Thinking of Filing Business Cards Away Forever? Think Twice Before Making This Decision.

Small Business CEO

Business cards. Perhaps the biggest question professionals are asking is do business cards still matter? In a world where we are becoming more and more connected with our electronic devices, the personal touch of a business card is tremendously important and can make the difference between a strong first impression and a weak first impression. Here is why a business card is more important then ever in our digital world.

Business Card Window Envelopes

Professional Assistant Blog

Home About Me Advertise Business Card Window Envelopes By The Professional Assistant on Tuesday, October 23, 2007 Filed Under: Networking , Productivity H eres an interesting envelope that I found on this website. Here are some of the benefits for it: You can place your own customized business cards in the clear window part to use as a mailer. You can promote your business cards through this way as well.

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Productive Networking: 22 Ideas to Organize Business Cards for Effective Followup

Productive & Organized

" That is what a recent client told me when I opened a drawer in her office and found it filled with business cards. The cards had been collected over a year or so of miscellaneous networking events and trade shows.    She'd had good intentions of making connections after the events, but the cards never made it farther than her desk drawer.    Over time, she had forgotten who many of the people were or even why she had kept the card.

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

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How to Use Evernote: 22 Ways

Ian's Messy Desk

Idea File – Ideas strike at random times, in the oddest places. Save recognized file formats to that folder and Evernote will upload to your account. Store Business Cards - Instead of collecting a pile of business cards that you’ll lose, photograph or scan them send the images to Evernote. Evernote recognizes text on the card, so you can search for names such as “Staples” or “Henry” when that’s all you can remember about the person.

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Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

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Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

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Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

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Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

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Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Eight Ways to Eliminate Paper and Clutter in Your Office

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help.

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Spring Clean Your Business

Step It Up VA Coaching

Time to make a clean sweep of your office, your business systems, and even your mind! You likely know by now what isn’t working – your files are a mess, the furniture arrangement is awkward, you can’t see your surfaces any more, and you either don’t quite know where to put things, or where to find things… Make the spring season the time for a fresh start and uncover the office you’ve been longing for. Clean out your file cabinet.

2011 148

10 Apps for Administrative Productivity and Organization

Office Dynamics

This smart app even “learns” your schedule and adapts to your busy and available times. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed! Business Card Scanning Apps: Anyone who’s ever attended a conference or networking event knows just how quickly all those business cards stack up.

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Business Logo Creation with DesignEvo

Tips From T. Marie

Because I tend to create my own graphics, I hadn’t explored online options for creating a business logo until DesignEvo reached out to me and asked if I’d be interested in taking it for a test run. A business logo can be a vital component in branding your business. Business Logo Made Easy. The templates are categorized, so it is easier to find a design that fits your type of business. It should work just fine for website or business card use.

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Make the Most of Your Business Downtime This Summer

Step It Up VA Coaching

It is not uncommon for the summer season to be a slow period for many Virtual Assistants and business owners. Using this time efficiently can help things to run more smoothly during busy times , and can even allow for an increase in sales and service requests just by spending this time more effectively. Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up.

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Make the Most of Your Business Downtime This Summer

Step It Up VA Coaching

It is not uncommon for the summer season to be a slow period for many Virtual Assistants and business owners. Using this time efficiently can help things to run more smoothly during busy times , and can even allow for an increase in sales and service requests just by spending this time more effectively. Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up.

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Getting buy in from the boss

Practically Perfect PA

“Succeeding in business is all about making connections. Business is all about personal contact. Like everything in business, it’s about negotiation for both funds and time. Getting buy-in IS ACHIEVABLE and I managed to successfully get the following approved: Business Cards. Business Cards: I was the first PA within my last company of 30+ Assistants to request Business Cards.

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Podcast 105: Desk triage

Clutter Coach

A card table is great, but the floor will work too. Here’s a bonus post triage task: File! File the paper you just sorted. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Note: you’ll probably have a stack of keepers that you want to read; those don’t get filed, but they need to go somewhere where you’ll see them and read them. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ?

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Hacks: Easy And Fast iPod Stands

Simple Productivity Blog

Solution 2: The Business Card Stand I didn’t use a business card for this one – I used the rather sturdier Employee Assistance Program card that was handed out. Simple business card iPhone / iPod stand I like this stand because it folds so flat, and the viewing angles are great.

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Make the Most of Your Business Downtime This Summer

Step It Up VA Coaching

It is not uncommon for the summer season to be a slow period for many Virtual Assistants and business owners. Using this time efficiently can help things to run more smoothly during busy times, and can even allow for an increase in sales and service requests just by spending this time more effectively. Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up.

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Turning your Offline Mayhem into a Digital Haven

Simple Productivity Blog

You will want to go through all of your major files and categorize each of them in one of three categories. In the following steps, we’ll be converting the physical files to digital format. The two most notable types of applications are business card to contact storage (such as SnapDat or MyCard), and image to PDF converters (such as ScanR). Step Five: Transfer the Files. When possible, create folders and labels to accompany your files.

