Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Success

OCTOBER 15, 2022

Are the books I’m reading good enough? If I have any thoughts about what I need “future me” to do, I write them down on a piece of paper (or text file on my laptop) and push it out of my mind. Download Calm or Headspace for your phone and learn how to meditate (both come with a free beginner’s course on meditation).

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Self Esteem 2017 Equipment Goals 299

Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. If your most taxing office burden is scheduling, hand over the keys to your calendar and trust your assistant to send the emails and make the calls necessary to keep meetings from double-booking.

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2021 2020 Calendars Cubicle 286

Office Dynamics

JANUARY 21, 2020

I have written 5 books for assistants, educated 300,000+ assistants, have worked with 70+ Fortune 500 companies, and coached 300+ executive/assistant teams. The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered.

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Calendars Administrative Professionals PowerPoint Skills 325

Success

JANUARY 17, 2023

You’ve probably said it to yourself 100 times before: I really need to start reading more books. When you’re an out-of-the-habit adult with a full schedule, however, finding the time to pick up a book can be a challenge. Science is beginning to back up what book-lovers already know: Reading offers far-reaching benefits for your life.

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Clutter Coach

JANUARY 18, 2019

Like last time, this podcast is based on what I’ve gotten from reading a book called Algorithms to Live By. I just watched a video that described the best way for sorting books on a bookshelf but honestly it looks like too much lifting to me. Books can be heavy! I’d go with bubble sort for books.

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Clothes Filing AT&T Email 100

All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Zone 2: Work Staging. 2 pencils.

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Filing Mentoring Administrative Professionals 2021 52

Office Dynamics

APRIL 20, 2017

Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

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Clutter Coach

SEPTEMBER 8, 2016

In this episode, I’ll talk about why it’s critical to back up your computer and phone regularly, and give you ideas on how to do it. I have copies of files in other spots. This podcast is based on my book, 52 Simple Ways to Get Organized, available on my website. Here are some highlights: Why is this important?

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Clutter Coach

DECEMBER 12, 2019

I was inspired by reading a review of a new book called Good Habits, Bad Habits, by psychologist Wendy Wood. If you turn your phone volume down, or even turn it off for awhile, you won’t be distracted by it as much. Or you could tell yourself that you’d like filing more if you could talk to a friend on the phone while you do it.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. All Clients: Client Tracking Spreadsheet.

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All Things Admin

MAY 5, 2021

Create a visual to use as the background on your PC, laptop, smart phone and tablet. You can also add the Microsoft Office suite of apps (Word, Excel, and OneNote, in particular) or the Google Suite apps to your smart phone and tablet, so your career plan files are easily accessible no matter where you are.

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Mentoring Goals Filing Administrative Professionals 96

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Initiative and drive – the best admin assistants aren’t just reactive, responding to needs as they come in.

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Administrative Professionals Resume Project Management Phones 59

All Things Admin

JULY 27, 2022

Turn off forwarding on phones. Check tickler files. If you want to make a checklist for opening up the office, for instance, simply write down everything you do as you’re doing it. It might look something like this: Beginning of the day: Unlock doors. Check voice messages. Log into PC. Read emails. Pick up notes/mail from weekend.

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Mentoring Administrative Professionals Travel 2022 98

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. The form may include date received, date needed, specific instructions, project number if applicable, links or shared files to additional information needed, etc.

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Goals Stress Filing Email 202

Clutter Coach

JANUARY 19, 2016

Here’s a sample checklist for leaving the house, based on one in the book ADD-Friendly Ways to Organize Your Life. This is a great book, by the way; you don’t need to be ADD to get a lot out of it.). Find keys, cell phone, day planner and glasses and put in purse or pocket. Pack briefcase with files or paperwork.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.), Think back to the last time you started a new job.

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Training Policies Mentoring Agenda 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Updated February 20, 2023 If an administrative professional from the 1950s happened to be magically transported to today’s office, they’d be in for quite a shock!

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Administrative Professionals Social Media 2025 Mentoring 98

All Things Admin

JANUARY 11, 2023

A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. If someone needs a charging cord for a Nokia flip phone, a half used typewriter ribbon, or minutes from a budget committee meeting circa 2006, chances are good that the Saver has it. For them, it’s a matter of control.

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Mentoring Filing Administrative Professionals 2006 52

Clutter Coach

APRIL 30, 2020

It could be a phone call, making a shopping list for your next grocery store outing or reading three chapters of a book you’ve started. I had not migrated every single file from the old machine, so that complicated things. If you’re at home and not able to work, you’re still likely to feel worn out, and that’s fine.

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Email Filing Google Phones 133

Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone.

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All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

MARCH 9, 2022

Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I keep specific actions on a sticky note for each file to help me get right into the flow of work. I use email rules for the messages or notices I should be interrupted for.

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Management Administrative Professionals Mentoring Keyboards 134

Office Dynamics

APRIL 21, 2017

Switch up the location of your computer, your phone, and your work-in-progress files. Chrissy also has an amazing book called The Proactive Professional and some incredible ebooks and guides. Try this and see how it feels: Remove all the clutter from your space and re-evaluate why it’s there. Reconnect with Your Value.

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2017 Environment Filing Goals 188

The Small Business Blog

NOVEMBER 2, 2007

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk John’s book is full of those moments, when he talks about &# A Solution to THE Small Business Problem “, marketing. His book fills any bootstrappers heart with joy as he takes you step-by-step to developing your own marketing plan.

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Ian's Messy Desk

JANUARY 26, 2012

Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Postal mail.

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Tips From T. Marie

JANUARY 4, 2017

Little did I know that 3 months later, in April of 2007, some guy named Tim Ferriss would publish a little book entitled “The Four Hour Work Week” that would suddenly make the term ‘virtual assistant’ a popular search term. Sharing files between client/virtual services provider is faster and easier than ever before. .

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Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. This way, the app always knows what you are doing and when, so nothing is missed or double-booked. Additionally, Monday also supports file sharing between various parties. Airtable – Familiar and Powerful.

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Doodle Microsoft Outlook Calendars Collaborate 52

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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2011 Filing Networking Phones 100

Office Dynamics

AUGUST 16, 2018

From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. We have so many ways to learn from Joan; webinars, books, blog posts, etc., Daily huddles are to be done in person or via the phone (not text or email). They are my: * Follow-up system.

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Mentoring Skills Learning IAAP 189

Laughing all the Way to Work

MARCH 17, 2008

Here is what I came up with: Catch up on filing Do expense reports Order supplies Prepare courier slips Get on the phone to check voicemail and return calls, make travel arrangements, register for conferences, book boardrooms etc. At least it does for me.

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Filing Expenses Travel Phones 100

Productivity Bits

NOVEMBER 16, 2010

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. Tip #4: Limit Nicknacks.

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Filing Calendars Suppliers Email 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. In your main client folder.

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Filing Staples Fax Email 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

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Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. We use it to track the paperwork for my special needs daughter, articles, books, websites, etc. Smart Phone!!

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