Streamlining Calendars

Simple Productivity Blog

Most of us have demands on our time that requires the use of a calendar so that we know where we are supposed to be at any given time. Add in multiple activities with their own calendars, and multiple family members with their calendars and activities, and you can easily end up with information in dozens of places. How Many Calendars Do You Have? I want to take a moment to make point about the difference between appointments and calendars. Adding Calendars.

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Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. When scheduling travel or appointments, VIEW the calendar in terms of: What was my leader’s schedule like last week? What about time for my leader to work on: projects return phone calls respond to e-mails delegate work on presentation? Meetings, meeting, and more meetings! In spite of all the technology, meetings have not gone away.

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Calendar Clarity

Laughing all the Way to Work

My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar. It will now block the calendar from 9 to 5 (or whatever time you chose) for the 3 days.

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Smart Phones: Master or Servant?

Simple Productivity Blog

They were all glued to their smart phones, only looking up from the tiny screens when their waitress would come by and ask a question. Why Get A Smart Phone? Most of the people I know have gotten smart phones for one of two reasons: either they wanted the latest toy for the sake of having the latest gadget; or they believed that having a smart phone was a sure-fire answer to productivity issues. Smart Phones: Master or Servant? Smart phones are good devices.

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Why I Discourage Phone Calls. Should You?

Tips From T. Marie

I’ve had a couple of people mention the fact that my phone number isn’t so easy to find on my Clerical Advantage website. Because I tend to discourage phone calls. It’s not that I don’t communicate by phone, in fact I do coaching calls, client consultations and more via phone. I certainly see value in a phone (or Skype) call for certain situations. Don’t mistake me saying that I discourage phone calls for discouraging contact.

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Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. I have found that using Google calendar is a great solution. Google Calendar, Vanilla Style. I use Google calendar as my primary calendar. Why set up separate calendars for work and Girl Scouts?

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Repair or Replace Phone? Here’s Why You Need to Fix That Broken Phone

Dumb Little Man

What happens when you drop your cell phone and the screen cracks? Do you repair or replace the phone? Eventually, we get a new phone. Unfortunately, phones are getting more and more expensive. So, why don’t more people fix phones instead of throwing them away? We Need Our Phones. Yes, phones are an actual need these days. But have you tried to apply for a job or hold down a job without a phone? The post Repair or Replace Phone?

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Preparing for the Phone Interview

Job Advice Blog

Home Founder Resume Writing Career Coaching Marketing Yourself Selling Yourself Job Stress General Advice Interview Skills "The Relocated Spouse [link] — jobconnection Preparing for the Phone Interview On April 22, 2010, In Uncategorized , By CareersDoneWrite.com 0 It has become commonplace for companies to conduct phone interviews before bringing candidates in for a full screen. Many of my clients have asked me to help them prep for a phone interview.

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Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Really?

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Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. Calendar. You want your tasks to appear on a calendar so you can easily see when a task should be started and completed. A calendar allows you to plan several days, even weeks in advance, where you can immediately find free blocks of time in your calendar. Why Google Calendar Is The Boss.

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How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

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The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool. 

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Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

For all of these scenarios there’s one very easy solution … create a marketing calendar. A marketing calendar is a very powerful business planning tool, and an essential one for your business if it’s to grow and flourish. With a marketing calendar, you can see at a glance: Upcoming promotions that you need to prepare for. The Simple Marketing Calendar. You just need a calendar, solely for marketing, to lay it all out on.

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Calendar Tip

Laughing all the Way to Work

In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

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5 Options for Setting Appointments that Don’t Require a Phone

Tips From T. Marie

If you’re someone who has done business the traditional way for years you may not be able to fathom the idea of an office that doesn’t rely on the phone to do business. The truth is, while a well-planned and scheduled phone call is still a relevant business tool, a lot of time is wasted on the phone that could be better spent. Click To Tweet For example, how many times have you, your assistant or receptionist played phone tag trying to schedule a meeting or appointment?

