The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

Phones 100

Phones Email Filing IAAP 100

Clutter Coach

DECEMBER 15, 2017

Expense reports or any kind of form or report that requires you to gather information you have and compile it, just filling in the little blanks and sending it off. Do some filing. Get that pile off your desk and into the file drawer. Again, it works best with a good filing system. Nice and mindless. Out they go.

Filing 100

Filing Expenses 2016 AT&T 100

Office Organization Success

DECEMBER 15, 2012

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Instead use one of these options: 1. ” at [link].

Credit Card 100

Credit Card Dropbox Fax Filing 100

Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

APRIL 1, 2011

  He picked up a piece of paper that contained a name and phone number of a contact.    He told me that his next action was to make a phone call to that person for a project they were working on together.    So, the next action was not the phone call, it was the research. .    No. 

Filing 100

Filing Phones AT&T Email 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Do you really need to get a better phone plan, or would it just be a nice idea to know what’s out there?

Medical 100

Medical Filing Credit Card Legal 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

Filing 100

Filing Staples Fax Email 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

BMT Office Administration

OCTOBER 10, 2022

Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. If managers catch employees constantly playing on their phones instead of working, they can take disciplinary action. Another form of procrastination at work is presenteeism, which often gets misunderstood.

Management 125

Management Self Esteem Social Media AT&T 125

Stephanie LH Calahan

SEPTEMBER 10, 2011

  Click this link to be taken to my contact form and let me know you would like to explore the possibility of working together.    I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Find anything you file or store in 5 seconds or less.

Filing 100

Filing Legal Customer Service Stress 100

All Things Admin

DECEMBER 18, 2020

Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. You should have two versions of your cover letter – a formal one that can be printed and an electronic version for online submission systems.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Review every task that you perform on a regular basis.

Social Media 100

Social Media Equipment Forms Email 100

Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   In others, you may choose an electronic storage system rather than paper.    If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   I share a few ideas on both.

Credit Card 100

Credit Card Filing Email Networking 100

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Review every task that you perform on a regular basis.

Social Media 100

Social Media Equipment Forms Email 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.    Even if you are not the most technical person on your block, you probably have some form of technology in your life that you love.  OneNote: My Filing Cabinet In The Clouds. " Stephanie you are such a geek."   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

JUNE 8, 2011

Using less-toxic, biodegradable cleaning products not only improves the environment, but did you know that many natural cleaning products are usually sold in a concentrated form?    We do a lot of work with different clients to help them develop systems that allow them to be paperless.    Go Paperless.

Fax 100

Fax Environment Purchasing Filing 100

Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Youd be surprised of how many times people have asked me, "Why cant I log into my system?" Free download the iso file : [link] 2.Burn

2008 100

2008 Cubicle 2007 Google Docs 100

Productivity Bits

SEPTEMBER 23, 2010

Part II – Systems. They can also bring chaos to your productivity system if you don’t address them when they need to be addressed. This is the reason why we need a dependable tool that will keep our sanity and productivity system glued together. File System. Follow me on t witte r. Introduction.

Agenda 100

Agenda AT&T Calendars Stress 100

Professional Assistant Blog

FEBRUARY 8, 2008

Home About Me Advertise Using Microsoft Office E-mail Templates By The Professional Assistant on Friday, February 08, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you wite reccurring e-mails on a regular basis? On the File menu, point to New , then click Mail Message. On the File menu, click Save As.

2003 100

2003 2007 2008 Cubicle 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Unlike traditional e-mail, Google Apps utilizes labels instead of a folder system for e-mail sorting and storage.

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. Writing all in caps is a form of e-mail shouting.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

MARCH 12, 2010

Systems that Support Growth You see, while bamboo is known for its speedy growth (once it starts growing up) there is something below the surface that many do not know.   The rhizomes are the organism's growth system.    The intricate system of roots and growth make the plant amazingly strong. 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  The most effective networkers have a system to manage/organize business cards and their contacts.    Some systems are physical and others are electronic, but the important part is that there is a system. 

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Recruit CRM

JUNE 17, 2021

Well, let's just get straight to the takeaway— Any form of gender discrimination originates via a mix of social forces and is expressed consciously and unconsciously while recruiting. Strong understanding of marketing strategy and to effortlessly utilise the concepts throughout various forms of outreach. Requires 3 years experience.

Social Media 52

Social Media Skills Salary International 52

The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ Believe me, it is the best form of release therapy!

IAAP 100

IAAP Filing Health Mentoring 100

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. It may take a little time to set up, but an automated system will save you time and mental energy in the long run. This is where automation comes in.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. It may take a little time to set up, but an automated system will save you time and mental energy in the long run. This is where automation comes in.

Calendars 40

Calendars Filing Stress Forms 40

Laughing all the Way to Work

JANUARY 16, 2008

We have made impressive strides in that direction however with the use of e-mail, word processing, document management systems and the ability to scan documents. There is software already available to save e-mails directly into our document management systems and to put them in the correct file.

Carbon Footprint 100

Carbon Footprint Ergonomics Filing Etiquette 100

Professional Assistant Blog

MARCH 5, 2008

Home About Me Advertise Microsoft Office Poll Results By The Professional Assistant on Wednesday, March 05, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I am sure that all of you use Microsoft Office in your workplace. There are quite a bit of AA forms there.

2008 100

2008 2007 Cubicle PowerPoint 100

LEADERASSISTANT.COM

OCTOBER 29, 2023

In this episode of The Leader Assistant Podcast, Nicole talks about the art of delegation, building a support system, being a mompreneur, and unlocking your productivity potential. Jeremy Burrows 14:56 Yeah, in what about like In the value and in the skill set of building a support system. I was on the phone.

AT&T 72

AT&T Retirement Travel Networking 72

BioTeams

NOVEMBER 5, 2009

I downloaded WLM - installation was straightforward - it imported all my OE contacts, messages and settings (although for some reason it did not import by Sent Messages file and I had to do this via the File Import menu). So what is WLM like? It also has a build in Calendar.

Filing 40

Filing Collaborate Networking Calendars 40

The Small Business Blog

MARCH 19, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Small Business Startup Checklist – Company Structure by Stefan Töpfer on Mar 19, 2008 An important early decision that will have long-term consequences for your business is to determine the legal form it will trade under.

2008 100

2008 2007 2006 2009 100

Productivityist

DECEMBER 22, 2016

My system uses two e-mail folders ONLY. I personally use OneNote, but you can use a similar program or even plain text files. Don’t become disparaged if you find it hard to remember or use them – remember, habits take 21 days to form, keep going! I use my phone for this. For work, I use Outlook.

Email 40

Email Keyboards Phones Project Management 40

The Office Professionals Place

NOVEMBER 4, 2009

This morning the phone rang - youve got an interview! Can you bring in new business, improve operating efficiency, reduce costs, help build the strategy that will form the company’s future? Log Files As with most other websites, we collect and use the data contained in log files. A new topic each month.

Cover Letter 100

Cover Letter Interviewing Resume Filing 100

Stephanie LH Calahan

NOVEMBER 14, 2012

At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast! Send me a message here: contact form and let me know that you'd like a time/money breakthrough session.  Be careful not to get caught up in the “how” at this point.

Social Media 100

Social Media Calendars Agenda Twitter 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Try to set up the communication of the office so your boss checks their own emails and responds, but you are in charge of all the mtg coordination, phones, and anything that happens in the office. You answer the phone, book travel, offer beverages to guests, book meetings, prepare the conference room, order food, etc.

Holidays 40

Holidays Calendars Credit Card Restaurants 40