On The Job

MARCH 11, 2019

I once created a file called 'active useful documents' and then never looked in it again," Rubin writes. A desk is what Rubin refers to as "extremely valuable real estate." It can be very stressful to look at a messy desk and say "I need to get organized!" I don't need an immaculate garage to feel calm, thank you very much.)

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Productivity Bits

JUNE 20, 2017

While many home printers have a scanner function, there are scanner options available that will send your scanned documents directly to your computer for easy filing. It is helpful to have a scan, discard, and file system. Does it contain important information that you will need to reference later?

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. And it’s amazing what you come across too … your next big program could have been lurking for months in your filing cabinet! In fact use your resource binder to store anything that you will want to keep and refer to again! Create subject specific folders within the main resource folder.

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All Things Admin

DECEMBER 18, 2020

This makes a stressful time even tenser. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. References. You don’t want to leave your references’ recommendations to chance!

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Productivity Bits

JUNE 27, 2011

I started to implement the approach explained in the book, using notebooks, excel files and the like, and my life got better until a certain point. Grab a copy now of Getting Things Done: The Art of Stress-Free Productivity by David Allen ]. Grab a copy now of Getting Things Done: The Art of Stress-Free Productivity by David Allen ].

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Stress Lifestyle 2011 Copyright 100

Page Personnel

JANUARY 12, 2023

Why an effective onboarding process is more important than you think simonewu 24/01/2023 The saying “you never get a second chance to make a first impression” never rings truer than when referring to the onboarding process — one of the most important steps a company can take to stay ahead in today’s busy job market.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location.

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Filing Ergonomics Cubicle Agenda 100

Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. You can also include file attachments. One feature is the productivity stream, which shows how your users are collaborating in real-time and allows you to reference and attach items.

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Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

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Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

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Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Google Docs Cubicle 2008 2007 100

Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more!   Today is a continuation on that theme. QUESTION: When you are stuck in overwhelm, how do you get unclogged?    Keep reading to learn more! Or I nap. ;) mnthomas   Brain dump! 

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Professional Assistant Blog

FEBRUARY 13, 2008

By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? The best way to deal with stressful situations like this is to stop, take a breath and relax for a few minutes. Exercise can do wonders.

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Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. when I conduct research, or just come across something I want to reference at a later date.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Try using the "Compliment Sandwich" method.

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2008 Google Docs Cubicle 2007 100

Practically Perfect PA

DECEMBER 5, 2011

You should refer back to your core PA/ EA skills for this one. During my most recent interview for an Insurance company, I said: “I’m very organised, I don’t get stressed out easily and can deal with most situations. Filed under: Interviews. What are your strengths? What are your weaknesses?

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Interviewing 2003 Job Hunting Assertiveness 100

Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? Trust me, it can be very stressful! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? At least you will have proof of it.

2008 100

2008 Cubicle Google Docs 2007 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Otherwise I will simply put them into my business card binder to have for future reference. Not Worth Stressing Out About.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

Health 100

Health Lifestyle 2011 Budget 100

Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Has The Bubble Burst? It’s understandable this has come about.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JANUARY 7, 2008

By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Trying to Phone/Fax Internationally?

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Fax Phones International 2008 100

Allwork

MARCH 6, 2024

Intense workloads and pressure: If workloads are hard to manage, there are unrealistic expectations, and employees are expected or pressured to be always on, then stress, negativity, and competition are likely to increase. Physical harassment Physical harassment refers to any type of unwelcome and non-consensual physical contact.

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Environment Gossip Legal Policies 312

Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. .  Check off everything that is leading you towards your goals. 3 - What is your ratio of checked to unchecked? Being busy is not being productive. What is your ratio? To your success! A different take on the to-do list.

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Fax Networking Twitter Goals 100

On The Job

JULY 6, 2008

In short, what Bob Sutton refers to as the "asshole boss.") These sponges can be rank-and-file workers -- as I was -- or they may be in management. But the reality is that they are absorbing much of the stress in the workplace for others and they cannot keep it up. I once had a job where the boss was a toxic leader. del.icio.us.

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Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?    Try it and let me know how it goes!   4. . 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Evernote allows me to upload, add, bookmark, etc anything that I would like to store as a "note" for future reference. Find here: steph.bz/EZBackup. Find here: steph.bz/jEB9d4.

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Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Lifes too short to stress out! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Gossip 2008 Cubicle 2007 100

Admins4Admins

DECEMBER 11, 2009

Leave a Comment Filed under Blogs , Excel 2007 If you’re anything like me, you probably got lost trying to find the basic things in Excel 2007. Well, stress no more. You can assign both passwords — one to access the file and one to provide specific reviewers with permission to modify its content. Here it is!

2007 40

2007 PowerPoint 2009 PDF 40

Stephanie LH Calahan

APRIL 7, 2010

  The National Association of Professional Organizers ( NAPO ) reports that 75-90% of all visits to physicians are stress related.    Having a workout and healthy eating plan can also reduce your stress.    Maybe you want to loose weight to save money on medical bills.    How are you doing?

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2010 Goals Networking Health 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Just contact us to get one scheduled and you could be on your way to a more stress-free productive life.

Medical 100

Medical Phones Filing 2007 100

Admins4Admins

MARCH 25, 2010

In the simple act of taking an inventory of your assets and plotting an action plan, you’ll find that your worries and stress have been reduced immensely. Worry and stress find a way of dissolving when you’re absorbed in action. Stumble upon something good? Share it on StumbleUpon Post this to MySpace Share this on Facebook Tweet This!

2007 40

2007 PowerPoint 2009 2010 40

Musings of a High-Level Executive Assistant

JUNE 19, 2012

To make the issue more nerve-wracking, I had to take the tests fairly quickly while I was working a job and trying not to get sick from all the stress. Cause if I didn’t ace the tests, I’d be really embarrassed because I was referred by someone and it would reflect badly on them that I did so poorly. They said they’d keep me on file.

Interviewing 40

Interviewing Confidence Stress Resume 40

Stephanie LH Calahan

JANUARY 11, 2010

Now that you’re car is empty, it’s time to stock it and organize it for stress-free travel. By the time you’re done, you want your car totally empty--just like how you received it from the dealer. Here are five easy tips to get you started and to keep your car organized when traveling: 1. Stock the glove box and side pockets with necessities.

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Travel Fax Networking 2007 100