3 Ways To Break The Email Habit And Improve Mental Focus


I have a confession to make—I’m a bit of an email addict. As a self-employed freelance writer, checking email is directly connected to my work. Is there an update on that project?” As a result, the first thing I would do every day is check my email.

2015 109

Project Managment Planning Time | Men With Pens

Men With Pens

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. I could throw the text book definition of project management at you… Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. …

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Top 5 Tips for Making Email the Cornerstone of Your Business

The Small Business Blog

Although email has lost ground to social media and instant messaging in recent years, it is still one of the quickest ways to get hold of people. If you want to guarantee that they will see your message, email is still the next best thing to actually phoning them or meeting in person.

Email 210

Multi-tasking is not what it’s all cracked up to be.

Office Dynamics

Do you regularly multi-task, such as reading emails while someone is talking to you on the telephone? 90% of American adults own a cell phone. (64% 67% of cell owners find themselves checking their phone for messages, alerts or calls – even when they don’t notice ringing or vibrating.

2015 238

How To Handle Hundreds Of Emails In Just One Hour


As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. A few of the stupid things I tried to manage the e-mail: * Folders. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. I review email twice a day now.

Email 63

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 187

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too.

2011 267

Why You Should Plan To Burn Out

Productivity Bits

Email. Phone calls. Projects. A hectic day now and then is manageable. It’s not a sign of weakness; it’s a sign of good time management skills. Break It Up When you face a large project, it can seem overwhelming. Each complex project consists of several small components. GTD Hacks Personal Development burn out GTD Productivity project managementMeetings.

2016 100

What To Expect As A Consultant

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter What To Expect As A Consultant Posted on April 16, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

2010 153

Here’s How You Can Successfully Change To A Work-From-Home Career

Dumb Little Man

Relegate returning your calls and responding to emails to the afternoon. Make sure your phone is off or on silent. Unlike working in the office, where your supervisor may monitor your work, here you are your own boss; though your manager might check on you occasionally.

2020 171

Another Reason to Love Dropbox. Paper!

Tips From T. Marie

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. If you’ve ever been through the process, it includes a lot of emailing. I can certainly share files in Dropbox, yet conversations about what the client likes, doesn’t like, or may like if it could be changed a bit, leads to email chains a mile long. Project Management that fits my kind of business.

The Vanishing Executive Assistant? My Response

Eat Your Career

Executives are tech-savvy, self-sufficient and independent, so they manage a lot of their own administrative needs. Executives don’t want to “manage” another person. The author cites a manager who was relieved to not have an assistant, as it was just another person to manage.

2020 148

15 social media and technology trends for 2015

Practically Perfect PA

For assistants who have managers that engage with social media it is important that they have a variety of great images that they can use when tweeting, updating LinkedIn and writing for the corporate blog. Wearable technology.

Building Client Trust: Communication is Key

Step It Up VA Coaching

Set a date for an initial call to clearly outline your strategies and goals for the project, and to solidify the lines of communication between you and the client. Nobody wants a call to their home phone late at night or during family times if it’s not an absolute emergency.

2015 141

Stop Multitasking and Focus

Jen Lawrence

I had taken a job as an assistant to three executives, plus my role required project management work. And I just couldn’t seem to get my project reports sent out. At this time, I overhauled the way I managed myself. Turn off your email notifications.

2019 66

IT Infrastructure Management Opening

The Marq

TheMarq A Human Perspective on Business and Life IT Infrastructure Management Opening Job Posting I received the email below from one of the recruiters Ive worked with in the past.

2010 56

So do assistants think the role has diversified?

Practically Perfect PA

Event Management, Project Management, Human Resources and Finance have become a big part of my job. In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive.

2014 219

10 Apps for Administrative Productivity and Organization

Office Dynamics

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Designed by Freepik.

2017 182

Staying Focused At Work: How To Be Productive In A Challenging Environment

Dumb Little Man

Because of that, managers are quite pressed to find a solution that can motivate their team members while boosting their productivity. If there are sudden urgent tasks, you can deal with them with a simple project management tool. While working on an important project, put your phone on silent or switch it off. If you really want to stay updated with your social media accounts, you can designate dedicated time slots to check your phone. Be an Email Ninja.

2017 162

Top 13 Tools For Efficiently Running Your Online Business

Dumb Little Man

Basecamp Basecamp is without a doubt the most popular web-based project management tool. Its interface is simple and easy to use, lets you create multiple projects with various customizations, share files, create to-do lists and milestones, and do much more.

2011 283

Stop Multitasking and Focus

Jen Lawrence

I had taken a job as an assistant to three executives, plus my role required project management work. And I just couldn’t seem to get my project reports sent out. At this time, I overhauled the way I managed myself. Turn off your email notifications.

2019 52

Getting the Most Out of Your Next Performance Evaluation

Office Dynamics

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. This can be done via a checklist with feedback from your manager and coworkers.

2018 186

3 Tips to Ensure Remote Workers are Accountable

Office Dynamics

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Working remotely and other flexible schedule options are becoming increasingly popular in work settings.

2016 148

Virtual Assistant…10 Years Later

Tips From T. Marie

It was sheer coincidence that an Internet search for an ongoing school project happened to return a small article that mentioned a virtual assistant. . Because of the confusion, many of us adopted alternative terms to describe our services like virtual office managers and online business consultants. . Some VA’s began to specialize in things like email marketing, online project management and social media marketing.

