Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called?

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Stephanie LH Calahan

DECEMBER 23, 2009

Archive Network with Steph Is This You? Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

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Success

MARCH 20, 2023

Clients generally meet with traditional financial advisers in person, over the phone or via video chat. Will you file tax returns or help with tax-related questions? Traditional advisers are usually the most expensive and may require a high minimum investment balance. Do you have any conflicts of interest?

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Success

OCTOBER 15, 2022

But my evenings were taken up by repeatedly lifting heavy things, and I didn’t have time to go to extracurricular activities, networking or social events. If I have any thoughts about what I need “future me” to do, I write them down on a piece of paper (or text file on my laptop) and push it out of my mind. So, I made a tiny change.

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Audacious Admin

JUNE 9, 2016

Thoughts beget thoughts, which led me to today’s blog topic on the difference between having a Rolodex and having a network. Because Carol had spent years cultivating relationships with the individuals in that Rolodex, not just a name, email address and phone number. I was in awe of Carol.

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

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The Small Business Blog

JULY 2, 2010

Build your own network! Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Is Your Networking Fishy Enough? by adrianswinscoe on Jul 02, 2010 Networking is an essential growth strategy for any small (even large) business. E-Mail me or follow me. How to be successful and eco-friendly.

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Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

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Stephanie LH Calahan

MARCH 25, 2011

The cards had been collected over a year or so of miscellaneous networking events and trade shows.  Collecting business cards or other forms of contact information is only the first step in networking.  The most effective networkers have a system to manage/organize business cards and their contacts. 

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Professional Assistant Blog

JANUARY 9, 2008

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format.

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BMT Office Administration

JUNE 22, 2023

Direct deposit works through the Automated Clearing House (ACH) network—you instruct your bank to prepare a payroll file and it disburses employees’ pay electronically to their banks. However, there are other ways to send money electronically, not through the ACH network and not directly through banks.

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All Things Admin

DECEMBER 18, 2020

They don’t have a network of professionals they can activate at a moment’s notice. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. This makes a stressful time even tenser.

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Professional Assistant Blog

JANUARY 17, 2008

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ?

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Office Dynamics

APRIL 20, 2017

Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

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Stephanie LH Calahan

AUGUST 30, 2010

Archive Network with Steph Is This You? How I Use Lists I'm now connected to thousands of people on my social networking sites, so lists are key to me being able to manage the conversations.  Comments Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

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Success

JUNE 23, 2021

For the past decade, BELAY has been witnessing this phenomenon firsthand through its network of contractors who supply virtual support as assistants, bookkeepers, web maintenance professionals and social media strategists. The key is making sure that you empower as you entrust to prevent sabotaging both of your efforts.

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Page Personnel

OCTOBER 2, 2022

Handling day-to-day administration for one or more executives, a team or network, an admin assistant is the “eyes and ears” of a company, privy to unique and powerful insights about the company culture , performance and future direction. Administrative professionals are highly valuable to the smooth running of a business, team or office.

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Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone.

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Stephanie LH Calahan

NOVEMBER 9, 2010

Archive Network with Steph Is This You? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O! Click on any of theself-evaluator tools below and receive your results online immediately!

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Stephanie LH Calahan

OCTOBER 13, 2010

Archive Network with Steph Is This You? » There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.  What apps do you love to use for your phone?    What does that mean?

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The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

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Office Dynamics

FEBRUARY 25, 2014

I love this tool on my desktop or on my phone because it helps me update every social media platform from one place, at one time. With TinyScan, you can scan your documents at anywhere and store or email them as PDF files. I network a lot and I always come back to the office with a ton of business cards. LinkedIn Card Munch.

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Stephanie LH Calahan

FEBRUARY 11, 2011

Archive Network with Steph Is This You? Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. Smart Phone!! And it's a PHONE!

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Stephanie LH Calahan

DECEMBER 4, 2009

Archive Network with Steph Is This You? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail. 

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Stephanie LH Calahan

JANUARY 6, 2010

Archive Network with Steph Is This You? CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates.

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Stephanie LH Calahan

SEPTEMBER 1, 2010

Archive Network with Steph Is This You? Work With Stephanie « Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Seems like a win win to me!

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Stephanie LH Calahan

OCTOBER 9, 2012

.  She tells me, "Between face-to-face networking, social networking, clients, prospects and people downloading stuff from my website it is tough for me to keep all of my out reach organized!"   Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do!

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Stephanie LH Calahan

SEPTEMBER 14, 2012

I was on the phone the other day with one of my private clients and we were talking about her social media strategy.  I keep a master text file with all of my 140 character tweets & links. "Business Networking - How to Grow Your Online #Networking Into Real Relationships #smmanners" ». "Productive

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

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Filing Administrative Professionals 2010 IAAP 100

Stephanie LH Calahan

JANUARY 8, 2011

Archive Network with Steph Is This You? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O! Click on any of theself-evaluator tools below and receive your results online immediately!

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Stephanie LH Calahan

JANUARY 3, 2011

Archive Network with Steph Is This You?   Here are a few for you to consider: AboutOne.com If you would like to go paperless with your home filing, this is definitely the tool to consider!    However, you can use this tool for much more than filing paper!  Productive & Organized Home Contribute to P&O!

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Professional Assistant Blog

NOVEMBER 25, 2009

Home About Me Advertise How to Deal with Inconsiderate Co-Workers By The Professional Assistant on Wednesday, November 25, 2009 Filed Under: Office Gossip , Productivity D o you find that some of your co-workers can be extremely annoying, rude or just plain inconsiderate? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

JANUARY 25, 2011

Archive Network with Steph Is This You? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Productive & Organized Home Contribute to P&O!   John will interview Steph for 60 minutes. .    As the founder and CEO of Calahan Solutions, Inc.,

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Eco-Office Gals

OCTOBER 22, 2012

These options are certainly quicker and less costly than managing everything through phone calls and snail mail. It actually monitors the activity of the entire network (from an IT hub) and calculates a flexible plan that works around the needs of different users at different times.

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