ian's Messy Desk. Make sure you have any documents , files or notes needed for the call. Schedule a time for the phone call if you are having problems making a connection. You just finished reading 5 Tips for Effective Phone Management ! Recommended: Evernote Essentials The post 5 Tips for Effective Phone Management appeared first on Ian's Messy Desk.

Phones 146

Phones 2014 Management Filing 146

Productivity Bits

AUGUST 25, 2011

I n the age of smart phones and apps, having information at your fingertips is simple. While it may seem a little extravagant and unnecessary, having a barcode scanner in your phone can actually save time and money. With Document Scanner , your smart phone can scan the paper and convert it to a PDF file, making it easy to send as an attachment in email or save to a file and stop worrying about losing the hard copy. Copyright © 2011 Marlon Ribunal.

Phones 149

Phones 2011 Google Docs PDF 149

Clutter Coach

JANUARY 11, 2016

Plus, when you lay it on its side, the file contents are likely to make their ways into other parts of your bag. The simple, hard-sided design features rails for hanging folders and three pockets for pens, phone, Blackberry or calculator. Republished by Blog Post Promoter The post Stylish Way to Carry File Folders appeared first on Clutter Coach. by Of course, you could use a ho-hum briefcase but those are boring.

Filing 100

Filing 2016 Home Office Promotion 100

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

Filing 100

Filing 2008 Google Docs 2007 100

Simple Productivity Blog

JULY 22, 2011

Have you ever saved a file on your hard drive only to discover it isn’t where you thought it was? Or saved a file as the wrong type? Recently, I realized that all the new music my husband had ripped for his phone hadn’t made it into the backup directory. In Windows 7 open the start menu and type CMD in the “search programs and files&# menu. DIR {partial file name}*.{extension}* In my case, I was looking for WMA files, so the command would be.

Filing 145

Filing 2011 Twitter Facebook 145

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

Filing 2010 2007 PDF 109

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

Filing 2010 2007 PDF 109

Laughing all the Way to Work

OCTOBER 3, 2007

I was taught that when you file the general rule is nothing comes before something. But my teacher in highschool always used to say, "When in doubt, look in the phone book". The phone book is filed alphabetically and you can always use that as a reference. Although if you look at the attached PDF 1 you will note that they don't agree with my teacher on the phone book idea. 1 INFORM Records Management News, Alphabetic Filing Rules, p.

2007 100

2007 Filing PDF Phones 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

2007 Filing 2008 Cubicle 109

Laughing all the Way to Work

APRIL 15, 2008

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents. You want to file letters, faxes and e-mails received and sent chronologically. Your file should be neat.

Filing 100

Filing 2008 Staples Fax 100

Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Also, remember to archive these files, just in case you need to go back and check who called when for what reason. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Phones 2007 Cubicle 100

Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Filing 2007 Cubicle 100

Productive & Organized

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

2009 Filing Calendars Agenda 120

45 Things

MAY 10, 2011

I've written before about phone interviews , and my friend Scot Herrick over at Cube Rules recently addressed the issue in a helpful post. I think anyone can do well in a phone interview if they're prepared, but what happens when you get an ambush call? into the phone as you step in dog barf (the dog didn't like the cushion so much) and suddenly your career is teetering on the abyss. Have copies of your resume and talking points near the phone.

Phones 72

Phones Interviewing 2011 Filing 72

45 Things

JUNE 9, 2015

They think they'll get some kind of warning that a phone interview will take place, when that's often not the case. Sometimes a hiring manager will just pick up the phone and call. While it's tempting to pick up the phone immediately when you see on caller ID that it's a hiring manager, it's better to get to a quiet space -- or wake up -- before you attempt a serious conversation. Before you pick up the phone, take a deep breath so that you don't sound winded or rushed.

2015 77

2015 Phones Interviewing Resume 77

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.

Fax 100

Fax 2008 International Phones 100

Productive & Organized

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging.   You can choose to label directly on the organizer, or label file folders that will slip into the slots of the organizer. Use any remaining spots to hold project files or quick reference information. 

2011 150

2011 Filing Calendars Phones 150

45 Things

MAY 24, 2017

I think anyone can do well in a phone interview if they're prepared, but what happens when you get an ambush call? into the phone as you step in dog barf (the dog didn't like the cushion so much) and suddenly your career is teetering on the abyss. Children with less than stellar telephone-answering skills should be asked to refrain from answering the phone, unless they can tell from caller i.d. Don't answer the phone when you're in rush hour traffic or eating lunch.

2017 50

2017 Phones Interviewing 2011 50

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game? This may be a case when you pick up the phone and discuss the issue. It’s so easy to use and just as fast yet we don’t pick up the phone.

2009 100

2009 Phones Email IAAP 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. How many piles of paper do you have on your desk that needs to be filed away? • Paper Documents Use the color coded system for filing (ie.

