Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

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Office Dynamics

APRIL 18, 2019

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

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Office Dynamics

APRIL 13, 2017

Basics include: travel planning, appointment coordination, meeting preparation, all facets of communication, organizational skills, and time and project management. If you still use hard file folders, purchase some pretty, fun folders. Believe it or not, I still use a follow-up system that I learned as an executive assistant in my 20s.

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Practically Perfect PA

SEPTEMBER 6, 2017

Think about all of the information that flows through your office on a daily basis, and then think about how often you are asked where something is, how you file a document, what is happening with a project, where one of your colleagues is travelling this week, what you are supposed to do with the new software.

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Professional Assistant Blog

OCTOBER 6, 2009

Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Visit Travel Zoo for the most up-to-date best deals you can find on the internet.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Stephanie LH Calahan

JULY 6, 2011

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Over the years, I have sampled a number of different systems.    Some that I made myself and some that were pre-manufactured for travel. What You Get.   It got a work out! 

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All Things Admin

MAY 5, 2021

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins. Inserting files, screenshots, and links.

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Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? I am one of these people.

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Office Dynamics

APRIL 20, 2017

Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

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Practically Perfect PA

MAY 23, 2017

It frustrates us by preventing us from locating what we need quickly e.g. Files and paperwork lost in a pile’”. Putting simple systems in place for your paperwork that are easy to implement allows you to control your admin and your schedule, not the other way round. File: If you need to keep it. Getting Started: what you need.

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Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

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Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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Practically Perfect PA

JULY 4, 2016

For any of us that have heard Lucy speak, we will know that Matthew is the person that keeps the wheels rolling at Executive Secretary Magazine while Lucy travels around the world promoting the industry. Devising and maintaining office systems, including data management, CRM system and filing.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system. What reminder systems do you use?    Today, I'll share a few that my friends and clients like.

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Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ?

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Professional Assistant Blog

SEPTEMBER 24, 2007

Home About Me Advertise Why Lock Your System at Work? By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? and then our computers automatically lock, which is a good back-up system.

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Success

AUGUST 11, 2021

The stress of work is hard to shake, and a long walk home gets it out of your system better than a 5-foot walk to the couch. I even filed a complicated story to an editor. I’m on an airplane, because it’s safe to travel again, and I thought I’d enjoy that. I did real work at the coffee shop bar. And I can write from anywhere.

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All Things Admin

JANUARY 26, 2023

​Whether you’re using it for travel planning, procedures development, project management, or just basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals. procedures, meeting minutes, travel itinerary, meeting planning, project plans) On the INSERT ribbon, click on Page Templates.

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The Small Business Blog

APRIL 25, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Top 5 Tips for Safe Business Travel by Stefan Töpfer on Apr 26, 2010 The top 5 tips weekly post is always full of hints and tips for small, home & micro business owners. OnlineOffice: Overview Get the Flash Player to see this player.

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Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

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Skills Filing Travel AT&T 100

Allwork

JANUARY 10, 2023

The Labor Day return-to-office mandates resulted in a rise in office occupancy in early September in 10 major cities tracked by Kastle Systems, a security access card provider — reaching 47.5% Or consider a National Bureau of Economic Research paper about a study at Trip.com, one of the largest travel agencies in the world.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Clutter Coach

DECEMBER 15, 2017

Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in. Again, it works best with a good filing system. Start with ones like travel, family and friends.

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All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. And OneNote makes it easy to create a color-coding system that works for you! With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Sections/Tabs.

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Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files. GoToMeeting.

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BMT Office Administration

MAY 13, 2022

Add identifiers or alerts to your travel and expense management system. For example, what would happen if the crypto devalues between the time you send your ACH file to the bank and payday? New systems will need to be created for this, he added, noting NACHA would mostly likely be the architect of whatever new system is created.

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Office Dynamics

OCTOBER 27, 2016

43-File Tickler System. Follow-up systems such as Outlook Tasks, Gannt Chart within SharePoint, Evernote and more (what are you using? Comprehensive Travel Planning Guide – Downloadable PDF. Resources shared in the comments & mentioned by Joan. Tweet Deck. Owler.com (know your competitor). Amazon Echo. #2

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Office Organization Success

JUNE 2, 2011

Lately I have been doing a lot of travelling in my business but still want to stay connected to my clients and business. The Dropbox software adds an additional folder to your PC/laptop that you simply drop your files into and you can access from any PC that has the Dropbox software installed. Check out [link] for fr.ee

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Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” A documented, repeatable system means someone else can do it too (and EAs are great at setting up processes!).

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Practically Perfect PA

DECEMBER 17, 2015

A modern PA’s role is pretty diverse; one day they may be assisting one executive with personal tasks, the next they may be making business travel arrangements for a different person. Develop your system. The best way to do that is to develop a system that works for you. But how do you do that, exactly?

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Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

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Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

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Dropbox Travel Filing Interviewing 100

Office Organization Success

NOVEMBER 2, 2011

But I’ve come to realize over the past couple of weeks that, with all the traveling I do, it’s just not efficient for me to keep switching from Outlook when I’m in my office, to Gmail when I’m traveling and using my laptop, back to Outlook again when I’m back in my office.

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C-Suite Assistants

JANUARY 12, 2021

Far too much rests on your shoulders to let calendar planning, telephone calls, travel booking, and other administrative responsibilities interfere with your performance. They save time on prepping material for meetings, creating travel schedules, and enabling executives to make remote decisions. Since 2000, More than 1.6

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