The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. Let’s say you’re receiving PDFs from a client or a collaborator or you want to re-use a photo from a previous PDF that you’ve made — what do you do? Your best move is to take a screenshot, crop it down and save the result as a JPG file. Simply hit “Edit” after opening the document in Acrobat and modify the file as needed. See Also: How to Merge PDF Files.

PDF 148

5 Fast and Easy Ways to Create a PDF File

Productive & Organized

  Creating a PDF file (one that can be read easily regardless of the computer it is being opened on) used to be cumbersome. You either needed to purchase expensive software or have a graphics person create the file for you. The other day my client asked me how to create a PDF file. So, I went to my trusty resources and asked: " Quick tool question: What do you use to create PDF files? "

PDF 141
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4 Reasons to Use PDF Readers

Small Business CEO

PDF readers are now found everywhere no matter what type of device you have. They are lightweight softwares that let you read and edit PDF files. PDF readers – try Soda PDF or any other readers you’re interested in – is your best bet when you want to view, edit, share, create and secure content on any file or document. Without much ado, here are 4 reasons to use PDF readers: 1.

PDF 46

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Despite the improvements in document handling technology, despite the the convenience of a PDF, we still produce a lot of paper. File it in a Reminder file or in your file cabinet.

Filing 140

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

Filing 100

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

Filing 100

Rules for Filing Alphabetically

Laughing all the Way to Work

I was taught that when you file the general rule is nothing comes before something. The phone book is filed alphabetically and you can always use that as a reference. Although if you look at the attached PDF 1 you will note that they don't agree with my teacher on the phone book idea. 1 INFORM Records Management News, Alphabetic Filing Rules, p. For example - Robb, P. comes before Robb, Patricia.

2007 100

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

Filing 109

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

Home About Me Advertise Need To Create a PDF? By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. This will enable you to create a PDF-like file where no one can manipulate information.

2008 118

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

Clicking the button does confirm your subscription, but instead of the usual thank you page, you’re taken straight to the PDF guide to view and download. The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday. Confirmation, thank you, and welcome messages are an important of the new subscriber experience and another marketing opportunity for you.

2015 66

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

Clicking the button does confirm your subscription, but instead of the usual thank you page, you’re taken straight to the PDF guide to view and download. The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday. Confirmation, thank you, and welcome messages are an important of the new subscriber experience and additional marketing opportunities for you.

2015 40

Tech of the week: PDFescape

Practically Perfect PA

PDFescape is a free, online PDF reader, editor, form filler, & form designer. PDFescape let’s you use all of the PDF functionality for free online. It frees users from the typical software requirements for using the standard PDF document file format. Features include: Open PDF documents natively in your web browser. Rotate & zoom PDF pages to preferred viewing style. Select text and copy PDF content to your clipboard.

2017 113

SignMyPad: Save Time and Money By Ditching Your Fax and Scanner

Productivity Bits

Obviously, the easiest way to do this is to upload the file directly from your computer or through email. But what happens if you have the physical document instead of a PDF file? There are a number of scanner apps that will use your devices camera as a scanner and upload the picture as a PDF. Scan2PDF gave me the clearest PDF, but the lack of cropping and image adjustment was disappointing. Copyright © 2011 Marlon Ribunal. Visit the original article at [link].

Fax 138

Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

2007 100

How to Edit PDFs With Preview in Mac OSX Leopard

Dumb Little Man

PDF files are more and more common ways to save documents. They are able to compress large amounts of data into a relatively small file size, create formats where only some of the information is editable, and has some relative security in the editing ability, as the software that is required to edit the body of a PDF is usually very expensive. Preview is a free, simple way to edit PDF documents and photos while using a Mac.

2015 154

Six Easy Ways to Format Numbers In Excel

Admins4Admins

If you need to, download the pdf at the bottom of each set of instructions to help you learn with pictures. You can also file it and refer to it later on. How to Use the Number Format (PDF) How to Display Numbers as Fractions 1. How to Display Numbers as Fractions (PDF) How to Display Numbers as Currency 1. How to Display Numbers as Currency (PDF) How to Display Numbers as Percentages 1.

