Practically Perfect PA

SEPTEMBER 6, 2017

Think about all of the information that flows through your office on a daily basis, and then think about how often you are asked where something is, how you file a document, what is happening with a project, where one of your colleagues is travelling this week, what you are supposed to do with the new software.

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Management 2013 2020 Filing 162

Office Dynamics

APRIL 20, 2017

Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Success

AUGUST 11, 2021

And yet they say that, despite the very real health and financial consequences of a pandemic, extreme events tend to exaggerate difficulties that are already there, simmering under all the coping mechanisms we’ve created to keep them at bay. I even filed a complicated story to an editor. And I don’t need another hat.

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Filing Stress Health 2021 312

Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? I am one of these people.

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Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

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Filing 2007 2008 Cubicle 100

Allwork

DECEMBER 5, 2022

You’ll also most likely need some office stationary like files, paper, pens and staplers. Another big savings is that you’re probably more able to eat breakfast, lunch and dinner at home, which means you can skip the expensive work lunches, after work social events and daily coffee or snacks purchases. .

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Expenses Equipment Home Office Salary 317

Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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2007 Filing Microsoft Excel Microsoft Word 100

Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ?

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PDF Filing Microsoft Excel Microsoft Word 100

Practically Perfect PA

SEPTEMBER 25, 2013

We also have to know what cultural events are taking place that might impress a visiting client, great team building locations for our executives and all of those hidden gem venues that can host the perfect parties and conferences. Funky Venues is a great website to use for any event that requires a slightly more unusual venue search.

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Restaurants Travel Suppliers Email 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files. GoToMeeting.

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Dropbox PDF Filing Google 100

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

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Administrative Professionals Resume Project Management Phones 59

All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. When it comes to note-taking software, you can’t beat the functionality and ease of OneNote.

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Mentoring Administrative Professionals Suppliers 2022 52

Practically Perfect PA

SEPTEMBER 5, 2012

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. Events and meetings. And it is also handy for when your manager is travelling.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. Events and meetings. And it is also handy for when your manager is travelling.

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Restaurants Travel Phones Calendars 100

Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

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Dropbox Travel Filing Interviewing 100

Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

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Dropbox Travel Filing Interviewing 100

Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

Dropbox 100

Dropbox Travel Filing Interviewing 100

Stephanie LH Calahan

AUGUST 3, 2011

As a speaker you have a number of things to juggle -- proposals, marketing collateral, networking conversations, presentation material, contracts, travel, etc.  Do you ever consider what event coordinators are juggling? Do you ever consider what event coordinators are juggling?    Start with the most critical.

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Filing Business Cards Resume Interviewing 100

Office Dynamics

OCTOBER 14, 2014

The administrative professional of the nation have spoken, and the winners are: 2014 Our Favorite Award Winners: Best File Folders. Best Online Travel Websites. It presents the latest news; hints and tips in various sectors including career, events and travel. Best Staplers. Best Label/Label Makers. Avery (for labels).

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Administrative Professionals Staples 2014 IAAP 100

Clutter Coach

DECEMBER 21, 2017

As we remove the plastic wrappings from our new calendars and start neatly recording upcoming events and plans, we’re inspired to make 2018 the best year ever. 4) Communicating, John keeps meticulous notes, and he goes far beyond these high-level categories, down to time spent with individuals, groups, companies, family, traveling and more.

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2018 Calendars Goals Agenda 124

Practically Perfect PA

APRIL 1, 2014

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos.

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Finance Salary Filing Project Management 100

Practically Perfect PA

FEBRUARY 1, 2016

This will mean managing budgets, assisting with internal communications, organising global events and loads more! My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. What does an average day look like? I hate to use a cliché but there is no average day.

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Dropbox International Collaborate Assertiveness 100

Practically Perfect PA

DECEMBER 17, 2015

A modern PA’s role is pretty diverse; one day they may be assisting one executive with personal tasks, the next they may be making business travel arrangements for a different person. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. But how do you do that, exactly?

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Calendars Filing Email AT&T 100

Office Dynamics

JANUARY 19, 2009

Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Ask your assistant to color code and flag incoming e-mails.

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Fax Filing Travel Phones 100

Stephanie LH Calahan

NOVEMBER 1, 2013

When I travel, I take my laptop and Kindle Fire. other gigs or events - once I was the emcee at an event, there for three days with a speaking slot at the end and I did two other speaking gigs. more people virtually than I did at the event.   Tips for Health Conscious Travelers.   Keeping It Simple.

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Time Zones 2003 Lifestyle Dropbox 100

Office Dynamics

JANUARY 19, 2009

Have your assistant place your hard copy mail in assorted color files to speed your reading and determine priority items. An example is a red file for urgent mail and faxes, yellow for interoffice reports, green for general mail, blue for junk mail, etc. Ask your assistant to color code and flag incoming e-mails.

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Fax Filing Travel Phones 100

Practically Perfect PA

FEBRUARY 19, 2013

If you are running a team building event or get together you could create a hashtag for the event and ask everyone to follow it for updates and information as the event takes place. Additionally if you are in a small office you could monitor the company Twitter account and interact with clients. Corporate Social Media.

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Social Media Skills Dropbox Twitter 100

All Things Admin

JUNE 23, 2021

Travel planning. Meeting and event planning. Let’s use meeting and event planning as our example, and focus on creating a system for planning monthly staff meetings. Project management. Other systems you may want to prioritize, depending on your job duties, include: Disaster recovery planning. Finance and accounting.

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Agenda Equipment Administrative Professionals Calendars 90

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

LEADERASSISTANT.COM

OCTOBER 29, 2023

. ––– THE LEADER ASSISTANT PODCAST IS PRESENTED BY EZCATER ezCater is the nation’s most trusted provider of corporate food solutions — the best way for companies to order food for daily employee lunches, meetings, and events of any size or budget. And favorite hobby for sure has to be travel. We’re a big traveling family.

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AT&T Retirement Travel Networking 72

The Office Professionals Place

DECEMBER 9, 2009

These events can cause undue stress because the pressure is on for the event to be as successful, the gift to be appreciated, or even for you to have some quality relaxation time. Form a committee, then within the committee form subcommittees for activities throughout the event. Use your days off during the holidays to relax.

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Holidays Stress Gifts Filing 100

Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

Office Dynamics

APRIL 8, 2016

However, after a recent turn of events such as staffing vacancies and promotions, I have found myself providing administrative support to several other key managers while we recruit for vacant positions. The primary manager may be traveling and/or unavailable to answer your questions. email, instant chat, phone, text messaging, etc.).

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Management Administrative Professionals International Mentoring 100

Practically Perfect PA

JANUARY 10, 2017

Internal & External Training: The first external conference that I ever attended was Square Meal Venues and Events. Over the course of the year I collated a ‘show and tell’ file of all of the internal / external training I had attended and any work related achievement. Moral of the story – if you don’t ask, you don’t get.

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Business Cards International Training Networking 100

Professional Assistant Blog

JULY 7, 2010

By The Professional Assistant on Wednesday, July 07, 2010 Filed Under: MS-Excel , Productivity Y our boss calls you over to their office and asks that you send her a list of something that you’ve created in Microsoft Excel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Excel 2008 Google Docs Cubicle 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. First, they are used to doing everything themselves.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100

Office Dynamics

APRIL 12, 2010

They are used to managing their own e-mail, making their own travel arrangements, and setting up their own appointments. Many new executives who have never had an assistant before have a picture in their mind of someone who answers the phone, types, and files. First, they are used to doing everything themselves.

Mentoring 100

Mentoring Meeting Minutes Social Media Filing 100