Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Success

MARCH 28, 2024

If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Don’t ask for last-minute reviews of documents or projects, and honor their preferred method of contact. Remember that your mentor is likely very busy.

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Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

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Practically Perfect PA

MAY 11, 2016

Essentially you can send your boss off with a paperless itinerary as everything can be viewed on their phone via the App – no more lugging around extra papers when travelling. Outlook Calendar . Enter all travel details at appropriate times in his/her Outlook calendar, if used. Airline Seating . Destination Management .

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LEADERASSISTANT.COM

MARCH 28, 2024

Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Organizational abilities: Experts in managing multiple tasks and schedules efficiently, an executive assistant must keep everything on track, from managing calendars to coordinating meetings.

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Tips From T. Marie

FEBRUARY 14, 2018

Like how I can connect Paper to my Office 365 calendar. We can make notes in the same document as we are discussing a project on the phone or Skype. Or we can forgo the call altogether and simply communicate via text, or even a voice file right in the Paper document. Project Management that fits my kind of business.

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BMT Office Administration

MAY 9, 2024

Tax Regulations E-filing corporate and partnership returns S corps, C corps, and partnerships with at least 100 partners must e-file their income tax returns if required to file at least ten returns of any type during the calendar year ending with or within the entity’s taxable year. The IRS e-help desk phone number is 866-255-0654.

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Worxbee

OCTOBER 17, 2022

It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. you delegate tasks to Executive Assistants ask your EA to maintain a document with a record of how to do the tasks. Delegation pinpoints a process for training new hires.As

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Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Prior to confirming a meeting in the calendar always look at what your boss has schedule either side of the meeting.

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All Things Admin

JANUARY 30, 2024

Set a five-minute timer on your phone and dive in. I also create an appointment on my calendar so it’s the first commitment I see when I look at my schedule for the day. For example, when I create a task list for a new project, I typically include a task for procedures documentation. Most of us have timers on our smart phones.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

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Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

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Productivity Bits

FEBRUARY 10, 2011

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. The performance of the phone and its battery capacity are excellent.

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Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

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Success

AUGUST 19, 2022

It was a simple one: Find 30 extra minutes each day to do something productive and document it. What used to be months of endless work became a calendar full of activities Archer could reflect on with joy, like the times she learned to knit or speak a little Italian. The hardest bit is getting away from your desk,” she told me.

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Office Dynamics

APRIL 28, 2016

If you choose to use Uber and Lyft for your the traveler, make sure their phone already has the app downloaded and is properly linked to their credit cards. Be sure to import all of their travel plans to their preferred calendar. Hotels should include reservation number, name, address, phone number, price, and check in/out times.

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Practically Perfect PA

MAY 28, 2012

Confidential electronic documents (anything that is visible on your computer screen). In addition to this you also see all of the attachments that have been sent to your manager and all of the documents they are working on as well. I would suggest the following: Confidential electronic documents. b) Encrypt any attached files.

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Eat Your Career

OCTOBER 23, 2013

In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Things I had input on my phone wouldn’t show up on my computer and vice versa. and then click back over to my Word document. Electronic Calendar. Always at your fingertips. More clicking. Aesthetics.

Management 100

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Practically Perfect PA

MARCH 10, 2014

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Calendars are not just for appointments. Every time I get called into my managers office I grab a pen and my note pad before seeing them.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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Practically Perfect PA

JUNE 19, 2012

I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list. Calendar – For quick reference I have a one sheet per day calendar block on my desk. The phone should be on the desk as near to your keyboard and computer screen as possible. Other bits and bobs.

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Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

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Recruit CRM

JANUARY 4, 2022

If so, I’d be happy to set up a phone call/video conference. Meanwhile, feel free to reach out to me via email or at [phone number] if you have any questions! In the meantime, if you have any questions, please don’t hesitate to reach out to us via email or call us at [phone number]. I hope you have a great day! Have a great day!

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Eco-Office Gals

NOVEMBER 12, 2010

These nifty chargers use solar energy to juice cell phones, iPods, iPhones, e-readers and much more. Eco-Calendars. There are a variety of calendars that use sustainable, recycled paper and give daily tips on how to live green and protect the planet. Check out Every Day is Earth Day 2011 daily calendar. Cost: $11.95.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup SMARTPhone Data.

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Filing Administrative Professionals 2010 IAAP 100

Jen Lawrence

JULY 27, 2020

For phone calls/meetings? To ensure you build effective productivity habits, set aside the time and energy to complete tasks by scheduling the work into your calendar. Finally, set your priorities for the next week by scheduling work into your calendar. How much time each week do you need to dedicate to professional development?

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Ian's Messy Desk

JUNE 11, 2012

For example, if we have to deliver a document at an office and collect a document from another office which is on the same block, both these tasks can be done together. Make all your outgoing phone calls at the same time; organize your errands into a single run; reply to e-mail; etc. Save time by performing like tasks together.

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Clutter Coach

NOVEMBER 17, 2014

Put in your in box anything that requires you to take some action, whether it’s filling out a form, making a call or adding activities to your calendar. Do you really need to get a better phone plan, or would it just be a nice idea to know what’s out there? Have a tray for to-be-filed documents. old catalogs.

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Recruit CRM

DECEMBER 12, 2020

Look into an ATS that comes built-in with live chat support, or via email or phone. A good ATS will integrate candidate interviews seamlessly with everyone's calendar. That's why it's highly significant that the ATS you're choosing is able to provide you with the best customer support, something which is immediate and professional.

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Ideas.Ted

JULY 8, 2021

No company just lopped a day off their calendar. Flocc alternates heads-down “red time” with Swedish fika ( a coffee break), while Glasgow call center Pursuit Marketing offers workers free breakfast before they hit the phones. And once they were working from home, nobody had to “constantly document that one is at work,” Konskov said.

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Office Dynamics

AUGUST 19, 2013

Evernote is software designed for note taking and archiving, which is available for iPhone, iPad, Android, Windows Phone, as well as for OS X and Microsoft. Another one is project management, which connects your project milestones, assigned tasks, time tracking, dynamic project calendars, shared documents, and discussions.

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Stephanie LH Calahan

NOVEMBER 8, 2013

I like having a long battery life and having the full functionality of the Windows Platform on my phone. My calendar syncs with my Apple products as well. I have Dropbox on my phone as well so I can easily send documents to my consultants while on the road. My biz journal is like a living biz plan/brainstorm book.

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Musings of a High-Level Executive Assistant

JUNE 5, 2019

While waiting, I’m reading articles on my phones and checking in and touching base with someone in Hawaii. In the meantime, the vendor sent over the Google document we could both edit in the days leading up to the call. I can see by the notes and document changes the vendor was also in the document a few minutes earlier.

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Phones Interviewing Travel Email 40

Make or Break Moments

AUGUST 27, 2010

Posted by Deborah Chaddock Brown on August 27, 2010 under Customer Moments | 2 Comments to Read I am working on writing a series of articles for a customer on the importance of developing and documenting business systems. You know what they are, right?

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Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. 1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. Here are the results of day one: Monday.

Email 100

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Laughing all the Way to Work

AUGUST 4, 2012

I was at a course recently for new supervisors and they recommended smiling on the phone. It is hard to smile without it changing your outlook and reaching others, even over the phone. Never have half an eye on them and the other reading a document, typing an email or tidying your desk. I am smiling just picturing it.

Cubicle 100

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The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? I remember the days when you could use Google as a search engine only. weather, jokes, news, etc.)

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