2017 124

A day in the life: Laura O’Malley, Team Lead and Executive PA, Hertfordshire Community NHS Trust

Practically Perfect PA

and line manage the two administrators and our reception staff. There is the usual diary shuffling and checking of emails (mine and my bosses), the phone is always ringing and I get a zillion requests for meetings every day, all of which seem to eat up a huge amount of my day.

2016 207

My Time Management Reboot: The Pros and Cons of Electronic Systems and Why I Created a Hybrid

Eat Your Career

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more.

2013 189

Building Client Trust: Communication is Key

Step It Up VA Coaching

Set a date for an initial call to clearly outline your strategies and goals for the project, and to solidify the lines of communication between you and the client. Nobody wants a call to their home phone late at night or during family times if it’s not an absolute emergency. If they don’t like constant emails with status reports, then use a project management tool and put the information there so the clients can check on things on their own time.

2012 126

Ten Small Business Trends You Need to Embrace in 2015

Tips From T. Marie

You can no longer deny the benefits of cloud services like document storage, subscription based cloud software services and virtual office space with shared project management. This week we will say goodbye to 2014 and welcome a new year.

2015 153

Are You Allowing Technology To Stretch Your Working Day?

Simple Productivity Blog

If you were needed during the off hours, you might be reachable at your home phone, but if not, there were no other options, short of sending the police after you. Project managers get called in if the computer site goes down.

2012 203

Inside the Edinburgh PA Network

Practically Perfect PA

Sherien Ahmed @sherienSA , PA to Senior Management Team, Venture Trust. Sally Lloyd @salidatious Assstant to Managing Director, CodeBase. Amy : I am currently an Executive Assistant at Skyscanner to the CTO, Director Engineering, Director of Project Management and the Director of HR.

AZVAs Podcast 5: Building Relationships with other Small Businesses

Loosely Speaking

Tips on deciding whether or not to hire a coach (more on this in August) and why you need to use a contract for every project. Online: www.cupperscoffee.com Phone: 928.445.1636. To receive an announcement by email when a new podcast is available, email ktcosmos@LooseEnds.net.

2010 172

Bicycling from Phoenix to Denver. One Man's Journey

Andrea Kalli

I convinced him that this is the perfect time to document his story, his preparation, and his biking adventure through a blog, social media, and his mobile phone. This is his Travel log, his moblog, his mobile blogging project. Even the phone number is a toll free one.

2010 188

It is Easy to Answer "Where Does My Time Go" with Chrometa - Interview CEO @BrettOwens

Productive & Organized

My first step was to talk to my manager and my in-house coach to see how they tracked their time.      Professionals who need to keep very close track of their time - usually for billing and/or project tracking purposes. 

2011 230

Book Review: Bill’s Imperfect Time Management Adventure

Simple Productivity Blog

I am always on the lookout for new time management pieces to slot into my current system. When Francis Wade emailed me and asked me to read and review Bill’s Im-Perfect Time Management Adventure: A Business Fable , I thought why not? The thing that really piqued my curiosity is that this time management book was written as a novel. The premise of the book centers around Bill, a project manager who is not very good at time management.

2013 162

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  Keeps all your appointments, contacts and email in one spot so it's all synched up. Click to get posts as we publish Prefer less email?

9 Useful Tools for a Small Business to Manage Work Better

Small Business CEO

You can use all the help you can get in order to manage the work and the employees better. Basecamp is one of the leading project management solutions for a small business. It blends social media with emails and allows for scheduling of update releases up to a month in advance.

2013 95

Standard Operating Procedures: Tips for Creating Business Systems | Office Organization & Office Efficiency | OfficeArrow


More from this Topic Purchase Order Form Template (Excel) Receive this FREE Purchase Order Template along with complimentary, no obligation price quotes (via phone and email) from multiple quality & independent accounting and bookkeeiping service providers.

2010 52

The Mobility of Facebook: Social Networking on the Go

Andrea Kalli

Most modern cellphones and smartphones have the ability to send and receive email. Facebook takes advantage of this by allowing you to upload status updates or photos from any email account.

Construction Work Ahead–Part 3 of 4

The Marq

You recall, I was doing Randy a favor by walking a job site, where I’d met up with a previous contact from a project, Angela. He’s not surprised about the project, nor how I am remembered. into this, his cell phone rings and he answers it.

2012 56

4 Truths Which Spur Growth Through Mobile

Small Business CEO

Here are four tips which outline why a mobile device strategy is the right choice in order to give you extra dynamism, keep staff and project contractors connected and maintain productive remote business affairs: 1. Mobile has become a global force to be reckoned with.

2013 81

Construction Work Ahead–Part 1 of 4

The Marq

So much so that the economic meltdown of 2008 didn’t seem to affect him, even though he worked in the construction industry as a Senior Project Manager. Doran and I had collaborated on writing subcontracts for his last Project at Bernards, and I remembered we’d worked well together.

2012 60

What Can Twitter Do For My Business? | Internet Marketing.

Andrea Kalli

It can be a challenge to keep on top of your email inbox while trying to take care of the many other things which are part of running your business. It’s a lot quicker than fielding phone calls for each and every question or even replying to email.

Guest Blogger: David B. Wright, Author

The Office Professionals Place

This morning the phone rang - youve got an interview! If it is a project management position, prepare a project status review presentation or the like…you get the idea. This method is particularly effective for leadership / management positions.

2009 141