All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Travel planning. Review calendars and compile date and time options. Review calendars and compile date and time options. Review calendars and compile date and time options.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Practically Perfect PA

DECEMBER 13, 2013

Here are some of my favourites: Great Apps: Travel. This app is slightly expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. FlightTrack: £2.99 for Pro version.

Restaurants 100

Restaurants Travel Expenses Phones 100

C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. With tools such as email, voicemails, and mobile devices, you may wonder whether personal assistants are worth the cost. Are Personal Assistants Worth It?

Salary 52

Salary Travel Calendars Expenses 52

Practically Perfect PA

SEPTEMBER 5, 2012

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. FlightTrack: £2.99 for Pro version.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. Whenever you receive confirmation emails from any bookings you can forward it to plans@tripit.com and they will add the details to the itinerary. FlightTrack: £2.99 for Pro version.

Restaurants 100

Restaurants Travel Phones Calendars 100

C-Suite Assistants

AUGUST 31, 2021

Some of the tasks that executive assistants can take on include: Become your right-hand gatekeeper by managing complex personal and professional calendars and scheduling internal and external meetings.

Social Media 52

Social Media Skills Environment Calendars 52

C-Suite Assistants

JULY 26, 2021

With the right technology and communication styles, virtual assistants work in remote locations and can successfully take over tasks such as: Calendar management, such as booking meetings with clients Email filtering and management Data entry Client follow-ups Transcription and note-taking Social media management Recruitment tasks.

Time Zones 52

Time Zones Social Media Calendars Expenses 52

C-Suite Assistants

OCTOBER 1, 2020

Some industries and positions require a great deal of travel, as well, while others may be more situated within their own city. As you might imagine, working as a C-level Executive Assistant for a finance giant is very different from the same role in an advertising firm.

PowerPoint 52

PowerPoint Travel Resume Agencies 52

Stephanie LH Calahan

NOVEMBER 8, 2013

Fun travel apps are Skype (for calling home), SimplyNoise (great for sleeping in noisy places), Sit or Squat (find a bathroom), and CheapGas. My Kindle app is a lifesaver while traveling. My calendar syncs with my Apple products as well. For business, my Paypal app is probably my favorite, and my Square, for taking payments.

2003 100

2003 Dropbox Fax Social Media 100

Productivityist

JANUARY 19, 2017

One of the reasons I worked with NeuYear was to build a calendar I could use for this process. Want a less expensive version you can print at home? I will be offering more depth to these in the MMT series emails, so if you want to get the finer points of each month’s themes then sign up to receive the monthly email here.

2017 40

2017 2016 Travel Calendars 40

Practically Perfect PA

APRIL 1, 2014

This role included updating my Executive’s CV, keeping licenses current for my exec, helping with the immigration process (my exec wasn’t a citizen at the time), and my absolute favourite, figuring out how to get a lot of expensive furniture imported from Asia! I’m also the IT person for my boss’s computers and iPhone.

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

FEBRUARY 11, 2011

The tool allows us to know where the business stands at-a-glance, view client data, track sales and expenses, create and manage invoices/purchase orders as well as see industry trends. reminders with alarms that go off, my schedule for every day, even dates a year or two from now, pick up and respond to email. And it's a PHONE!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

MAY 13, 2011

It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders. I travel by car to see many of my clients, in their homes. I sit in my car and check my email.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Laughing all the Way to Work

JANUARY 10, 2010

I travel far to try and find a full-serve station, but they are becoming extinct. It was expensive,but when I brought it home I had to do all the work to get it up and running. I could see him looking after himself, trying to organise his diary and all his emails etc, and he wasn't sure what to give me. Dealing in real time.

Time Zones 100

Time Zones IAAP 2010 International 100

C-Suite Assistants

JULY 31, 2023

Their responsibilities tend to center around the following areas: Communications: A great EA can organize and manage your email, draft emails or respond on your behalf to emails, initiate conversations, and make you aware of potentially important issues that may not surface to your level.

Calendars 86

Calendars Travel International PowerPoint 86

Musings of a High-Level Executive Assistant

MARCH 3, 2013

Surely, as executive assistants we may feel this way when we have to do all the boring stuff - filing, expenses, travel, calendaring, and phones. And anyone can email me questions and I respond only via this blog, not to your personal address. However, sometimes you are also given fun work and special projects.

