Practically Perfect PA

OCTOBER 12, 2017

I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. Set up a free email address (Hotmail or Gmail for example) that you can use for newsletters, updates, subscriptions etc. I’ve written about my email filing system before. me is the greatest thing ever.

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UPS Filing Email Clothes 172

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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All Things Admin

JANUARY 11, 2023

What if I told you that your preferences for managing time and space are just as ingrained in your personality as whether or not you’re up for going to a dinner party? Now, we’re going to talk about how your particular personality type manages space. If you’re an introvert, you’re not going to enjoy large crowds on a regular basis.

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Mentoring Filing Administrative Professionals 2006 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Companies use social media platforms to build their brand, engage with their audience, and provide customer service – and they need assistants who are capable of managing their pages.

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All Things Admin

JANUARY 18, 2024

Integration : These apps seamlessly integrate with other office tools and cloud storage solutions, making for easier document management and sharing, which is vital for procedures storage and access. These files can easily be inserted into other procedures documentation you create. It will insert it into the slide you have open.

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Google PowerPoint Google Docs 2024 52

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.),

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Training Policies Mentoring Project Management 52

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    I don't care what tool you receive your e-mail in, you still have to manage it or it will run you. 

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All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Business Development – Navy Blue.

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Mentoring Administrative Professionals Suppliers 2022 52

Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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All Things Admin

JANUARY 26, 2023

​Whether you’re using it for travel planning, procedures development, project management, or just basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals. Previously, I talked about two of my favorite OneNote features – color coding and custom tags. Here’s how you create one.

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Administrative Professionals Mentoring Meeting Minutes Travel 52

All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Project Management. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Want to use this article in your newsletter, ezine or website?

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Resume Mentoring Skills Social Media 98

Office Organization Success

MARCH 30, 2013

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. Where I’ve published the article online, and when.

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Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.  We used this as our project management tool when coordinating Extreme Makeover Home Edition too. Archive Network with Steph Is This You?

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Productivity Bits

MAY 13, 2016

Your inbox is not your task manager, if action needs to be taken, then transfer the details to your schedule, and then file the mail as appropriate. Instead of leaving them for later, set up a filter in your email settings which will send these newsletters directly to a folder. If a mail requires a quick response, then send it.

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Email Filing Social Media Networking 100

Stephanie LH Calahan

FEBRUARY 23, 2011

Time Management Month and More February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  Time Management Month and More : Comments Link Lineup! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

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Management Social Media Networking Fax 100

Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    Every other Wednesday, I share links to a number of different blogs and sites.  Me neither.

Management 100

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. And it’s amazing what you come across too … your next big program could have been lurking for months in your filing cabinet! See where the gaps are in your business with your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . Click here for immediate access.

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Practically Perfect PA

APRIL 3, 2012

Managing your boss’ emails is one of the crucial tasks that we as assistants are asked to perform. It has taken a while to confidently manage emails on behalf of someone else but I feel now with a few years experience it is easer than you think. DO: Cc your manager into an email if you have dealt with it and they need to know.

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Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. FancyCrave.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. I find the collections of photos quite useful if I am working on a particular newsletter or presentation. Ability to save the recording as a video file. FancyCrave.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Stephanie LH Calahan

AUGUST 16, 2010

YOU CANNOT MANAGE TIME! How you manage to focus your attention (or how long you keep your attention focused) will make or break your ability to get things done. I talked to over 40 of my international colleagues and asked them for their one favorite tip on setting and managing priorities. WANT MORE ON TIME MANAGEMENT?

Management 100

Management Twitter Networking Fax 100

Tips From T. Marie

JANUARY 4, 2017

Because of the confusion, many of us adopted alternative terms to describe our services like virtual office managers and online business consultants. . Some VA’s began to specialize in things like email marketing, online project management and social media marketing. social media, newsletters, website tasks, blogging, etc.) .

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Stephanie LH Calahan

MARCH 3, 2010

The Most Productive Lunch - Weigh in Your Thoughts | Main | Major Meltdown in Time Management - Tips to Avoid it Happening To You » It Everywhere! The Major Meltdown in Time Management - Have You Been Hit?   Time management - smanagement!    Manage your to do list and be OK letting some things go. 

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Management Networking Fax Twitter 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? The most successful business owners and professionals effectively use tools to manage their time, space and information.  Then get in on this giveaway.

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Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you!

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Fax Filing Networking Phones 100

The Office Professionals Place

MARCH 4, 2010

The daily inbox is comprised of spam, junk mail, solicitations, marketing advertisements, greeting cards, friendly ‘hellos’, newsletters, and of course, business correspondence. Log Files As with most other websites, we collect and use the data contained in log files. Worklife Line Chat Every Monday at 7 p.m

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Filing Credit Card Email IAAP 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Here are a few for you to consider: AboutOne.com If you would like to go paperless with your home filing, this is definitely the tool to consider! 

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Filing Medical Finance Health 100

Stephanie LH Calahan

JANUARY 6, 2010

and that's your managing. Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. CREATE your paper-based filing system. CREATE your PC filing system.

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Office Organization Success

NOVEMBER 13, 2014

An example (and I know this is typical because I’ve had many conversations with clients) is that they are juggling getting their newsletter up and running; posting to their blog; creating products to sell via their website; and launching a membership program – all in addition to getting more clients. I’ll tell you… Step 1: Manage.

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AT&T Filing Management Email 100

Practically Perfect PA

SEPTEMBER 25, 2013

Will you do some research and get back to your manager with an answer? I have definitely felt the pressure over the years to find my managers the perfect place, especially as I like to think, although I may be living in denial, that I’m quite … eerrrrmmmm… current?! What is your answer going to be?

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Restaurants Travel Suppliers Email 100

Office Organization Success

FEBRUARY 11, 2011

A typical scenario I come across (in fact I’ve had several conversations with business owners about this) is that they are juggling getting their newsletter up and running; posting to their blog; creating products to sell via their website; and launch a membership program – all in addition to getting more clients. Contact Management.

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Stephanie LH Calahan

APRIL 1, 2010

In 1998, The Paper Tiger software was released to the market and has since become the #1 Paper Management software product in the world! Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac

Filing 100

Filing Networking Fax 2010 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   Seems like a win win to me!   in News & Updates!

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Facebook Fax Networking Filing 100

Stephanie LH Calahan

JANUARY 27, 2010

  Back at that time, I wrote a newsletter artile that I think holds value today.  " many times to my clients and in this newsletter, but it personally means more to me now.    Back at that time, I wrote a newsletter artile that I think holds value today.    It was quite surreal. 

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Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   In fact, most of us have more paper to manage today than ever before.   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   That certainly has not happened, has it?! 

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Stephanie LH Calahan

JANUARY 8, 2011

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Feel free, but please give me proper credit and let me know so that I can thank you!

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Stephanie LH Calahan

FEBRUARY 16, 2011

Gaessler of Solace Wealth Management interviews Stephanie Calahan on his show on Blogtalkradio (global) in News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!   I love it! Click on any of theself-evaluator tools below and receive your results online immediately!

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2011 Interviewing Fax Medical 100