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Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

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How to Manage Your Phone Call Mayhem

Productivity Bits

Here at Finmouse we use approximately 5 packs of post-its a week, we have an average of 500 plus contacts in our Phone Books, we talk to at least 50 phone contacts a day and probably have to remember 30 to 40 tasks related to those contacts. To get rid of this phone call mayhem, we came up with Call Reminder Notes an app that allows you to assign Reminder Notes to Phone Contacts, showing Reminder Notes during call with that Contact. Copyright © 2011 Productivity Bits.

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Answering Your Phone: Is it You or Memorex?

Make or Break Moments

Posted by Deborah Chaddock Brown on August 25, 2010 under Telephone Moments | 2 Comments to Read Often our first interaction with our customer is over the phone. A+ – you answer the phone personally with a warm greeting and a smile on your face F - they have several confusing options with a menu that goes on forever, none of which pertain to every caller It is time to try on the shoes of your customer.

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What You Don’t Know About How To Use A Calendar

Simple Productivity Blog

You probably have a calendar. Whether it is on your phone, email program, desktop, or tacked to a door, there is generally a calendar around. What A Calendar Is For. A calendar is for appointments you have made for yourself (or family) at a specific date, usually with a time. Yet I see calendars with all other sorts of things on them. So then not only do you have a full calendar, but you will probably lose track of what you needed it for to begin with.

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Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Otherwise too many colors make the calendar overwhelming, not helpful.

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Some of the Best GTD Apps for Android Phones

Productivity Bits

There are many different GTD apps that are available for Android phones. All cell phone plans and phones make downloading apps easy to do for your android phone. Android phones are typically able to access an Android Market in order to download the apps. Astrid Task can be synced with both Google Tasks and Calendar. The app is like having a “to do” notebook right on your cell phone. It is a free app for Android phones 1.5

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Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only. Calendars for Appointments/Tasks for To-Do Items. Understanding Calendars. Hello!

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Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Make sure to block off your calendar, whether it be tentatively busy, busy or out of the office.

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How To Get Wireless Internet Access With a Cell Phone | Internet.

Andrea Kalli

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan. Wireless Internet access is possible with a Bluetooth enabled cell phone that has an unlimited Internet and data transfer service plan.

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OMG! Could Technology be Ruining your Professional Reputation?

Tips From T. Marie

Despite iPads, 3D television, and the wonders of Skype , one of technology’s greatest wonders, in my own opinion, is the cell phone. It seems in a matter of 10 years (10 years ago I had my first Nokia bar phone), we have gone from owning ‘mobile telephones’ to ‘mobile do-everything devices’. Cell phones now seem to function less as actual phones and more as computers, calendars, and entertainment.

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The Importance Of Scheduling

Productivityist

You have two main tools that help you do this: your to-do list and your calendar. Your calendar is used to identify when you’re going to do those things and how much time is needed to complete them. When you schedule appointments in your calendar, you’re saying to yourself: “I’m going to do A, B and C by X date and it’s going to take Y hours.” . When you place all tasks you want to do on your calendar, it is harder to forget to do things. Using Your Calendar.

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How to Map Out One Year in One Hour

Productivityist

Put your phone in Airplane Mode. Productivity Theming awareness calendar new year planningFebruary is almost over. Can you believe it? Each year seems to move faster and faster. Is the year going like you hoped so far? If not, now is the perfect time to adjust. How can you do that? By planning for the year ahead. I know your task list is long, and you have a lot on your plate. It may even seem impossible. There’s no chance you can start looking ahead to the months beyond, right?

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Using The BlackBerry myTasks App As GTD Capture Tool

Productivity Bits

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. I can set the Start Date or Alarm (Notification) within myTasks and it will also be captured in my Calendar at the same time. Task View in Calendar.

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Be Smart About Using the Telephone

Productive & Organized

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail. 

