All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. If you don’t have procedures in place, one approach to onboarding involves having the new hire document the procedures as they learn. Think back to the last time you started a new job. showcasing how each tool facilitates team collaboration.

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Training Policies Mentoring Project Management 52

All Things Admin

JANUARY 10, 2022

There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your own file-on-the-go station for quick and easy organizing. Clear the clutter.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Filing Calendars Networking Email 100

Stephanie LH Calahan

JANUARY 6, 2010

Building a successful long-term profitable business isn't about "marketing" your business, it's about "managing" your business - the marketing comes once you have your management systems in place. So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems.

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All Things Admin

JANUARY 11, 2023

Ready to learn a bit more about each space style preference? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. These six preferences can be broken down into three subgroups: Everything Out and Nothing Out explain how you arrange space. How You Arrange Space. How You Assign Value.

Mentoring 52

Mentoring Filing Administrative Professionals 2006 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. However, understanding the steep learning curves involved, adding these skills sooner rather than later will allow you to stay ahead.

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system.   Access your calendar from your phone using its built-in calendar or mobile browser.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

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Management Administrative Professionals Mentoring Keyboards 134

Office Dynamics

APRIL 20, 2017

This smart app even “learns” your schedule and adapts to your busy and available times. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Update, backup, and share files with your executive and team – no flash drives needed!

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Time Zones Administrative Professionals Basecamp Business Cards 223

Clutter Coach

DECEMBER 15, 2017

Some of these tasks are known as administrivia, a word that I was surprised to learn was first used in 1937! Do some filing. Get that pile off your desk and into the file drawer. Note: this works best if you have a good filing system, meaning one that isn’t overstuffed and that you can find things quickly in.

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Filing Expenses 2016 AT&T 100

All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Productivityist

SEPTEMBER 20, 2021

Fortunately, there are numerous excellent and intuitive apps available for almost all phones using iOS and Android. Many apps are also available as desktop or web programs for Linux and Windows operating systems. Systems: Web Browsers. But once you learn how to use the interface, it is compelling.

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Doodle Microsoft Outlook Calendars Collaborate 52

Recruit CRM

FEBRUARY 28, 2022

If you want to learn more about how you can adopt a blended recruiting approach, this post is for you. This process can be very time-consuming when done manually, which is why many recruiters are turning to Applicant Tracking Systems and powerful resume parsers. More than 90% of Fortune 500 companies currently use such a system.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Time Zones IAAP International Meeting Minutes 100

Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

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Skills Filing Travel AT&T 100

Worxbee

FEBRUARY 20, 2023

Learn how one well-matched Administrative Professional can deliver 2X the results in half the time. Learn more about Worxbee in an intro call. You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. We all only have 24 hours in a day.

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Administrative Professionals Stress Email Budget 52

Office Dynamics

AUGUST 16, 2018

Each conference offered a unique learning opportunity, but none of them provided the ideal balance of professional and personal development that last year’s conference did. From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan.

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Mentoring Skills Learning IAAP 189

On The Job

FEBRUARY 19, 2015

Daniel Levitin, a neuroscientist, psychologist and author of “ The Organized Mind: Thinking Straight in the Age of Information Overload, ” says that while we’re all faced with “an unprecedented amount of information to remember,” most of us are still trying to “keep track of things using the systems that were put in place in a pre-computerized era.”

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Filing 2011 Stress Email 100

Productivity Bits

JULY 26, 2016

You can get creative with the setup since it will depend on the location of your electrical outlets, but for maximum value, opt for a location away from your desk so that you won’t be tempted to check your phone as often. Multipurpose Filing Chest Repurpose a chest by giving it new functionality.

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Home Office Filing Phones Learning 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy?   Today you will learn about 12 business productivity tools that they can't live without. It houses so much more than a file index.

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Filing Office Depot Microsoft Outlook Phones 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Physical: Create a Client Contact Sheet. In your main client folder.

Filing 100

Filing Staples Fax Email 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. SMEAD Viewables® Color Labeling System.

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Filing 2011 Goals Clothes 100

Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

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Filing Medical Finance Health 100

Practically Perfect PA

JULY 4, 2016

Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing. Meeting and greeting visitors, liaising with clients, suppliers and other staff in a professional manner. What would you do if you were not an assistant?

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Travel Social Media Suppliers Email 186

The Small Business Blog

MARCH 21, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Top 5 Tips for Learning More About Your Customers by Stefan Töpfer on Mar 22, 2010 The top 5 tips weekly post is always full of hints and tips for small, home & micro business owners. OnlineOffice: Overview Get the Flash Player to see this player.

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On The Job

OCTOBER 25, 2010

Files are scattered. Family members have dumped various things in your office, including an unused exercise bike, an old video game system and what appears to be the inside of the broken toaster. Learn to divvy up the space. With offices at home, we’ve become more addicted to work and the constant e-mails and phone calls.

Home Office 100

Home Office Filing Medical Equipment 100

Office Dynamics

NOVEMBER 16, 2009

Again after 7 days, THAT system will fail also. Are you afraid to file something because you will forget where you put it? You need a system. Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. So you leave it out?

Stress 100

Stress Self Esteem Filing Phones 100

Office Dynamics

NOVEMBER 16, 2009

Again after 7 days, THAT system will fail also. Are you afraid to file something because you will forget where you put it? You need a system. Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. So you leave it out?

Stress 100

Stress Self Esteem Filing Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  I've tried different systems and they don't work.  "  That was one of the first things she said to me on the phone.    Sometimes your focus and attention challenges can be directly related to the systems you have (or don't have) in your life. 

Medical 100

Medical Phones Filing 2007 100

BMT Office Administration

OCTOBER 10, 2022

Read on to learn more about the causes of procrastination and how you can stop it in its tracks. Each type is unique, as they each have unique incentives and adverse effects, so let’s learn more about each. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday.

Management 125

Management Self Esteem Social Media AT&T 125

Practically Perfect PA

AUGUST 1, 2013

Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Learning how to use and fix a variety of office equipment. Learning as you go.

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Skills 2003 UPS Agenda 100

Stephanie LH Calahan

DECEMBER 30, 2010

  We learned back in pre-school that trying to fit a square peg into a round hole just does not work.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. .  There are some that think that one system should work for everyone. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

SEPTEMBER 10, 2011

  I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Have a system in place to help you remember important follow-up at the appropriate time. Find anything you file or store in 5 seconds or less. Transform your files into a valuable, instantly-retrievable resource.

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Filing Legal Customer Service Stress 100

Professional Assistant Blog

OCTOBER 29, 2008

CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! Did your boss just decide to install it on his/her system and yours then told you, "Read the manual, were going to be using this from now on"? Believe it or not, this was quite an easy system to learn.

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2008 Cubicle Google Docs 2007 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. I find myself being a ‘Jack of all trades’, and constantly learn, which is rather exciting.” It is encouraging to be challenged and I enjoy it greatly.” I’ve had one 2.5%

Finance 100

Finance Salary Filing Project Management 100

Stephanie LH Calahan

JANUARY 25, 2011

.  She understands that every person is different and requires systems that work for them.    Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net   Tweet     in News & Updates! .    She understands that every person is different and requires systems that work for them. 

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