Musings of a High-Level Executive Assistant

JULY 20, 2015

This will likely cut down on a lot of basic questions like the what the fax number is or your boss’ parking spot number. Keep it somewhere where it can be easily found, but either limit the amount of confidential information or put it in the your top desk drawer so it’s not out in the open. I have 2 sets of alarms on my calendar.

Calendars 40

Calendars Fax Phones Email 40

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on. Contact Ms.

Filing 100

Filing IAAP Fax Calendars 100

Loosely Speaking

MARCH 17, 2009

Jeannine hosts monthly “Elite Virtual Assistance Insiders calls,&# and I asked her to share information on this one and a few scheduled over the next few months. Mark your calendar for Wednesday, March 18, 2009 beginning at 7:00 p.m. Don’t miss it. You can take a test-drive, too. Hope you can join us!

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2004 Fax 2009 Calendars 100

The Office Professionals Place

JUNE 7, 2010

I have a Blackberry and would hate to lose my contacts and calendar, but stuff happens. My contacts, tasks, and calendar are updated if there are any changes. Keep paper files organized so that just in case you need to access them, you can get to information quickly. Dewoun Hayes at worklifecoach@excite.com for more information.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Stephanie LH Calahan

DECEMBER 15, 2009

  :-)  With that in mind, I figured it would be a fantastic time to ask my colleagues to help me keep you informed!  PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! To your success! in News & Updates! To your success!

Medical 100

Medical 2009 2010 Calendars 100

The Office Professionals Place

JANUARY 21, 2010

If you want more information, let me know by posting a comment to this article. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. We never sell your personal information to third parties. Contact Ms.

Google 100

Google Google Docs Filing IAAP 100

Laughing all the Way to Work

APRIL 1, 2008

Although I rarely get anything of real importance by regular mail, I still receive a lot of mail by courier and by fax. Sometimes the date a letter is received can be very important to your boss, especially if it is time sensitive information. Put the dates in your boss’s calendar or tasks. Is there opportunity in the mail?

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Fax Calendars Filing Confidence 100

The Office Professionals Place

OCTOBER 15, 2009

“Thought Appropriate Gifts&# One year I got my boss an interchangeable, 3-D calendar to put on her desk. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. She is really date and deadline conscientious.

Gifts 100

Gifts Clothes Filing Restaurants 100

Laughing all the Way to Work

SEPTEMBER 20, 2009

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin. I get those calls all the time. September 22, 2009 Jenny Tang said.

Fax 100

Fax Time Zones IAAP 2009 100

Step It Up VA Coaching

MARCH 24, 2011

In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE. Organize the business cards and contact information you have collected over the past year. File or toss that pile of papers into your newly streamlined filing system.

Filing 100

Filing Business Cards Fax AT&T 100

The Office Professionals Place

FEBRUARY 2, 2010

Bad bosses like to withhold information from their employees or expect their employees to be mind readers and already know what they’re supposed to know. How to deal with it: If you work with someone who does not like to share information or it seems as you are left in the dark, ask questions. Need a speaker/presenter?

Filing 100

Filing 2010 2006 AT&T 100

The Office Professionals Place

SEPTEMBER 30, 2009

For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Dewoun Hayes at worklifecoach@excite.com for more information. At The Office Professionals Place, we recognize that privacy of your personal information is important. Need a speaker/presenter? Contact Ms.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

AUGUST 13, 2009

For more information on these certifications, click the link [link] 2. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Dewoun Hayes at worklifecoach@excite.com for more information.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Stephanie LH Calahan

FEBRUARY 11, 2011

The most successful business owners and professionals effectively use tools to manage their time, space and information.  Best Tool My favorite is: The Paper Tiger software Because: I always have all my information at my fingertips and can find things right away. » 12 Business Productivity Tools They Can Not Live Without!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

MAY 13, 2011

Wordpress is not just a software, but a platform for managing, creating and publishing information on the Internet without having any technical and programming skills. Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. A Self-Hosted Wordpress Blog.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

FEBRUARY 14, 2011

You, and anyone you would like to pass this message along to, can get lots of no cost information and resources on time management from time management experts all across the country.   Once you receive the material, make sure that you schedule time on your calendar to consume it and take action.

Fax 100

Fax Networking 2007 Management 100

Professional Assistant Blog

AUGUST 28, 2008

Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. The best way I could find accomplishing this task is by having to change the time zone information each time I need to add a new meeting. I need to book meetings for him to travel to firms all over Canada.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.  Your Physical Information (Paper, books, binders, etc.)   FINDING what you are looking for is the most important aspect of a good physical information system. 

Networking 100

Networking Email Phones Filing 100

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Dewoun Hayes at worklifecoach@excite.com for more information. Need a speaker/presenter? Contact Ms.

Stress 100

Stress 2010 Filing Resume 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? Here is some information they shared with me in a conversation about their application.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Twitter Social Media Facebook Networking 100

Stephanie LH Calahan

FEBRUARY 18, 2011

  Still others get completely overwhelmed with the information drowning their in-boxes on a daily basis.  Be careful not to send long rambling emails, make sure your action items are clear and concise, include deadlines and all necessary information. Ask yourself if you REALLY want to receive that information.

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

DECEMBER 30, 2010

The Wall Street Journal reported that the average person spends over 150 hours per year just looking for information.    The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

  Also, when you come across papers that are date driven, make sure to add an entry to your calendar/planner to remind you to do things.    You trust it because it is easy to use and you can find information with ease when you need it.    Your information is secure and backed up too. 

Filing 100

Filing Medical Finance Health 100

BMT Office Administration

MAY 9, 2024

Tax Regulations E-filing corporate and partnership returns S corps, C corps, and partnerships with at least 100 partners must e-file their income tax returns if required to file at least ten returns of any type during the calendar year ending with or within the entity’s taxable year. You can also fax e-filing waiver requests to 877-477-0575.

Payroll 52

Payroll 2024 Filing 2023 52

Laughing all the Way to Work

OCTOBER 11, 2009

very informative entry! FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

APRIL 27, 2009

All important information, but I knew I couldnt possibly retain much of what I was looking at in one sitting so I started to cheat and flip through a few tabs because I had to sign a form that I read the manual. Too much information. I think people forget how overwhelming everything can be when you start a new job. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 Administrative Professionals 100

Stephanie LH Calahan

DECEMBER 10, 2010

Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. If you need to write/send your holiday cards then look at your calendar and schedule it in. In the calendar. Schedule those activities on your calendar. Don't fill your calendar to the max.

AT&T 100

AT&T Calendars Social Media Stress 100

Men With Pens

JUNE 13, 2010

You have to rely on your client to give you the information you need and write on faith. Dean: I start out with a little housecleaning, meaning I answer emails, approve blog comments, and check my calendar for meetings or tasks for the day. Sending copy by fax or FedEx. Well, I don’t have to. Getting corrections by mail.

2010 40

2010 Interviewing AT&T Phones 40