4 Top Project Management Tools

Office Organization Success

One question that I get asked a lot is “what’s a good online product I can use for scheduling projects throughout the year?” Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Good ole’ Google calendars are a really quick and simple project management tool. You can have a daily agenda emailed to you so you know what you need to focus on on that particular day.

Why Use Sheets Instead of a Project Management Software

Productivity Bits

M ost organizations nowadays have numerous ongoing projects which need to be organized and kept in order. It is almost impossible to simply use time sheets and manually organize the people on these projects; this is where you can use project management software to your advantage. Most of the available project management software will contain ready-made templates that you can use to organize and keep track of all the information regarding personnel, deadlines and data.

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C3: a new approach to Collaborative Project Management

BioTeams

Most approaches to project management concentrate on the tasks which need to be successfully completed to achieve the project goal. Important as this is, it is at most only half of the story of successful project management. The C3-CPM approach addresses the hidden side of project management - the people-collaboration-end-result perspective. Context : Why is this project important now?

3 Ways To Break The Email Habit And Improve Mental Focus

Productivityist

I have a confession to make—I’m a bit of an email addict. As a self-employed freelance writer, checking email is directly connected to my work. Is there an update on that project?” As a result, the first thing I would do every day is check my email. I found myself lacking in mental focus and checking my email more and more. The book was eye-opening in how it explained the email problem, which I didn’t expect. What is your approach with email?

2015 83

Project Managment Planning Time | Men With Pens

Men With Pens

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. I could throw the text book definition of project management at you… Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. …

Why I Stopped Saying You Can’t Use Email to Manage Tasks

Productivityist

For years I’ve been a champion of steering clear of email when you’re trying to manage your tasks. Every time I have witnessed someone using Outlook or Gmail as a to do list, I cringed and did my best to get them to see the light of day and start using an actual task management or to do list application for getting things done instead. Now I wouldn’t say that I’ve seen the light of day and realized that you can use any email app as a to do list – far from it.

2019 87

How to Write an Effective Email Subject Line

Jen Lawrence

Over my 15+ years as an administrative professional and project manager, I found one tool to be indispensable for getting the answers I need and crossing things off my list. And that is… using the email subject line. Happy emailing!

2020 52

3 Ways to Reduce Errors in Your Emails

Jen Lawrence

With these 3 tips, you will greatly reduce the most common email writing errors without dedicating a ton of time proofreading and editing. After you’ve drafted your email, step away for a moment. Then come back to the email for a quick review.

2020 52

How To Handle Hundreds Of Emails In Just One Hour

Productivityist

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. A few of the stupid things I tried to manage the e-mail: * Folders. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. I review email twice a day now.

Email 63

Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. Many business people don’t check their social media profiles regularly, whereas any email sent to them will most likely go straight to their smartphone. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

Email 161

3 Biggest Mistakes Made While Writing Emails that are Simple to Solve

Jen Lawrence

Like it or not, email is still our default form of communication and it’s not going anywhere anytime soon. Sure, you can add in various collaboration and communication tools, but you’re not going to completely get rid of emails. Too many new emails. Happy emailing!

2020 52

Multi-tasking is not what it’s all cracked up to be.

Office Dynamics

Do you regularly multi-task, such as reading emails while someone is talking to you on the telephone? Here are some tips that can help: Focus on a single project. Don’t be tempted to jump back and forth to incoming e-mails when you should be finishing a project. Admin Assistant Training Admin Tips Motivators Productivity Self Development Workplace Tools administrative assistant skills focus multi-tasking productivity project management workplace productivity

2015 179

Tips for Managing Incoming Emails from Customers

Andrea Kalli

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Service businesses will always need to devote more time to emails than product-based businesses. Despite these differences, there are some important email management tips that can apply to any online business. Limit your daily email quota.

Email 122

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times. However, after a recent turn of events such as staffing vacancies and promotions, I have found myself providing administrative support to several other key managers while we recruit for vacant positions.

2016 140

Review – Casual.PM

Productivityist

Project Management tools can be unwieldy beasts, that’s for sure. I mean, managing a project is supposed to be complicated, isn’t it? I know that when I first started out life as a Project Manager, I was desperate to find some software that would make the whole process somehow simpler and allow to me a foster a greater level of control over my responsibilities. I have one project I am working on at the moment, for example, where Casual.PM

2015 86

How to Gather Email List Subscriptions Through Video Marketing

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. If you need help with video editing projects, just let me know!

