Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

2007 100

Why You Need to Put Your Desk on Cinder Blocks

On The Job

I called him and then filed this story for Gannett/USAToday: When Jeff Gothelf heard that standing while working at your computer had health benefits, he says he went to the nearest Home Depot to buy 14 cinder blocks.

2011 193

8 Time-Saving Tips

Ian's Messy Desk

Find urgent computer files faster by starting file names with numbers. That ensures that they will be at the top of your list of files. Instead of jumping up every time you have work to deliver, stow it in an expandable file with slots organized by department.

2010 251

7 Tips for Decluttering Your Desk

Ian's Messy Desk

If your desk harbours mounds of papers, books, files and personal accessories, you may be adding unnecessary stress to your day. Set up a good filing system. Colour–coded files are especially helpful — they show you at a glance where something should go.

2010 130

15 Benefits to Outsource Document Management

Dumb Little Man

In other cases, it is used on images of paper-based information captured through the use of a document scanner, as well as other file types. This is extremely convenient at times when you have piles of documents and you have to look for a specific file immediately.

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Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

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Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

3 tips for a stress-free connected workplace

Ian's Messy Desk

File away completed projects, and do an assessment of what you really need to keep. Think ergonomics – you should have a desk chair that is adjustable and provides proper back support. The post 3 tips for a stress-free connected workplace appeared first on Ian's Messy Desk. (NC)

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8 Ways To Set Up An Awesome Home Office

Dumb Little Man

Filing cabinets. Check out ergonomic manager or executive chairs while you’re at it. For many freelancers, it’s the first time they’ll have to keep track of their work in such a way and probably the first time they’ve ever filed an invoice.

How to exorcise your demons of disorganization

Ian's Messy Desk

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

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Administrative/Clerical: Switching to a Tablet for Work

Office Dynamics

These allow you to put the tablet at eye level, eliminating neck strain and allowing for a more ergonomic workspace. While it''s true that tablets have much less hard drive space to work with, you can still move important files from your primary work computer to the tablet.

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Manage Your Paper With a RAFT

Ian's Messy Desk

Files can be kept in open piles on a desk or in folders, according to your style. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again.

2010 152

Tips on Staying Focused and Disciplined When Working From Home

Office Dynamics

Experts suggest using natural light, ergonomic principles and personal flair so your home office becomes a place where you enjoy to work. Remember to back up all important files , especially when using public Wi-Fi, to make sure you don’t lose anything.

2016 202

10 Tips to Help Keep Your Desk Clean

Ian's Messy Desk

Schedule filing time at least once per week. Add dated or calendar items to a tickler file system or a diary as soon as they arrive. anything you need reminded of on some future date goes into your tickler file. This is not the same as a tickler file.

2010 246

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

2010 141

Does Your Office Design Affect Your Productivity?

Productivity Bits

Consider utilizing ergonomic office furniture. Servers, printers, fax machines, and filing cabinets all have their proper place. If you’re reexamining your current office space, you’ve probably got some ideas about how you want things to flow. You might have what you believe to be the perfect design plan all laid out, but in reality, you could be sacrificing functionality for looks.

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Turn Your Home Office Into A Productivity Zone

Dumb Little Man

Ergonomics. Stash files under the desktop and away from your feet. Sure, having an office at home sounds practical on the surface. If you can telecommute, that’s less time in the car, more time to devote to your work and more time with your family.

5 Ways to Free Up Room on Your Brain's Hard Drive

Ian's Messy Desk

Delete unnecessary files: With a computer, you can free up space by sending unnecessary files to the trash. How about all those “junk files” on your mental hard drive? Download: Many “must keep” files that don’t need to reside on your hard drive can be downloaded onto a disk.

2010 171

5 Rules For An Efficient Home Office

Productivity Bits

Take some time comparing ergonomic office chairs in a well stocked specialty store. Just because a chair claims to be ergonomic, doesn’t mean it’s right for you. Invest in a good quality file cabinet—and use it. Copyright © 2011 Productivity Bits. Visit the original article at [link]. Guest Post.

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate?

2009 198

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain?

Organizing Your Work Space

Office Dynamics

If I were to open your desk drawers and file cabinets, would they be neat, organized, and color-coded? Hard copy files? The inside of your cabinets, drawers, and files are as important as the top of your desk and credenza. Resources: SMEAD Ergonomics™; www.onlineorganizing.com.

2010 141

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people.

2007 158

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel.

2010 158

Organizing Your Work Space

Office Dynamics

If I were to open your desk drawers and file cabinets, would they be neat, organized, and color-coded? Hard copy files? The inside of your cabinets, drawers, and files are as important as the top of your desk and credenza. Resources: SMEAD Ergonomics™; www.onlineorganizing.com.

2010 130

HanDBase Now Available for the iPad

Ian's Messy Desk

This feature lets users load and save HanDBase files to and from their desktops and import/export CSV files for transfer from/to other desktop applications. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

2010 130

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual?

2009 163

Hands Hurt From Typing?

Professional Assistant Blog

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Hands Hurt From Typing? Using the mouse too often? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury.

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2 Measures of effective productivity systems…

Ian's Messy Desk

Not only did she remember the name of the antibiotic from four years previous, within 45 seconds she had pulled a copy of the prescription from her files. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

2010 130

Benefits of the Group Decision-Making Process

Ian's Messy Desk

Related articles by Zemanta Leading From Below (slideshare.net) Stealth Meeting Facilitation from the Rank-and-File (blogs.hbr.org) Could Your Organization Be Bipartisan? Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

2010 130

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 118

Taking Vacation and Needing a Replacement

Laughing all the Way to Work

Now This is a Chair with my Name on it My chair at work is ergonomic and suitable for sitting in front of a computer all day, but I'd much rather be sitting here with my laptop writing a book.

2008 130

7 Tips for Organizing Your Home-Based Business

Productive & Organized

  Consider proper storage needs as well as ergonomic needs.  Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « Mon. Motivation - What Direction are You Moving? Main | So, How Are Your Resolutions Going?

2010 253

Co-Workers Annoying You?

Professional Assistant Blog

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Co-Workers Annoying You? Do you wish you could take a fog horn and toot it around, just so that they would quiet down? I also work in an environment where it gets a little too loud at times.

2007 122

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Windows 7: Will It Be Like XP or Vista? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly. I am truly hoping that this new platform will be much smoother than Windows Vista.

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Cover Your Tracks: E-mail Archiving

Professional Assistant Blog

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

6 Easy Steps to a Better Work-Life Balance

Professional Assistant Blog

Home About Me Advertise 6 Easy Steps to a Better Work-Life Balance By The Professional Assistant on Monday, February 18, 2008 Filed Under: Ergonomics , Organize , Prioritize , Productivity D o you find that you are working way too much ? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 116

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. This will enable you to create a PDF-like file where no one can manipulate information. Home About Me Advertise Need To Create a PDF?

2008 118