Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. When scheduling travel or appointments, VIEW the calendar in terms of: What was my leader’s schedule like last week?

Streamlining Calendars

Simple Productivity Blog

Most of us have demands on our time that requires the use of a calendar so that we know where we are supposed to be at any given time. Add in multiple activities with their own calendars, and multiple family members with their calendars and activities, and you can easily end up with information in dozens of places. How Many Calendars Do You Have? I want to take a moment to make point about the difference between appointments and calendars. Adding Calendars.

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Why I Discourage Phone Calls. Should You?

Tips From T. Marie

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. I certainly see value in a phone (or Skype) call for certain situations.

Phones 156

Repair or Replace Phone? Here’s Why You Need to Fix That Broken Phone

Dumb Little Man

What happens when you drop your cell phone and the screen cracks? Do you repair or replace the phone? Eventually, we get a new phone. Unfortunately, phones are getting more and more expensive. So, why don’t more people fix phones instead of throwing them away?

Phones 212

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance.

Calendar Clarity

Laughing all the Way to Work

My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar. It will now block the calendar from 9 to 5 (or whatever time you chose) for the 3 days.

Preparing for the Phone Interview

Job Advice Blog

Many of my clients have asked me to help them prep for a phone interview. What do you do on the phone? Despite the limitations associated with a phone screen you can still make a powerful impression – powerful enough to get the real deal – an invite to the office.

Phones 217

Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. Google Calendar, Vanilla Style.

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Do you wish that you could somehow overlap the calendars so that you could see the availabilities for everyone at the same time, instead of straining your eyes going back and forth like a yo-yo between calendars?

Why Google Calendar Eats All Other To Do List Apps For Breakfast


I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. Calendar. You want the app to be able to synchronize to other devices like Macs, PCs, tablets, mobile phones, etc.

Smart Phones: Master or Servant?

Simple Productivity Blog

They were all glued to their smart phones, only looking up from the tiny screens when their waitress would come by and ask a question. Why Get A Smart Phone? Most of the people I know have gotten smart phones for one of two reasons: either they wanted the latest toy for the sake of having the latest gadget; or they believed that having a smart phone was a sure-fire answer to productivity issues. Smart Phones: Master or Servant? Smart phones are good devices.

Phones 175

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  The reminder and follow-up system can be used for calendar entries, emails and tasks.

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. The Simple Marketing Calendar.

5 Options for Setting Appointments that Don’t Require a Phone

Tips From T. Marie

If you’re someone who has done business the traditional way for years you may not be able to fathom the idea of an office that doesn’t rely on the phone to do business. Did you know there are amazing online tools that can eliminate not only phone tag, but the phone itself for scheduling.

2016 156

Answering Your Phone: Is it You or Memorex?

Make or Break Moments

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone.

Phones 170

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

Calendar Tip

Laughing all the Way to Work

In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

2007 100

How to Manage Your Phone Call Mayhem

Productivity Bits

Here at Finmouse we use approximately 5 packs of post-its a week, we have an average of 500 plus contacts in our Phone Books, we talk to at least 50 phone contacts a day and probably have to remember 30 to 40 tasks related to those contacts. To get rid of this phone call mayhem, we came up with Call Reminder Notes an app that allows you to assign Reminder Notes to Phone Contacts, showing Reminder Notes during call with that Contact. Copyright © 2011 Productivity Bits.

Phones 152

Some of the Best GTD Apps for Android Phones

Productivity Bits

There are many different GTD apps that are available for Android phones. All cell phone plans and phones make downloading apps easy to do for your android phone. Android phones are typically able to access an Android Market in order to download the apps.

Phones 200

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Otherwise too many colors make the calendar overwhelming, not helpful.

What You Don’t Know About How To Use A Calendar

Simple Productivity Blog

You probably have a calendar. Whether it is on your phone, email program, desktop, or tacked to a door, there is generally a calendar around. What A Calendar Is For. Yet I see calendars with all other sorts of things on them. What A Calendar is Not For.