2010 135

2010 IAAP Filing Finance 135

Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

2007 100

2007 2008 Filing Microsoft Excel 100

Clutter Coach

JANUARY 8, 2016

For instance, If you do not claim bills on your taxes, don’t waste time filing them into separate folders for electricity, phone, garbage, etc. But that will take you less time than filing each one individually every month. As soon as you finish paying bills, file them. When people have a folder for each company, they often put off the filing and stack them somewhere for later, which means they often can’t find them when they need them.

2016 100

2016 Filing Promotion Phones 100

Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

2008 100

2008 PDF Filing Microsoft Excel 100

Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office.

2013 141

2013 UPS Filing Social Media 141

Productivity Bits

FEBRUARY 10, 2011

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. The performance of the phone and its battery capacity are excellent. The phone’s 512MB RAM is sufficient enough for the phone to operate smoothly. What tools do you have on your phone and how do you use them?

2011 147

2011 Phones Calendars Filing 147

Productive & Organized

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.  Productive & Organized Home Contribute to P&O!

2009 207

2009 Phones Fax Networking 207

Productive & Organized

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.  "  That was one of the first things she said to me on the phone.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

2010 209

2010 Phones Medical Filing 209

Ian's Messy Desk

MARCH 9, 2011

If you pay for the premium service ($45 per year) you can sync your files too. You can take the note in a number of formats ( Drawing, Audio, Text, Photo,… ) You can add criteria ( tags, a color, the geolocation,… ) which simplifies the filing and finding of the notes. I’ve been using an iPhone for about three years now and it’s become an indispensable tool in my productivity toolbox. Here are ten free productivity apps for the iPhone.

2011 131

2011 Credit Card Phones Calendars 131

Productive & Organized

OCTOBER 13, 2010

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It seems that every time I give a workshop to business owners there are at least one if not two new companies that are specializing in creating programs for your phone.  What apps do you love to use for your phone?  Productive & Organized Home Contribute to P&O!

2010 165

2010 Phones Fax Networking 165

Simple Productivity Blog

JUNE 23, 2010

While I keep chargers at both home and office desks for my iPod and my phone. Travel Charger Needed When we took our last big trip, I brought along my batter power for the iPod, and a wall-to-USB charger with cords for both our phones. I keep the splitter in the car with the iPod tip and my phone tip connected, and I charge as I am driving around.

2010 138

2010 Phones 2005 Travel 138

Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2009 152

2009 2008 2007 Gossip 152

Professional Assistant Blog

SEPTEMBER 30, 2008

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? You can even register your cell phone and your managers cell phone as well. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Fax 100

Fax 2008 2007 Cubicle 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you work in a cubicle, here are some guidelines to follow for good cubicle etiquette: You see the person you wish to talk to on the phone. If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 178

Cubicle 2007 Etiquette 2008 178

Dumb Little Man

NOVEMBER 4, 2020

Do you have a system to organize your files in folders? Yes, no one wants to spend that much time moving files and inventing an organization system but when you finish, we believe that you will find everything in its place and that will help you to have all your thoughts in order as well.

2020 254

2020 UPS Filing Basecamp 254

Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2009 125

2009 2008 2007 Cubicle 125

Dumb Little Man

DECEMBER 8, 2016

Are you stumped on how to transfer music from your Apple phone to your android phone? Apple iOS and Google’s Android are currently dominating the market for mobile phones. If you follow the guide given here in step by step manner, then you can successfully transfer all kind of music files from iPhone to Android devices. If you follow the guide given here in step by step manner, then you can successfully transfer all kinds of music files from iPhone to Android devices.

2016 202

2016 Filing Phones Google 202

Laughing all the Way to Work

MARCH 17, 2008

Here is what I came up with: Catch up on filing Do expense reports Order supplies Prepare courier slips Get on the phone to check voicemail and return calls, make travel arrangements, register for conferences, book boardrooms etc. Tags: professional assistant what to do when the computer is down to-do list Administrative Assistant filing When your programs are not responding and your computer is down, what are you supposed to do?

2008 100

2008 Expenses Travel Phones 100

Tips From T. Marie

NOVEMBER 20, 2019

Smart phones have made taking these needed photos easy, however often the size of these photos is well beyond what is needed. Using images with a large file size can slow down your website dramatically. It’s also a pretty simple process as you can see in the tutorial below: On your smart phone: If you want to be able to post reduced-sized photos directly from your phone, you’ll need an app for that. Business today is image driven.

2019 140

2019 Social Media Phones Filing 140

Laughing all the Way to Work

APRIL 2, 2008

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day. Acquaint yourself with your boss's files. Files may need to be cleaned up and put in proper order and new file folders made.

2008 100

2008 Interviewing Fax Confidence 100

Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Microsoft Word 100

Microsoft Word 2008 2009 2007 100