2009 52

Teleclass ~ De-Clutter & Organize Your Office Space

Office Organization Success

The class will be recorded so you’re not able to attend LIVE you’ll be able to listen to the audio afterwards and download the PDF class notes. Share and Enjoy: Products and Events Streamline Your Systems de-clutter filing system office organization paper pilesTopic: De-Clutter and Organize Your Office Space. Date: Thursday, January 8, 2009 at 11:00 am EST. Led by Tracey Lawton.

2009 106

Technology of the week – Pdfconverter.com

Practically Perfect PA

Although free, if you sign up for membership (which is also free) users can convert unlimited number of files, there are no delays between conversions, no queues and users can convert all pages of the document to PDF. This is a really simple website for PDF conversion. The service is free, easy to use and converts files quickly. Unlike some PDF converting websites users do not have to sign up to the website or wait for the document to be emailed.

2014 122

Technology of the week: Camscanner

Practically Perfect PA

The Camscanner App allows users to convert and save any document into a PDF using their mobile phone. Create PDF files for scans. Customise PDF page size: 10 page size options. This app is really handy for assistants for a number of tasks; including expenses, minute taking, emailing documents and anything else that needs to be scanned and converted to PDF. What is Camscanner?

2015 122

How I Use Evernote

Productivityist

Oh, and the fact it syncs those files back to my Macbook Air is a bonus. Evernote Workflow capture documents evernote sessentials hazel how to how to use evernote idea iOS iPad iphone Mac MacBook Air notebook PDF productivity WDSI’ve had Evernote on all of my Macs (and iOS devices) since it first came to market, but I never really dove into using it too much until my friend Brett Kelly delivered the goodness that is known as Evernote Essentials.

2012 40

How To Manage School Documents Efficiently

Dumb Little Man

Similar to file cabinets in your school, you can organize folders on your computer and the ones on the cloud. Edit PDF files. Dealing with electronic files can be tricky, especially when you download or save materials in PDF, or you have a Word or PowerPoint document that should be turned into PDF. With the right tools, you can change the file format back and forth.

2020 127

Eight Ways to Eliminate Paper and Clutter in Your Office

Ian's Messy Desk

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper.

2014 164

7 Ways to Create a Stunning Financial Report

Dumb Little Man

Step 2: From the Insert dialogue box, you can browse for a specific Excel spreadsheet file and you can insert that into your presentation slide. If you want to add variety to a text-only presentation, add a multimedia file. How to embed a multimedia file in MS PowerPoint.

2020 166

Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

2008 100

Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Learning to See Clutter

Clutter Coach

It's on the website as a PDF. Me: Would it be okay to direct people who want a copy to download the PDF? Dave: No, I have all the files on my computer, the templates and stuff. Me: What if you just keep one copy in your archive files? How about filing it with other documents from the spring conference? They need to be tossed out or filed away. by Sometimes my clients have trouble identifying what their clutter is. Here's a case in point.

2016 100

Creating Your Personalized Productivity Tool Kit: Top 10 Tools to Consider

Dumb Little Man

These tools offer outstanding features that aid in creating tasks, setting timelines & reminders, performance tracking, time tracking, creating reports, team collaboration, file sharing, etc. File sharing and internal commenting to discuss particular tasks or projects. It is cloud-based software to add files (docs, sheets, and presentations) and works on them in real-time. Save all your files and notes in real-time by using this cloud-based software.

2020 157

Features of Resume Writing in 2020 for Graduates

Dumb Little Man

It is obvious that recruiters are not able to thoroughly review all the files they receive. If there’s no direction on how to submit a resume, send it through the indicated format (usually, it is done in a PDF format).

2020 186

A Miracle Lasts Only 3 Days

Brilliantly Better

The full version of the book, including bonus chapters, in PDF, EPUB, and AZW. An email fast guide (PDF). A decluttering quickstart guide (PDF). Living the Good Life (PDF). Email Triage (PDF). Reclaim Your Dreams ‚Äì “Everything Package&# (70-page PDF). “I’m Serious About Action&# Worksheets (30-page PDF). A 128-page workbook (PDF). Rebel Fitness Guide (40-page PDF). Rebel Diet Guide (35-page PDF).