Email 139

How to Gather Email List Subscriptions Through Video Marketing.

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. If you need help with video editing projects, just let me know!

Email 139

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

Work With Stephanie « Listen to Stephanie on Solace Wealth Management on Blog Talk Radio | Main | My first Twitterview with @marciahoeck - Decisive Productive Action Taken » 6 Tools to Help You Manage Large Projects with Local & Virtual Teams I created this super secret (he he - not so secret now) group on Facebook of productivity and organization consultants and it has been a great source of networking for us.  Productive & Organized Home Contribute to P&O!

2011 205

Why You Should Plan To Burn Out

Productivity Bits

Email. Projects. A hectic day now and then is manageable. It’s not a sign of weakness; it’s a sign of good time management skills. Break It Up When you face a large project, it can seem overwhelming. Each complex project consists of several small components. GTD Hacks Personal Development burn out GTD Productivity project managementMeetings. Assignments. Deadlines.

2016 100

What To Expect As A Consultant

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter What To Expect As A Consultant Posted on April 16, 2010 by LJ Earnest Welcome to Simple Productivity Blog! If you want to receive updates in your email, click on the envelope in the upper right corner, or use the "Subscribe" link below the blog title.

2010 118

The Flow Easter Sale

Productivityist

As much as I’m heavily invested in OmniFocus as my “solo silo” for task management, I still use a collaborative productivity solution a lot. And Flow has usurped Asana as my team-based task manager of choice. That makes the cost just $69 – meaning you’ll have top notch task management that you can use both collaboratively and individually for what amounts to $5.75

2013 55

9 Step Process To Manage Your Remote Team

Office Dynamics

However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively. A simple solution to this problem is to use a project management system that helps capture all your ideas in one place. Trello allows us to manage all our tasks in one place. By prioritizing each task and designating a reasonable time to the task we’re able to manage our effectiveness.

2016 116

The Productivityist Podcast 56: Getting Into Smartsheet with Brent Frei

Productivityist

Smartsheet has been a player in the task management and project management space for a long time, and on this episode of the podcast Mike speaks with Brent Frei, the founder and VP of Marketing at Smartsheet. They talk about the present (and future) state of productivity, the subject of email, and why a smarter spreadsheet may very well be the best tool you can use to help you get things done. Corwin Hiebert | Managing Creative People + Creative Projects.

2015 79

Don’t…Unless

Productivityist

Don’t…check email first thing in the morning. Unless…you have a way of dealing with email that keep you mission-based rather than question-based. That means checking email with the mission “Here are the emails I know I have to deal with today/right now” instead of the question, “I wonder what emails I have?” If you need to start off your day with email, go in with a mission, not a question. Don’t…focus on working by project all the time.

2015 83

3 Inbox Labels You Need to Use

Jen Lawrence

Use the Pending Reply label to mark emails you’ve responded to and require a response from the other person. Take this a step further and BCC yourself on information requests you initiate and flagging your own email in your inbox. Projects/Key People.

2020 52

10 Painless Time-Tracking Apps For Your Creative Projects

Dumb Little Man

If you are a freelancer, team leader, manager, or a simple individual, you can use the feedback from time tracking apps to make well-informed choices. This will improve project management and save time on your work. 10 Time-Tracking Apps For Your Creative Projects. There is also the freedom to reassign the task as the manager deems fit. Users can also employ the Reports feature to make forecasts on the project.

2020 135

Essential Systems for Entrepreneurs

Jen Lawrence

We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly. Email, Calendar, Task Management, Document Management, Password Database. Client Management.

2020 52

3 Ways Automation Can Hurt Your Business

Jen Lawrence

Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Okay – raise of hands… how many of you have been told that the way to get ahead in your business is to automate as much as possible?

2021 52

Staying Organized with the One-Touch Rule

Jen Lawrence

For example, stacks of mail, unpacked boxes, unread email, a full but clean dishwasher. Things pile up and suddenly getting through the pile is no longer a task – it’s a project. Here are a few of my favorites: Inbox Management: Don’t let unread email pile up.

2020 52

5 Ways to Build Automation into Your Business

Jen Lawrence

TIP 1: Canned Emails + Snippets. Create templated emails or snippets of text to answer frequently asked questions, inquiry responses, or additional information that may be requested.

