4 Top Project Management Tools

Office Organization Success

One question that I get asked a lot is “what’s a good online product I can use for scheduling projects throughout the year?” Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best.

Why Use Sheets Instead of a Project Management Software

Productivity Bits

M ost organizations nowadays have numerous ongoing projects which need to be organized and kept in order. It is almost impossible to simply use time sheets and manually organize the people on these projects; this is where you can use project management software to your advantage. Most of the available project management software will contain ready-made templates that you can use to organize and keep track of all the information regarding personnel, deadlines and data.

C3: a new approach to Collaborative Project Management


Most approaches to project management concentrate on the tasks which need to be successfully completed to achieve the project goal. Important as this is, it is at most only half of the story of successful project management.

Project Managment Planning Time | Men With Pens

Men With Pens

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. I could throw the text book definition of project management at you… Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. …

Why I Stopped Saying You Can’t Use Email to Manage Tasks


For years I’ve been a champion of steering clear of email when you’re trying to manage your tasks. Now I wouldn’t say that I’ve seen the light of day and realized that you can use any email app as a to do list – far from it. Email Evolved.

2019 83

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 174

9 Step Process To Manage Your Remote Team

Office Dynamics

However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively. A simple solution to this problem is to use a project management system that helps capture all your ideas in one place.

2016 147

Tips for Managing Incoming Emails from Customers

Andrea Kalli

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Limit your daily email quota.

Email 158

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

2011 267

Multi-tasking is not what it’s all cracked up to be.

Office Dynamics

Do you regularly multi-task, such as reading emails while someone is talking to you on the telephone? Here are some tips that can help: Focus on a single project. Don’t be tempted to jump back and forth to incoming e-mails when you should be finishing a project.

2015 226

Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

Email 210

Email Productivity: My Outlook Secrets

Simple Productivity Blog

Last week I talked about how I use GMail to process my email at home. Everything I get email about at work is going to fall into a few different categories that are easily recognizable. The majority of the email is related to my actual work, which is assigned a project number. This chain starts when I am assigned to a project (spawning an email with the project number in the subject), then assigned to work the item (spawning another email).

Email 159

Time Management 101

Simple Productivity Blog

Managing time is the basis for all productivity systems, yet the systems assume people already know how to manage time. Here is a crash course in Time Management as it works in SPB-land. In order to manage your time, you are going to have to know what time you have to work with.

2010 239

How To Handle Hundreds Of Emails In Just One Hour


As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. A few of the stupid things I tried to manage the e-mail: * Folders. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. I review email twice a day now.

2016 64

Review – Casual.PM


Project Management tools can be unwieldy beasts, that’s for sure. I mean, managing a project is supposed to be complicated, isn’t it? You get a tutorial project to work through when you start which is designed to show you the main features that Casual.PM

2015 111

How to Gather Email List Subscriptions Through Video Marketing

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide.

Email 181

How to Gather Email List Subscriptions Through Video Marketing.

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide.

Email 181

Why You Should Plan To Burn Out

Productivity Bits

Email. Projects. A hectic day now and then is manageable. It’s not a sign of weakness; it’s a sign of good time management skills. Break It Up When you face a large project, it can seem overwhelming. Each complex project consists of several small components. GTD Hacks Personal Development burn out GTD Productivity project managementMeetings. Assignments. Deadlines.

2016 100

My Time Management Reboot: The Pros and Cons of Electronic Systems and Why I Created a Hybrid

Eat Your Career

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more.

2013 189

Todoist: A Web and iOS Task Manager

Simple Productivity Blog

Recently, another task and project manager came across my desk. ToDoIst is a project and task manager that works on iOS, and has a web component to make it easy to use. The application breaks things down into projects and tasks. Projects can be nested, as can tasks.

2012 158

The Flow Easter Sale


As much as I’m heavily invested in OmniFocus as my “solo silo” for task management, I still use a collaborative productivity solution a lot. And Flow has usurped Asana as my team-based task manager of choice.

2013 72

What To Expect As A Consultant

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter What To Expect As A Consultant Posted on April 16, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

2010 153

"Thanks" as a Close Has Gone Too Far!

Business Writing

Last week I was teaching Better Business Writing when a project manager showed me an email he had written to his boss. Email Etiquette The message ended with this complimentary close: Thank you for the opportunity to attend, That is not a.

2013 142

How To Effectively Manage Your To-Do List

Productivity Bits

The Next-Action Lists, along with the calendar, are at the heart of daily action-management organization. There are two things that you can do to make your to-do list an effective tool of productivity: Contextualize and bundle the tasks into Projects. Create The List Of Your Projects.

2010 251

Five SEO Reputation Management Strategies

Andrea Kalli

One area that is both free of direct marketing and very appealing to businesses is reputation management. If you are interested in using SEO as a reputation management tool for your business, these five strategies, tips, and tactics could be of value.