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Review – BusyContacts for OS X

Productivityist

Well, just as they gave us an alternative to the Calendar application with BusyCal , those talented individuals at BusyMac have gone and cracked it again with the release of BusyContacts. Calendar information, recent emails and messages are all available to be seen and you can filter these to your liking. BusyCal Integration – Linked heavily with the Activity List, this is how the calendar events of that list are populated.

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10 Free Productivity Apps for the iPhone

Ian's Messy Desk

New Easy Calendar iPhone App Promises Less Hassle in Keeping a Calendar (themactrack.com). apps computing Evernote Handhelds indispensable iPhone iphone os ique itunes jott Mobile phone multi-touch notepads Pageonce portable media players Productivity Smartphone smartphones take note Technology tens toolboxes toolsI’ve been using an iPhone for about three years now and it’s become an indispensable tool in my productivity toolbox.

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A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

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8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

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Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

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You LOST Me At “Hello”

Make or Break Moments

Customized by studionashvegas Pages Home Bio Products Speaker for Hire Speaking Calendar Testimonials Blogroll AllBusiness Customer Service Articles Alltop Customer Service AllWrite Ink Articles by DCB Church of the Customer Customer Care Institute Customer Experience Crossroads Customer Service Articles Customer Service Point Marketing 4 Business Open Forum Articles Return Customers Ritz Carlton Gold Standards of Service

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Why Does This Geek Girl Use a Paper Planner?

Tips From T. Marie

I’ve been using calendars in Outlook, Google calendar and on my iPhone for years. The first thing I do when a new meeting, event or appointment is scheduled is add it to my Calendar in Outlook. From there it syncs to both my iCloud calendar and my Google Calendar. Although it’s great to have access to my calendar no matter where I am or what device I happen to be using, in reality the online calendar thing wasn’t working for me.

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Top 5 Ways of Being More Efficient in Business

The Small Business Blog

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Use a specific business calendar to keep a reminder of your schedule. Use WinWeb ’s Online Calendar and Online Document Store to cut down on physical waste. E-Mail me or follow me. Enhance Your Work-Life Balance Have it all your way – family, friends, work and most of all a life! How to be successful and eco-friendly. Making your small business carbon neutral. Build your own network!

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How To Be Efficient As a Busy Mom And Still Chase Your Dreams

Dumb Little Man

Using calendars for jotting ALL activities. Both my husband and I extensively use a family calendar and note down every activity that we sign up for. Add every event, big or small, to the calendar and make sure to either “invite” your partner to that event or mark in the shared family calendar. We love using google calendar since it’s very handy and easily accessible via the phone. Enabling reminders on phone. Using texts over phone calls.

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7 Ways to Make Waiting Time More Productive

Ian's Messy Desk

Work your calendar : If you’re not on the phone, set-up, confirm or reschedule items on your calendar. Sort mail : E-mail, paper mail —whether at work or at home— can be organized while on the phone or watching T.V. Use the phone : If you’re not waiting on the phone, use the time to make or return calls. As much as you would like to avoid it, there’s no getting away from having to wait.

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3 Ways Automation Can Hurt Your Business

Jen Lawrence

Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? Okay – raise of hands… how many of you have been told that the way to get ahead in your business is to automate as much as possible?

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5 Effective Tips To Maintain A Healthy Work-Life Balance

Dumb Little Man

Your Thursday night is empty on the calendar. Switch off your phone notifications after work. Imagine sitting at a nice, cozy pub with your friends and spending most of the time on your phone. So, there are times when you should turn off your phone and just enjoy the moment. Four reasons to turn off your phone after work: Scientific studies have shown that our brains are not capable of multitasking. Being on the phone with them constantly won’t help them out.

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8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. The post 8 Tips to Help You Clean Off Your Desk appeared first on Ian's Messy Desk. Use the right tools: Set a timer for the length of time you have decided to work on this project.

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How to Stargaze: A Guide for Novices

Dumb Little Man

Moreover, as much as possible, you should avoid using your phone or flashlight, as the extra light will most likely add to the already existing light pollution. You can now find apps that are intended to be used on phones, as well as on computers or laptops.

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