Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

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Filing 2007 2008 Cubicle 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Microsoft Outlook Filing Cubicle PowerPoint 100

Office Dynamics

APRIL 20, 2017

Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Follow Julie on Twitter.

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Time Zones Administrative Professionals Basecamp Business Cards 223

BMT Office Administration

AUGUST 2, 2023

We are writing to inform you abount an important matter regarding your recent tax return filing. They’ve spread to the internet, social media, unsolicited phone calls and even mailings that resemble official government letters but have fake agency names and usually urge immediate action. Identity thieves are capitalizing on this.

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Agencies Filing Social Media Email 52

BMT Office Administration

JUNE 16, 2023

Payees must usually present an affidavit attesting they can receive the payment. More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop. For the year the employee died, you file W-2 and 1099-MISC forms.

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Payroll Calendars Filing Forms 52

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

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Calendars Administrative Professionals PowerPoint Skills 325

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Discuss the importance of a calendar time block for your manager to focus on emails, presentations, budget, etc. This may require you to do some research and meet with other departments.

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Goals Stress Filing Email 202

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Filing Finance 2010 IAAP 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. If you don’t have everything (or anything at all) documented, there’s no time like the present to get started! Software and Technology: User guides for phone systems, voicemail, online meeting platforms, and other specific software tools, etc.

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Training Policies Mentoring Agenda 52

Office Dynamics

AUGUST 8, 2013

When you work too hard, you can become flustered, burned out, or even sweaty, and the last thing you want to do is present an overwhelmed appearance to your boss. Headsets also reduce the physical discomfort that comes from cradling a phone receiver or holding it to your ear for lengthy calls.

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Filing Stress Phones Promotion 100

All Things Admin

DECEMBER 18, 2020

Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. Third Paragraph – Action : Suggest the course of action you’d like the reader to take, such as schedule a phone call or interview.

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Cover Letter Resume Business Cards Networking 98

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Filing Administrative Professionals 2010 IAAP 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” “My role has changed drastically over the years.

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Finance Salary Filing Project Management 100

Ian's Messy Desk

JANUARY 26, 2012

If yours is an organization that encourages less-formal communication, you may find people dropping by to discuss anything from last night’s big game to next week’s big presentation. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information.

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Calendars Phones Agenda Filing 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

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Management Payroll Fax Suppliers 52

Office Dynamics

OCTOBER 14, 2014

The administrative professional of the nation have spoken, and the winners are: 2014 Our Favorite Award Winners: Best File Folders. Best Electronics: Business Mobile Phone. It presents the latest news; hints and tips in various sectors including career, events and travel. Best Staplers. Best Label/Label Makers. Hammermill.

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Administrative Professionals Staples 2014 IAAP 100

Eat Your Career

JANUARY 23, 2020

But, if you present it in the right way, and suggest taking it slowly at first, they can begin to see the value. Explain what’s possible, offer options, and ease them into it one step at a time. As a quick example: Many execs would never dream of having an assistant help manage their email inbox.

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Training Administrative Training 2024 Management 191

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Need a speaker/presenter? Log Files As with most other websites, we collect and use the data contained in log files.

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Google Google Docs Filing IAAP 100

Stephanie LH Calahan

SEPTEMBER 14, 2012

I was on the phone the other day with one of my private clients and we were talking about her social media strategy.    Here is how I re-purpose that information into a slew of content: Presentation has X main topics. Draft posts are saved with content from presentations to be worked into a post.

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Social Media Management Twitter PowerPoint 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. Tip #2: Manage Your Papers.

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Filing Calendars Suppliers Email 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Smart Phone!!

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Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

OCTOBER 10, 2008

By The Professional Assistant on Friday, October 10, 2008 Filed Under: MS-PowerPoint D o you want to change the way your Microsoft PowerPoint templates look? www.conetrees.com/2008/10/downloads/clean-elegant-presentation-template Posted on 12 October, 2008 1:34 PM The Professional Assistant Hi Feng Liang, Thanks for the comment.

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PowerPoint UPS 2008 Cubicle 100

Stephanie LH Calahan

JANUARY 25, 2011

she and her consultants focus on conducting presentations, personal coaching, assessments and productivity / organizing services for entrepreneurs & time pressed professionals.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Management 2011 Interviewing Fax 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. A good office professional must be able to greet clients, answer phones, and interact pleasantly, politely, and cordially. Need a filing system? Need a speaker/presenter? Get the knowledge you need. Contact Ms.

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IAAP Filing Administrative Professionals Skills 100

Professional Assistant Blog

JANUARY 18, 2008

Home About Me Advertise Do Not Disturb - Training In Progress By The Professional Assistant on Friday, January 18, 2008 Filed Under: Client Service , Meetings , Productivity D o you get staff members coming to you for all sorts of questions? When youre on a phone call, do people hover over you?

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Training Cubicle Microsoft Word 2008 100

Virtual Moxie

APRIL 15, 2013

I keep my email inbox empty and I never answer the phone unless I''m expecting a call. I delegate to allow my mind to be clear and focused on what’s important for me to be doing and so I can be truly present. And I really love to control the work so that, as I was saying in 1c, I can be more flexible, and present to my life.

Calendars 100

Calendars AT&T Phones Email 100

Stephanie LH Calahan

APRIL 14, 2010

  Last month I presented and emceed at a College of Business event on business etiquette.  5 -- During a meeting it’s OK to leave your cell phone on if you’re expecting a call. 5 -- B - FALSE -- Our world has become a bit less courteous with the availability of the cell phone. 

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Etiquette Phones Networking AT&T 100

The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Need a speaker/presenter? Log Files As with most other websites, we collect and use the data contained in log files. Start on time and end on time. Contact Ms. Worklife Line Chat Every Monday at 7 p.m

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Agenda 2010 Filing IAAP 100

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind. Pamela has been a Sr.

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Etiquette Filing Email Calendars 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Some simple stretches will do.

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Medical Phones Filing 2007 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

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Filing 2011 Goals Clothes 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    This is a quick scan article that highlights a short list of highly productive smart phone tools. 

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Management Phones Networking Fax 100

The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ Need a speaker/presenter? Contact Ms.

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IAAP Filing Health Mentoring 100

BMT Office Administration

OCTOBER 10, 2022

Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. If managers catch employees constantly playing on their phones instead of working, they can take disciplinary action. How can you remedy this issue at your organization? Migraines or other forms of headaches.

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Management Self Esteem Social Media AT&T 125

The Office Professionals Place

NOVEMBER 4, 2009

This morning the phone rang - youve got an interview! If you are interviewing for a sales position, prepare a sales presentation targeting one of their clients or prospects; for marketing come up with a marketing plan for them. It, like many other presentations, is used for 2 main purposes – to inform and to sell.

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Cover Letter Interviewing Resume Filing 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. We get the email notifications and save them to a file on our computer (we do not print them).  Make Sure You Back it Up!

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Credit Card Filing Email Networking 100