2011 74

Steps for Creating a Paperless Home Office

Productivity Bits

While many home printers have a scanner function, there are scanner options available that will send your scanned documents directly to your computer for easy filing. Simply configure your scanner software to use optical character recognition (OCR) to automatically turn every scanned document into a searchable PDF, which allows you to find documents by searching for words they contain. It is helpful to have a scan, discard, and file system.

Today’s Admin Needs to Become a Mobile Office Pro

Office Dynamics

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Files will be accessible from any device you have installed the app on. An added benefit is the ability to share and collaborate on files of various types with others.

2016 147

Book Review: The Fifth Age of Work

Small Business Labs

  The book's premise is changes and shifts in technology, social trends, economics and demographics are leading to a new age of work, which he describes as: The Fifth Age of Work is an emerging world of work broadly defined by the rise of cloud-based technology such as remote computing, file storage and retrieval (e.g., for the PDF or Kindle version. The Fifth Age of Work  describes how a broad mix of shifts and trends are transforming work and the workplace.

2013 189

12 Must-Know Things While Designing A Book Cover

Dumb Little Man

Printers have their own set of requirements for printing a file. Typically, a flat file is required by the printer as all the parts of a book cover or jacket such as the spine, front, back covers, and flaps. Some printers prefer a PDF format while some use.ai In case the book cover or brochure design requires foil printing or embossed print, another set of files is needed as a guide. Authors pour their heart and soul when they write a book.

2018 148

10 Tips for Planning a Successful Event

Jen Lawrence

Whether you have an internal share folder or use Google Drive, declare a location to track all information and save important files. 2) Send out meeting materials (pdf of presentation, list of resources, etc.) Planning an event for your company or business can be an insanely overwhelming. The sheer number of details can trip planners up. However, have no fear – there is a method to the madness. You just need to have some insight and help.

2019 57

“The Best Media Kit I’ve Ever Seen”

The Solopreneur Life

The kit — which comes in the form of a downloadable zip file — includes: 1. I do not include a copy of the book in the kit, but if a media member requests one, I promptly send them a PDF version of the book. I ’m in the midst of a virtual book tour to support the release of The Solopreneur Life, and yesterday the host of one of the shows I will be appearing on told me that my media kit was “the best I’ve ever seen.”

2011 131

5 Awesome Productivity Apps for Android Phones

Productivity Bits

With Document Scanner , your smart phone can scan the paper and convert it to a PDF file, making it easy to send as an attachment in email or save to a file and stop worrying about losing the hard copy. You can upload the PDF to other productivity apps in your phone as well. There are even cropping options to customize the size of the page before converting to PDF. Once you have created your PDF files, you will need somewhere safe to save them.

Phones 149

Pay Your Bills

Clutter Coach

Like filing, death, taxes and going to the dentist, bill paying is a must. I do recommend downloading the PDF version if you want to keep a record. by Originally posted 2012-02-16 14:10:31. Republished by Blog Post Promoter Next week is National Pay Your Bills Week. Isn’t that exciting? Okay, so it’s not. It’s important though. How could it be easier? Use online banking. I believe this is a very safe way to pay, despite recent alarms.

2015 109

Podcast 082: Piggyback new habits

Clutter Coach

The prize is a PDF copy of the book. At work, you might want to develop a habit of filing every week so there’s not so much paper clogging up your office all the time. When you get back to your office from the meeting and before you start another activity, spend 10 minutes filing. When it’s a good habit, like knocking off some filing every week, we’re wearing a happy groove. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ? Google Play.

2017 100

Snail Mail 101

Clutter Coach

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards. Keep files you refer to near your desk. Get a tray to store file-ables until you’re ready to file them.

2014 109

Ten tips on preparing board papers

Practically Perfect PA

Scan the final board papers into a PDF format for future reference. The document should be secured in a safe / password protected file. Working for a Company Secretary in one role and looking after 12 Committees in another means I have spent more time than I care to admit putting board papers together. They have been the absolute bane of my life and I must admit I hated that part of my role.

2014 159