Customer Service 40

Customer Service Gifts Finance Calendars 40

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. usually at the expense of our own sanity.

Management 100

Management Agenda Calendars Twitter 100

Practically Perfect PA

NOVEMBER 23, 2016

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. Organising Traveler Information.

Travel 100

Travel Google Docs Administrative Professionals ASAP 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Minute taking made easier.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

JULY 16, 2010

Make sure that tasks directly associated with clients come first, consider the financial impact of a project and its completion date on the company, don’t let deadlines control the priority list (expense reports can wait when there are more important tasks), and consider cause and effect (do A to enable B, which accomplishes C).

Time Zones 100

Time Zones IAAP 2010 International 100

Virtual Moxie

NOVEMBER 8, 2010

Stay away from email! Of course Marinas health came first, and of course wed deal with the expense of making these changes, but could I still arrange to lead my class? All our carefully arranged calendar pages have to be reshuffled, then reshuffled again, often having ripple effects on dozens or hundreds of other people.

2010 100

2010 Health Training Calendars 100

Laughing all the Way to Work

JULY 29, 2009

He wrote in one sentence that he had " expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Good thing I checked. Minute taking made easier.

Time Zones 100

Time Zones IAAP Holidays 2009 100

Musings of a High-Level Executive Assistant

OCTOBER 8, 2013

It can be 50% daily calendar management, travel, phones, and coordinating client meetings, 25% expense reports, accounting, and misc special projects, 15% vendor and client management, 10% personal executive assistant duties such as picking up lunch, tasting samples, etc. You can just write “Thx!”

Salary 40

Salary Customer Service Promotion Calendars 40

Laughing all the Way to Work

DECEMBER 31, 2009

I printed his e-ticket and had everything prepared for his travel. Linda (our travel agent) was obviously having a bad day. He wrote in one sentence that he had "expensive experience" instead of "extensive" and in another wrote "tits" instead of "its." I booked one of my former bosses on a flight to Toronto.

Time Zones 100

Time Zones 2010 IAAP International 100

Musings of a High-Level Executive Assistant

JUNE 6, 2013

EA work is typically admin work - phones, travels, calendars, expense reports, mtgs/luncheons, etc. It also costs a lot to hire someone else because finding the time to find the right person and training them is expensive in energy, manpower, resources, and money. It’s because they trust you. You can just write “Thx!”

Agencies 40

Agencies Temping Skills Management 40

Office Dynamics

DECEMBER 8, 2016

Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. Or because so many leaders are independent, they place events on their own calendars and forget to inform their administrative partner. Time: Investment or Expense?

Management 100

Management 2016 Calendars Administrative Professionals 100

Practically Perfect PA

NOVEMBER 24, 2016

On average, how often does your Executive travel for business? I asked this as the number of people travelling on business continues to rise and many Executive’s now spend more time on the road than they do in the office. It would certainly stop you checking emails at ungodly hours, which can only be a good thing!

Google Docs 100

Google Docs Doodle Travel Google 100

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Turn off your email notifications. So I set a timer for when I need to get up to stretch and check in with emails. And I just couldn’t seem to get my project reports sent out.

AT&T 58

AT&T Google 2008 Email 58

Jen Lawrence

FEBRUARY 21, 2019

Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. Turn off your email notifications. So I set a timer for when I need to get up to stretch and check in with emails. And I just couldn’t seem to get my project reports sent out.

AT&T 40

AT&T Google 2008 Email 40

Admin Awards

DECEMBER 1, 2021

“You may still have to do travel and expense reports, but you should look at everything from a larger mindset, a wider scope,” she says. ” LUMINI rolls out a different methodology each month that EAs can use with their Executives, including calendar and email management, meeting quality, and communication.

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52

Stephanie LH Calahan

DECEMBER 10, 2010

Tame Your Email 1. Turn off email alerts when emails arrive in your inbox. If you know that you will never answer an email, delete it right away. Create email folders same as you would for word doc and paper files. Utilize your calendar to schedule tasks. In the calendar. Grocery shopping? Triumph!

AT&T 100

AT&T Calendars Social Media Stress 100