Stephanie LH Calahan

JANUARY 5, 2011

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Link Lineup! Link Lineup! :

Email 100

Email Management Social Media Phones 100

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Create email templates for responses to most frequently asked questions to save time. Learning is always a win-win for an employee & manager and progress is easily tracked.

Goals 202

Goals Stress Filing Email 202

Clutter Coach

DECEMBER 12, 2019

I was inspired by reading a review of a new book called Good Habits, Bad Habits, by psychologist Wendy Wood. Question for you: What about all those dang emails you supposedly subscribed to that are clogging up your inbox? My sponsor, Clean Email, has a Smart Unsubscriber function to do that cleaning up for you and keep your inbox tidy.

Forms 100

Forms Filing Environment Clothes 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

Filing 100

Filing Staples Email Fax 100

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Get a free weekly update via email here and help kick start your career. Website URL

Administrative Professionals 59

Administrative Professionals Resume Project Management Phones 59

Clutter Coach

APRIL 30, 2020

It could be a phone call, making a shopping list for your next grocery store outing or reading three chapters of a book you’ve started. I had not migrated every single file from the old machine, so that complicated things. Email clutter got you down? Clean Email has ninja powers to eliminate that clutter.

Email 133

Email Filing Google Phones 133

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Communication Introduce them to the company’s communication channels and email distribution lists. Set up a branded email for the new hire, complete with an appropriate title and auto-signature.

Training 52

Training Mentoring Policies Project Management 52

All Things Admin

MARCH 9, 2022

Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I use email rules for the messages or notices I should be interrupted for. I keep specific actions on a sticky note for each file to help me get right into the flow of work.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

All Things Admin

JULY 27, 2022

Turn off forwarding on phones. Read emails. Check tickler files. If you want to make a checklist for opening up the office, for instance, simply write down everything you do as you’re doing it. It might look something like this: Beginning of the day: Unlock doors. Check voice messages. Log into PC. Turn copier on.

Mentoring 98

Mentoring Administrative Professionals Travel 2022 98

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Practically Perfect PA

JULY 4, 2016

Organising and maintaining multiple email inboxes. Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing. Website maintenance, organising marketing emails and social media posts using mail chimp and Hootsuite.

Travel 186

Travel Social Media Suppliers Email 186

Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone.

2011 100

2011 Credit Card Social Media Phones 100

Tips From T. Marie

JANUARY 4, 2017

Little did I know that 3 months later, in April of 2007, some guy named Tim Ferriss would publish a little book entitled “The Four Hour Work Week” that would suddenly make the term ‘virtual assistant’ a popular search term. Some VA’s began to specialize in things like email marketing, online project management and social media marketing.

2007 122

2007 2017 Social Media Medical 122

Office Dynamics

AUGUST 16, 2018

From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. We have so many ways to learn from Joan; webinars, books, blog posts, etc., Daily huddles are to be done in person or via the phone (not text or email). It never fails me. *

Mentoring 189

Mentoring Skills Learning IAAP 189

Practically Perfect PA

DECEMBER 17, 2015

The average PA now juggles booking meetings, running their own team, or conducting meetings on their boss’s behalf. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. With your boss’s permission, you can also copy their appointments into your phone or personal planner.

Calendars 100

Calendars Filing Email AT&T 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. Digital: Create Client Folders. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Productivity Bits

NOVEMBER 16, 2010

Although our email inboxes may be constantly brimming with unread messages, the benefit of email and computers is that there is little need to print out excess papers. Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. Your email will remain private.

Filing 100

Filing Calendars Suppliers Email 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Click to get a weekly digest every Friday Subscribe in a reader Search Recent Comments Brian Osher on What is Your Done List Telling You? A different take on the to-do list. Are You as Productive as You Could Be?

Fax 100

Fax Filing Networking Phones 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Practically Perfect PA

SEPTEMBER 7, 2015

In between all of this, I also do what my Job Description says – safe to say that the majority of the list above comes under the ‘and anything else the role might require’ bullet point!

Health 100

Health 2001 Temping Agencies 100

Stephanie LH Calahan

OCTOBER 13, 2010

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It means that if you can think of something you would like your phone to do, it probably can if you find the right app!

Phones 100

Phones Fax Networking Twitter 100

Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. 0930 – I seem to be back on track with the routine, I managed to check my emails and follow the procedure. I email the director asking him to contact senior manager. 1400 – Check emails and follow procedure.

Email 100

Email Phones Calendars Training 100

Practically Perfect PA

NOVEMBER 3, 2011

0830 – A soggy start to the day but managed to check my emails on the train and read a few pages of my book. Rather than spending an hour sorting through my emails I decide to condense it to half an hour so that I am back on track with my routine. 1745 – On the train home trying to clear some of my emails from my iphone.

Email 100

Email Filing Training Finance 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. We use it to track the paperwork for my special needs daughter, articles, books, websites, etc. Smart Phone!!

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

On The Job

NOVEMBER 5, 2010

In their new book, More Time for You , (Amacom, $18.95), Tator and Latson have several important steps to deal with e-mail effectively. They say you should set up a procedure to reach others immediately via phone in urgent cases. And the Freedom file? Separate facts from feelings. Set up e-mail triage folders. Unsubscribe.

Social Media 100

Social Media Calendars Email Filing 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

The Small Business Blog

NOVEMBER 2, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk John’s book is full of those moments, when he talks about &# A Solution to THE Small Business Problem “, marketing. His book fills any bootstrappers heart with joy as he takes you step-by-step to developing your own marketing plan.

2007 100

2007 2008 2009 2006 100

Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?   That is just not our style!    That is just not our style! 

Forms 100

Forms Fax Email Networking 100

Practically Perfect PA

AUGUST 1, 2013

Speaking with confidence on the phone and forwarding calls. Booking meetings and meeting rooms. Junior PA: Booking travel and hotels for colleagues . Getting to grips with calendar and email management. Establishing and maintaining filing systems. Receptionist: Meeting and greeting important clients .

Skills 100

Skills 2003 UPS Agenda 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

  Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Seems like a win win to me!   in News & Updates!   Seems like a win win to me! A different take on the to-do list.

Facebook 100

Facebook Fax Networking Filing 100

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

JANUARY 24, 2010

Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  To your success! in News & Updates!

Fax 100

Fax Networking Filing Twitter 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100