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30 Minutes to Less Clutter

Clutter Coach

A card table is great, but the floor will work too. If your file cabinet is a disaster area, consider getting a temporary file box to use until you can revamp it. Note: you’ll probably have a stack of keepers that you want to read; those don’t get filed, but they need to go somewhere where you’ll see them and read them. To do for stack of marketing letters: address envelopes, stuff them (including business cards), stamp and take to mailbox.

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Elevate Your Elevator Speech

The Office Professionals Place

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. Here is my business card. We recently were awarded Business of the Year by Businessweek. Try to exchange business cards so that you can follow-up with the person you met at a later date. Log Files As with most other websites, we collect and use the data contained in log files.

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Communication Productivity Tip: Don't Make People Search for You.

Productive & Organized

  Here are some of my samples to give you an idea of what I'm referring to (click on each icon to see a larger image -- Cinch, Facebook, LinkedIN top, LinkedIN bottom and Twitter):   Bottom line: Make sure that all of your online profiles are complete   Consider Taking Your Communication Productivity to the Next Level If you want to take it a step further and really make it easy, create an online business card and then put that url on your physical business card

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Be An Unforgettable Speaker – Organization Techniques That Make You Easy to Work With

Productive & Organized

  Unless you have business processes in place, you may find your business growing "out of control." " How well you balance everything that needs to get done determines how fast your business can grow.   What can you put in place in your business to make sure that the event coordinator has a fantastic time working with you?   Any time you work with an event coordinator understand that they are likely VERY busy & maybe unorganized. 

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Working with an old school Executive

Practically Perfect PA

A handful of assistants still had to manage paper diaries, print off and file emails along with every other bit of paper that passed by their Exec’s desk, type up hand written notes and take dictation. I had one Executive that had a bunch of the old style Rolodex business card holders dotted around his office. When I told him that I could put an app on his new iPhone that scanned the business card directly into his Outlook contacts he was over the moon.

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10 Apps for the Entrepreneur 2011

Eco-Office Gals

An entrepreneur is constantly on the go and needs applications on their iPhone that not only keeps up with a busy schedule, but which also helps their business in some way. Fortunately, the iPhone apps cover almost any business need an entrepreneur might want handy. The software allows you to speak into the phone and then it writes the words into a text file of some type. It helps keep the business going.

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Assistant Recommended Apps for Productivity

Office Dynamics

With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. If you’re like me you have worked with a person who needs a little extra help wrangling their receipts after every business trip they take. LinkedIn Card Munch. I network a lot and I always come back to the office with a ton of business cards. Card Munch allows the user to convert business cards into contacts on LinkedIn. Life is moving fast!

2014 159

Administrative/Clerical: 5 Ways to Make Your Workspace an Oasis

Office Dynamics

Workplace organization helps ease the burden of a busy day. Optimize your desk with organizers that store letterhead, a stapler, business cards, and other common office tools for easy access. File papers immediately instead of letting them linger, and assign each item on your desk to a designated spot. Extra cushions for your chair and a therapeutic eye pillow may help ease the strain of long hours answering phones, organizing files, and staring at computer screens.

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Great Apps for Assistants

Practically Perfect PA

You can upload an excel file with your guests names and check them in via your phone or iPad. By taking a photo of someone’s business card the app allows you to immediately transfer their contact details to your phone or tablet. Apps Technology admin administrators apps blogging Education and Training Executive Assistant LinkedIn PA Personal Assistant Productivity social networking Travel Twitter VA Industry VA networking Virtual Assistant virtual assistant business

2012 191

5 Ways to Shine at a Job Fair

45 Things

But before you put on the business suit, here are a few things to remember before attending a job fair: · Do your homework. Once you’ve researched the employers, keep your information in files to be reviewed before each conversation. Eat or drink away from the recruiter tables – keep at least one hand free to shake hands and accept business cards. During the height of the Great Recession, job fairs were a mob scene.

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Productive Communication & Marketing : How to Manage All of Those Links! Interview with @ItsMyURLs CEO @hustle247

Productive & Organized

Now, take a look at your business card, brochures or other social media profiles.    The other day I was in a meeting and saw a card that had the back covered with 2 different QR codes and the front had a few different urls. When I asked about it, he said that he would have put more if he had had room on the card.    Smart businesses are going to where their customers and prospects spend time. 

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Great Apps for Assistants

Practically Perfect PA

You can upload an excel file with your guests names and check them in via your phone or iPad. By taking a photo of someone’s business card the app allows you to immediately transfer their contact details to your phone or tablet. Apps Technology admin administrators apps blogging Education and Training Executive Assistant LinkedIn PA Personal Assistant Productivity social networking Travel Twitter VA Industry VA networking Virtual Assistant virtual assistant business

2012 182

In Case Of Emergency…Trust Your Procedure

Productive & Organized

Last week I shared 16 Things Business Owners Would Do Differently.   Today, one of my contributors, Kariné Macri, expands on the things she has done to make sure procedures are in place for her business.  There is nothing like peace of mind, especially when you have a business that serves as an ambassador to your profession. If you don’t have one and are considering going into business for yourself you can get sorted out rather quickly and simply from the IRS.

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How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. You can also write a short note and attach any other files that you need to, to advise your meeting attendees of the changes. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 122

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Need to Change Excel Details from Vertical to Horizontal or Vice Versa?

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