2010 151

Book Review: Bill’s Imperfect Time Management Adventure

Simple Productivity Blog

I am always on the lookout for new time management pieces to slot into my current system. When Francis Wade emailed me and asked me to read and review Bill’s Im-Perfect Time Management Adventure: A Business Fable , I thought why not? The thing that really piqued my curiosity is that this time management book was written as a novel. The premise of the book centers around Bill, a project manager who is not very good at time management.

2013 162

IT Infrastructure Management Opening

The Marq

TheMarq A Human Perspective on Business and Life IT Infrastructure Management Opening Job Posting I received the email below from one of the recruiters Ive worked with in the past.

2010 56

9 Useful Tools for a Small Business to Manage Work Better

Small Business CEO

You can use all the help you can get in order to manage the work and the employees better. Basecamp is one of the leading project management solutions for a small business. It blends social media with emails and allows for scheduling of update releases up to a month in advance.

Technology of the week: Highrise

Practically Perfect PA

Highrise is a flexible contact management tool which helps users keep their contacts organised. Users can make notes on a meeting, share important emails during negotiation, or share tasks related to any contact or project. What is Highrise?

2015 141

The Productivityist Podcast 56: Getting Into Smartsheet with Brent Frei


Smartsheet has been a player in the task management and project management space for a long time, and on this episode of the podcast Mike speaks with Brent Frei, the founder and VP of Marketing at Smartsheet. Corwin Hiebert | Managing Creative People + Creative Projects.

2015 103



Don’t…check email first thing in the morning. Unless…you have a way of dealing with email that keep you mission-based rather than question-based. That means checking email with the mission “Here are the emails I know I have to deal with today/right now” instead of the question, “I wonder what emails I have?” If you need to start off your day with email, go in with a mission, not a question. Don’t…focus on working by project all the time.

2015 83

The Future of the Administrative Profession

Office Dynamics

It’s important to recognize the difference between surviving and thriving, because the key to success is available to those who successfully manage to cross the bandwidth between the two. Administrators handled many tasks, and had backups, cross training, and team-shared projects.

2015 231

So do assistants think the role has diversified?

Practically Perfect PA

Event Management, Project Management, Human Resources and Finance have become a big part of my job. Tasks and responsibilities involving heavy project management are becoming commonplace for the admin too.”

2014 217

What can Oprah Winfrey teach assistants?

Practically Perfect PA

Assistants should always seek out the things they are good at – be it spreadsheets, marketing, social media or project management – and then do more of that stuff. If a project comes up ask to help the project manager, get involved with the organisation’s social media.

2014 228

6 Strategies to Increase Productivity in the Workplace

Dumb Little Man

Additionally, the latest technology can help them at every step of a task — from project management to email marketing. Company managers or owners should be well aware of what motivates their employees the most. Happy and productive employees help a company to grow.

2018 279

Getting the Most Out of Your Next Performance Evaluation

Office Dynamics

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. This can be done via a checklist with feedback from your manager and coworkers.

2018 165

A day in the life: Laura O’Malley, Team Lead and Executive PA, Hertfordshire Community NHS Trust

Practically Perfect PA

and line manage the two administrators and our reception staff. There is the usual diary shuffling and checking of emails (mine and my bosses), the phone is always ringing and I get a zillion requests for meetings every day, all of which seem to eat up a huge amount of my day.

2016 207

A day in the life: Catheryn Fellowes, EA to Sophie Hulme

Practically Perfect PA

However, I also work closely with the Management team across all departments and in particular manage the Instagram & social media accounts and support the PR team with events and special projects. and the first thing I do is check my emails and the diary for the day.

2016 207

15 social media and technology trends for 2015

Practically Perfect PA

For assistants who have managers that engage with social media it is important that they have a variety of great images that they can use when tweeting, updating LinkedIn and writing for the corporate blog. Wearable technology.

12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

To Do Lists – Task Management. Projects. There are 5 core systems I encourage assistants to look at first: Time and Task Management. Project Management. Her system for email management is outstanding.

2016 157

Networking – it doesn’t have to be a chore!

Practically Perfect PA

Once you have managed to engage in conversation, introduce yourself with more than just your name. “Hi, PA Life a fantastic resource of useful information for PAs and once you register with them you will receive emails of all their upcoming events.

2014 248

ITA* Presented Miniopoly: Wow what a showcase!

Practically Perfect PA

However, we have a problem; we think our Project Manager Hana may still be stuck in jail considering her empty desk this morning…. To enquire about hiring the ITA* venues, please email William Smith from ITA.

2016 130

Office Dynamics Administrative Conference – Thursday Sessions

Office Dynamics

Debbie Gross (Strategy) suggested administrative assistants to work at a higher level by using their Outlook calendar like their own personal admin to help keep them on track with the many projects to be managed. She has a 3-point system for managing email: first pass.

2018 182