2020 52

Tools to Help Your Employees Work from Home

Dumb Little Man

Whatever it is you need, there’s almost always a tool available for it, like video conferencing tools, audio tools, productivity tools, and even project management templates. Teams tend to achieve more when using a collaborative task management tool like Trello.

2020 161

Your Time Change Crash Course

Jen Lawrence

For instance, you may be scheduling a meeting in July in Phoenix and some emails say “12:00 pm MST” and others say “12:00 pm MDT.” Daylight Saving is upon us once again – causing great confusion across the nation.

2020 52

Top 3 Signs You Need to Redesign Your Client Experience

Jen Lawrence

We’re buried in emails. Instead, take a careful look at all your website and email copy to ensure you’re covering the 5 W’s – who, what, where, when, why (eh – throw in the how too!)

2020 52

The 3 E’s of Exceptional Service

Jen Lawrence

Do you answer emails quickly? With over fifteen years of administrative and project management experience, she helps entrepreneurs develop custom client experience and operations solutions so they can transition from the Chief of Everything to CEO.

2020 52

Contests: An Exciting Way to Attract Customers | Internet.

Andrea Kalli

This knowledge is the prime reason that using mass email marketing is nearly impossible. You see, when they are expecting something from you in their email they are more inclined to add you to their favorites list. This way you have gone completely around the spam filters that have been trashing your marketing emails. They will favorite you now and possibly forever, leaving you a wide-open path for future email marketing campaigns and contests.

2010 100

Technology of the week: Highrise

Practically Perfect PA

Highrise is a flexible contact management tool which helps users keep their contacts organised. Users can make notes on a meeting, share important emails during negotiation, or share tasks related to any contact or project. Users can keep track of important tasks, assign tasks to team members, get reminders via email or SMS. Users can track and share contacts and emails in Highrise. What is Highrise?

2015 109

6 Strategies to Increase Productivity in the Workplace

Dumb Little Man

Additionally, the latest technology can help them at every step of a task — from project management to email marketing. Company managers or owners should be well aware of what motivates their employees the most. Team dinners are a great way of celebrating new milestones while doing a project. Productivity often suffers when the managers are unaware of what the employees are currently handling and working on.

2018 215

Another Reason to Love Dropbox. Paper!

Tips From T. Marie

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. If you’ve ever been through the process, it includes a lot of emailing. I can certainly share files in Dropbox, yet conversations about what the client likes, doesn’t like, or may like if it could be changed a bit, leads to email chains a mile long. Project Management that fits my kind of business.

Creating Your Personalized Productivity Tool Kit: Top 10 Tools to Consider

Dumb Little Man

With so many tools around, you may wonder what is the most popular personal productivity software to boost time management skills? ProProfs Project. It is a robust online project management software that boosts productivity by simplifying most project-related tasks. An intuitive dashboard helps in managing and organizing project-related tasks, tracking progress, collaborating with the team, delegating tasks, and creating reports.

2020 159

Top 3 Mistakes Made When Selecting a Task Management Tool

Jen Lawrence

We google “best task management tools” and pick the one with the best reviews. Except, two weeks later, we have a rush of work, and life gets a little hectic, and that task management tool… ugh! What integrations does the task management tool offer?

2020 52

Are assistants overqualified?

Practically Perfect PA

The description lists all of the core skills (diary and email management, travel arrangements, expenses etc) followed by one or two more bullet points relating to tasks designed specifically for the role (managing in-house IT software, supporting certain departments, managing social media for the organisation for example). What happens to an EA who can manage a diary standing on her head?

2015 207

Office Dynamics Administrative Conference – Thursday Sessions

Office Dynamics

Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. She has a 3-point system for managing email: first pass. Third pass, Defer to tasks anything remaining that requires focus and project management. She took the initiative to have a conversation with her manager, and it worked out well.

2018 146

Networking Is Important For Your Business — And The Follow Up Is Critical

Step It Up VA Coaching

Mark your calendar to follow up with a brief email no more than one week following your meeting. Don’t make the email too lengthy or too mushy; make it brief, but make it clear. Your next follow-up email should be maybe 7-10 days later. It should be very brief, and not really even a pitch— More like a “just checking in” email. Every once in a while, try emailing the prospect with a great tip, idea or article you think they might be interested in.

2015 126