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Make sure to block off your calendar, whether it be tentatively busy, busy or out of the office.

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only. Calendars for Appointments/Tasks for To-Do Items. Understanding Calendars. Hello!

How To Get Wireless Internet Access With a Cell Phone | Internet.

Andrea Kalli

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

2010 163

The Importance Of Scheduling


You have two main tools that help you do this: your to-do list and your calendar. Your calendar is used to identify when you’re going to do those things and how much time is needed to complete them. Using Your Calendar.

2015 113

OMG! Could Technology be Ruining your Professional Reputation?

Tips From T. Marie

Despite iPads, 3D television, and the wonders of Skype , one of technology’s greatest wonders, in my own opinion, is the cell phone. It seems in a matter of 10 years (10 years ago I had my first Nokia bar phone), we have gone from owning ‘mobile telephones’ to ‘mobile do-everything devices’. Cell phones now seem to function less as actual phones and more as computers, calendars, and entertainment.

2011 142

Using The BlackBerry myTasks App As GTD Capture Tool

Productivity Bits

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. I can set the Start Date or Alarm (Notification) within myTasks and it will also be captured in my Calendar at the same time.

2011 204

Be Smart About Using the Telephone

Productive & Organized

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I

2009 269

Review – BusyContacts for OS X


Well, just as they gave us an alternative to the Calendar application with BusyCal , those talented individuals at BusyMac have gone and cracked it again with the release of BusyContacts. BusyMac has conquered the Calendar and Contacts market for OS X.

2015 89

How to Map Out One Year in One Hour


Put your phone in Airplane Mode. Productivity Theming awareness calendar new year planningFebruary is almost over. Can you believe it? Each year seems to move faster and faster. Is the year going like you hoped so far? If not, now is the perfect time to adjust. How can you do that?

2018 67

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc.

2010 141

10 Free Productivity Apps for the iPhone

Ian's Messy Desk

New Easy Calendar iPhone App Promises Less Hassle in Keeping a Calendar ( apps computing Evernote Handhelds indispensable iPhone iphone os ique itunes jott Mobile phone multi-touch notepads Pageonce portable media players Productivity Smartphone smartphones take note Technology tens toolboxes toolsI’ve been using an iPhone for about three years now and it’s become an indispensable tool in my productivity toolbox.

2011 129

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

You LOST Me At “Hello”

Make or Break Moments

2010 142

Why Does This Geek Girl Use a Paper Planner?

Tips From T. Marie

I’ve been using calendars in Outlook, Google calendar and on my iPhone for years. The first thing I do when a new meeting, event or appointment is scheduled is add it to my Calendar in Outlook. From there it syncs to both my iCloud calendar and my Google Calendar.

2015 160

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

2009 120

Top 5 Ways of Being More Efficient in Business

The Small Business Blog

Business Telephone Systems & Phone Lines For Your Business Use a specific business calendar to keep a reminder of your schedule. Use WinWeb ’s Online Calendar and Online Document Store to cut down on physical waste. E-Mail me or follow me.

2010 130

7 Ways to Make Waiting Time More Productive

Ian's Messy Desk

Work your calendar : If you’re not on the phone, set-up, confirm or reschedule items on your calendar. Sort mail : E-mail, paper mail —whether at work or at home— can be organized while on the phone or watching T.V.

2013 222

Being an Administrative Assistant for Two Different Types of Managers – Ask an Admin

Office Dynamics

He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar.

2019 172

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc.

2013 232

Merry Augtember!

Loosely Speaking

Some are marked with a card or phone call, while others require gifts, purchased and or handmade. Like most families, ours experiences a concentration of annual family milestones, from mid-August through late October.

2011 151

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. If you have two screens at work always keep your boss’s calendar open on one screen.

2014 273

Automating the Appointment process

The Small Business Blog

Whenever they get a booking over the phone, via email, or in-person they have to update their calendar with the new event. Many service based businesses rely on on their diary to manage appointments.

2013 167