Success

AUGUST 17, 2021

Or daydreamed about a new project? In this episode of SUCCESS Stories , Chief Storytelling Officer Kindra Hall talks to Juliet about what really counts as white space ( put the phone down ), why we’re so uncomfortable with appearing like we’re doing nothing, and how to make some white space in your day. . Notice the natural pauses.

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Worxbee

FEBRUARY 28, 2022

EAs will often have random projects that require them to collaborate with other departments - it’s essential to maintain those human connections. From task apps to full-blown project management tools, the software has never been easier for task management. Trello - Trello is a kanban (cards) style of project management tool.

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Jen Lawrence

AUGUST 3, 2020

Like it or not, email is still our default form of communication and it’s not going anywhere anytime soon. Sure, you can add in various collaboration and communication tools, but you’re not going to completely get rid of emails. Too many new emails. Bottom line, you should have an email signature.

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Success

JUNE 23, 2021

You do not need to be managing email and invoicing and bookkeeping,” she says. “If Handing the minutiae of backend support tasks off to a qualified professional allows leaders the calendar capacity to focus on their company’s growth and, more importantly, their own personal peace of mind. “My

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Success

MARCH 28, 2024

If you’re wondering how to ask someone to be your mentor, ask them in person if they live locally, or ask via email or phone if they live a significant distance away from you. Don’t ask for last-minute reviews of documents or projects, and honor their preferred method of contact. Remember that your mentor is likely very busy.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

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Office Dynamics

JULY 10, 2018

The meeting is typically a way to evaluate the past year’s project management, acknowledge achievements, receive valuable feedback for performance improvement and create new goals for continued productivity. Below are a few: Throughout the year track each project and goal progress, additional duties added and positive feedback from others.

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

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On The Job

AUGUST 10, 2017

They are more likely to finish projects they start; less likely to let things fall through the cracks; don't miss deadlines; and less likely to have overflowing inboxes. Let these top performers do most of the work, and you'll keep doing your job and finding enough time to check Facebook every hour or play "Word Cookies" on your phone.

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Ideas.Ted

OCTOBER 5, 2021

And collaboration overload isn’t just about the meetings that fill up our calendars — it’s also the endless emails, Slacks, reports and work that every new project generates. The need to be right has a way of generating excess meetings and emails that consume many people’s time.

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Productivity Bits

MARCH 1, 2011

This phone is definitely an upgrade from my Nokia E71. Mobile – It’s in my BlackBerry phone, so obviously it’s mobile. Integration with Blackberry Calendar – One of the best features of myTasks is it’s integration with the BlackBerry’s built-in Calendar app. Open myTask app.

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LEADERASSISTANT.COM

MARCH 28, 2024

Traditionally, executive assistants were seen as secretarial staff, making copies and answering phone calls. Today’s EAs are strategic partners who manage projects, make travel arrangements, and participate in high-level decision-making processes. What is the Role of an Executive Assistant?

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Success

JANUARY 7, 2023

The more detailed my calendar, the more prepared and focused I am. I often find myself pulled in too many directions, reacting to phone calls, email and other stuff that pops up. Do you ever feel like you have nothing left to give to a project or task? Committing my priorities to words focuses me mentally.

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Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. No more endless emails to check or impromptu calls to answer: your admin is your gatekeeper. Your admin pulls together all the info about a project to help you navigate the executive decision.

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Tips From T. Marie

FEBRUARY 14, 2018

I’ve used Slack a few times and I’ve tested various online project management apps, but they all seemed like overkill for my little business. If you’ve ever been through the process, it includes a lot of emailing. Like how I can connect Paper to my Office 365 calendar. Dropbox just changed my mind. I love this.

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Productivity Bits

MARCH 17, 2016

Collaborate More Efficiently Before the cloud, working with other employees on a project could require countless emails and phone calls. These days, everyone has the same access to the information they need to work on a given project. Kayla Matthews is a productivity blogger and calendar-planning enthusiast.

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Andrea Kalli

AUGUST 31, 2010

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

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Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

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C-Suite Assistants

FEBRUARY 7, 2022

They schedule both business and personal appointments, maintain the calendar, and are responsible for a full range of administrative and personal duties—from managing correspondence and making appointments to booking speaking engagements and event planning.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office management qualifications are useful for many reasons.

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Productivity Bits

JUNE 16, 2016

Get off Your Phone The best way to make sure you get work done is to limit all distractions; and your phone is probably the hub of almost all of them. You should never be on your phone at work; unless there’s some kind of emergency. There’s nothing on your phone that’s more important than your work.

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Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. But now, I’m back to paper (sort of). Always at your fingertips.

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BMT Office Administration

JANUARY 31, 2023

Now in 2023, it’s projected that 25% of the workforce will engage in remote work in one form or another. There are many ways to go about this, including time-tracking apps, project management software, timesheets, screenshots, spreadsheets, and asking team members to track their own progress. It makes task management a possibility.

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Productivity Bits

MAY 5, 2016

Phone calls. Break It Up When you face a large project, it can seem overwhelming. Each complex project consists of several small components. Kayla Matthews is a productivity blogger and calendar-planning enthusiast. Assignments. How do you spot it?

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Productivity Bits

SEPTEMBER 4, 2010

Nokia E71 Smart Phone. I use my Nokia E71 smart phone to handle not only calls but also my digital notes and calendar items. All the tasks that I need to schedule are recorded in the cool calendar function of the phone. Some of my To-Do tasks – the personal ones – are usually kept in my phone.

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Clutter Coach

JUNE 29, 2013

You’ll learn important, basic concepts that you can use for any organizing project. You’ll feel calm and in control even if your project isn’t finished because now you know how to finish it. I offer free clutter coaching in person if you’re in my area and over the phone (video calls are available!) if you’re not.

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Step It Up VA Coaching

AUGUST 7, 2014

Trying to focus on a project while you’re being interrupted every 5 minutes is simply not going to get the job done. And I think it actually makes my clients feel more comfortable knowing that I’m not going to drop their work and their projects to answer a call from another client. Bulk tasks, client work and phone calls.

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Jen Lawrence

JANUARY 11, 2021

Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? Learn more about my VIP Days here.

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Jen Lawrence

JANUARY 11, 2021

Sure, your system can send out emails precisely at the right time, but does it send a super cheery message in the middle of a national crisis? Does your calendar scheduler effortlessly distinguish between travel arrangements and regular phone calls when deciding when you’re available? Learn more about my VIP Days here.

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Project Management Calendars Travel Phones 52

The Small Business Blog

JANUARY 31, 2013

Email is still the primary communication channel for the vast majority of businesses both internally and externally. RIM pioneered email on the go with their hugely successful BlackBerry range of smartphones although Apple and Google are quickly taking a large amount of their once dominant market share.

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Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

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Step It Up VA Coaching

JULY 18, 2013

Trying to focus on a project while you’re being interrupted every 5 minutes is simply not going to get the job done. And I think it actually makes my clients feel more comfortable knowing that I’m not going to drop their work and their projects to answer a call from another client. Bulk tasks, client work and phone calls.

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Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Start Today!

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Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

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Practically Perfect PA

MARCH 18, 2015

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. You can not effectively assist them without being able to manage their schedule and review their emails. Some Execs like to have frequent face-to-face meetings, while others prefer e-mail or phone check-ins.

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