Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Success

AUGUST 19, 2022

Except for the symphony, I didn’t care for any of those extracurricular activities, but I especially hated learning piano. It was a simple one: Find 30 extra minutes each day to do something productive and document it. Or at least, expose me to something that might become a true passion. JOHN TOMAC. That wasn’t much better.

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Worxbee

OCTOBER 17, 2022

It gives you more time in your day An Executive Assistant can lighten your calendar by handling the minor (yet significant) things on your to-do list. you delegate tasks to Executive Assistants ask your EA to maintain a document with a record of how to do the tasks. Want to learn more? Schedule a call with us today.

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Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Low-cost training courses are available online.

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Eat Your Career

OCTOBER 23, 2013

But before I get into all that, I want to share what I learned about the pros and cons of electronic time management systems since this is one of the most common questions I receive regarding organization. In theory, electronic tools are always in your pocket or just a click away—whether on your phone, tablet, or laptop. Aesthetics.

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Recruit CRM

JANUARY 4, 2022

I would love to collaborate and share more about this position and learn a few things about you as well. If so, I’d be happy to set up a phone call/video conference. Meanwhile, feel free to reach out to me via email or at [phone number] if you have any questions! If you’re interested, it would be great to connect!

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Eco-Office Gals

NOVEMBER 12, 2010

These nifty chargers use solar energy to juice cell phones, iPods, iPhones, e-readers and much more. Check out Trees for the Future or Tree People to learn how you can adopt or plant a tree in your co-worker’s name. Eco-Calendars. Check out Every Day is Earth Day 2011 daily calendar. Cost: $11.95. Solar Chargers.

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Jen Lawrence

JULY 27, 2020

For phone calls/meetings? To ensure you build effective productivity habits, set aside the time and energy to complete tasks by scheduling the work into your calendar. Finally, set your priorities for the next week by scheduling work into your calendar. To learn more about her services, please visit jenlawrence.co/services.

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Ideas.Ted

JULY 8, 2021

No company just lopped a day off their calendar. Flocc alternates heads-down “red time” with Swedish fika ( a coffee break), while Glasgow call center Pursuit Marketing offers workers free breakfast before they hit the phones. And once they were working from home, nobody had to “constantly document that one is at work,” Konskov said.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

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Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless.

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Laughing all the Way to Work

AUGUST 4, 2012

I was at a course recently for new supervisors and they recommended smiling on the phone. It is hard to smile without it changing your outlook and reaching others, even over the phone. Never have half an eye on them and the other reading a document, typing an email or tidying your desk. I am smiling just picturing it.

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Musings of a High-Level Executive Assistant

JUNE 5, 2019

We learned this was the norm for the executive to show up 30 min or more late without notice every single time. While waiting, I’m reading articles on my phones and checking in and touching base with someone in Hawaii. In the meantime, the vendor sent over the Google document we could both edit in the days leading up to the call.

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The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Take a course, if you already know the basics, go to the next tier and learn at the intermediate and expert levels. Always proofread a document prior to sending it, good proofreading includes printing the document for review.

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Stephanie LH Calahan

JUNE 17, 2011

And, at the same time, people were increasingly starting to rely on their mobile devices for much more than making phone calls.      Can you really coordinate calendars using Springpad?    Are you on other phone platforms?    Any big lessons learned?

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Stephanie LH Calahan

DECEMBER 13, 2010

Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files! When January 1 hits, you should be able to file any new document in seconds! Learn whatis enhancing or impeding your productivity today!

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Ian's Messy Desk

JUNE 16, 2010

For example, if we have to deliver a document at an office and collect a document from another office which is on the same block, both these tasks can be done together. Make all your outgoing phone calls at the same time; organize your errands into a single run; reply to e-mail; etc. Save time by performing like tasks together.

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Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    Make sure that as you schedule the activity (appointment on the phone, outside of the office or task you want to get done, etc) with enough time to come to a stopping point. 

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Stephanie LH Calahan

FEBRUARY 25, 2011

You have access to your documents and photos no matter where you are. No need to load and check USB flash drives or email documents back and forth from work to home. Learn whatis enhancing or impeding your productivity today! " Download Dropbox on your work and home computers, your smartphone and iPad. No problem!

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Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field.

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Ian's Messy Desk

JULY 28, 2010

Get a single notebook and use it to record notes, phone numbers, web addresses, ideas, to-dos, etc. Create a list or binder of regularly referenced material, such as phone numbers, and keep it accessible in a desk drawer. Add dated or calendar items to a tickler file system or a diary as soon as they arrive.

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Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Now's a great time to set a foundation and train your executive (if they are willing and learn to trust you) so a precedent can be set. Here are some things to work on for projects and what to figure out when learning to work with a new C-Level Executive during your first year. You ask a very good question!

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Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.    We learned back in pre-school that trying to fit a square peg into a round hole just does not work. 

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Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document.

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Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

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Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

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BMT Office Administration

JANUARY 31, 2023

Another reason to implement employee monitoring tools is to ensure that your employees aren’t using company equipment for personal use (think company phones, tablets, laptops, printers, etc.). Attachments (word documents, videos, etc.). Toggl Track also features the following: Calendar integrations. Special instructions.

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Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. She wanted me to show her other tips and thought I really should do a lunch and learn on these shortcuts. She did not know how simple it could be by just tabbing.

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Laughing all the Way to Work

JANUARY 19, 2009

Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. The cure: always answer the phone professionally - this way youre never caught off-guard. January 19, 2009 Patricia Robb said. Dealing in real time.

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Laughing all the Way to Work

DECEMBER 12, 2009

Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. INCOMING MAIL: As with e-mail, you should read the letter to see if there are any action items for your boss (or yourself) and diarize them or put the appropriate dates in the calendar. Thanks for sharing.

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Laughing all the Way to Work

SEPTEMBER 7, 2009

Depending on how acronym happy your office is, it can be like learning a new language. After the first use, then you can feel free to use the acronym throughout the document. I suppose we better get used to it as it seems to be a trend and start to learn the language of acronyms and initialisms. Back to the drawing board.

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Andrea Kalli

SEPTEMBER 21, 2010

Most businesses are relatively open to assistance when they are not pushed to purchase, and an intelligent phone marketing campaign can bring in valuable new clients. I did a short video teaching others what I learned and then made a recommendation to purchase the product at the end of the video. Start a company promotional blog.

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Musings of a High-Level Executive Assistant

AUGUST 16, 2010

1) I’ve always found it extremely helpful to be and communicate that you are experienced, but willing to learn, be humble, and fine with doing the mundane tasks or dirty work. 5) Learn to never say no. I often turn these extra documents in before my first interview or bring them to the interview.

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Men With Pens

APRIL 8, 2010

Google Notebooks can be accessed from any computer as well as from mobile phones and it can also be shared between friends. Use email, instant messaging and your mobile phone to submit your notes or you can clip content from the web with the browser toolbar. Includes a calendar and to-do-list to keep you organized and on-task.

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Get Organized!

AUGUST 25, 2009

1) Mark your calendar. Organizing kids should be like a learning lab. This is a simple way to show your children the importance of certain papers and being able to retrieve those documents if necessary. Here are 3 tips to making organizing a family affair. (1) As the adult, make sure its a wise place to stash this info.)

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Laughing all the Way to Work

MARCH 15, 2009

I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). Where can I put this paper?

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Stephanie LH Calahan

JULY 8, 2011

Turn off that internet, turn off that phone, close that door, put a do not disturb sign on your computer. I know that I have attended conferences, invested in coaching and learned from the best in the industry. Remember regular admin time for completing routine tasks like filing, returning phone calls and follow-ups.

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