Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. This confirms the arrangement you’ve both made, and both parties know exactly what they’re signing up for.

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Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. I’m a big believer in creating main/sub folders for managing my filing system – both for paper-based and PC files. (If

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Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today! Sign Up Today!

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Professional Assistant Blog

OCTOBER 31, 2007

There are times when people come up to me and expect things to be done right away. People have to learn that they are not the only ones that need things to get done quickly. Do you feel jittery each time you receive a task that needs to be completed yesterday? Apparently, everyone comes to me all at the same time.

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. Then yesterday I came across a similar post , claiming that the pursuit of productivity has ended up out of control. It’s understandable this has come about.

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Professional Assistant Blog

FEBRUARY 25, 2008

You have access to more resources, such as better technology and online learning (which is usually provided by the company). Leadership potential is quite different, since you can move up within the company quite quickly, as opposed to a smaller firm, where it might be family run. You don’t want to end up looking for another job.

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Stephanie LH Calahan

SEPTEMBER 8, 2010

minutes to set up 3 new auto-populating lists.    Keep reading to learn what I learned.   Now, the system updates for me and I can recognize my awesome tweeps and stay in contact. .    Now, the system updates for me and I can recognize my awesome tweeps and stay in contact.

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Stephanie LH Calahan

MARCH 12, 2010

| Main | Mon Motivation - 16 Failed Predictions - Limiting Your Beliefs Can Limit Your Success » 6 Areas of Your Business Life that You MUST Have Flow to Make More Money (be like Bamboo) How often do you wake up in the morning and say "ug, I don't really want to go in today"?    Why is that? . 

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Professional Assistant Blog

JANUARY 25, 2008

What trips people up? What do they learn the hard way? What do people struggle with, or what have they had to learn the hard way? My biggest was learning a new language again, since Ive lived in Switzerland as well. What puzzles people? Are these social things, business things, language things.

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Stephanie LH Calahan

DECEMBER 30, 2010

  We learned back in pre-school that trying to fit a square peg into a round hole just does not work.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. .  There are some that think that one system should work for everyone. 

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Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

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Laughing all the Way to Work

SEPTEMBER 30, 2007

The job I was in had become so mundane that I found myself wondering just how much longer I could stand it – and then I wondered "why was I even putting up with it". I ended up getting the next job I applied for and was excited to start – although a bit apprehensive at the same time.

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Professional Assistant Blog

NOVEMBER 21, 2007

When I least expected it, the skies opened up and a job fell in my lap. Check them out and see what else you can learn! I actually had a short period in my career when I was unemployed. It was a difficult 6 months, especially near the end, when I kept thinking that no one wants to hire me. Until next time, Take care - of your clutter!

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Professional Assistant Blog

NOVEMBER 8, 2007

Learn from them and build on your weaknesses to make them into strengths. Take up a hobby, play some sports, spend time with your family. At times, the person that conveys this tone doesn’t realize they are coming across in a harmful manner. Remember, we are all human and we make mistakes.

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Stephanie LH Calahan

FEBRUARY 11, 2011

  Today you will learn about 12 business productivity tools that they can't live without. I set up recurring appointments for things like bookkeeping or marketing. That way, I can see with one glance which areas of my life are eating up the majority of my schedule, and which really should be given more attention.

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Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? First of all, there is not a perfect tool or a perfect system.

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Stephanie LH Calahan

OCTOBER 21, 2010

She became such an expert in time and life management that she's been teaching her simple, yet powerful system to others ever since via workshops and keynotes!    She calls it the 7 Minute Life System I had the honor of reviewing Allyson's program and I have to tell you it is great.    You will learn to.

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Laughing all the Way to Work

JANUARY 22, 2008

Be prepared to go through a learning curve. Lynn Crosbie a Medical Assistant at a Research Hospital says, “Every time I learn something new, I write it in my manual, i.e. how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc.

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Stephanie LH Calahan

NOVEMBER 19, 2010

  I've tried different systems and they don't work.    Sometimes your focus and attention challenges can be directly related to the systems you have (or don't have) in your life.  Sit up straight and breath from your belly! Then you need to listen up. Get physical! 

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Professional Assistant Blog

DECEMBER 11, 2007

Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more. Dont be afraid to spice it up a little. Try to throw in your own spin on information that you learn and post about. A person with high authority would help the blog the most. Post regularly.

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Stephanie LH Calahan

OCTOBER 8, 2010

  Keep reading to learn more! To get unstuck I come back to 'now' And right now, I am sitting at my computer, writing this out, the sun is shining, there is a whole day before me with great connections lined up, and all is good and exactly as it should be at this moment. I had to "slow down to speed up."

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Stephanie LH Calahan

FEBRUARY 7, 2011

  My husband and I grew up cheering for the Bulls and watching Jordan sail through the air.    However, if you continue to believe in yourself and learn from those failures, your successes will outweigh them over the long haul. Learn whatis enhancing or impeding your productivity today!

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The Office Professionals Place

MAY 21, 2010

In order to be successful office professionals, we have to live up to that code of conduct. I will take ownership of my mistakes and learn from them as well as others I will be proactive rather than reactive. Look into purchasing an all-in-one fax, printer, and copier. I will never let them see me sweat. A new topic each month.

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Stephanie LH Calahan

FEBRUARY 10, 2010

  This system worked for and I know I can make it work for me."   Assuming that the system is right and you are broken is not the right way to go.    Instead, find a system that works for the way you naturally think and learn.  " Any system that has too many steps is likely to fail. 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

newleafco   @ StephCalahan I'm a long-time fan of Now Up to Date for Mac. pamelahazelton    Franklin Covey - been using that system for 10+ years. Backed up with alarm functions on my #palmpre QuietSpacing    custom-set Outlook and sync'd iPhone.  To-Do list!

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Professional Assistant Blog

SEPTEMBER 13, 2007

Since our department is mainly made up of females, I seem to help the office balance in a more serene way. Being a male administrative assistant has its ups and downs, but the ride is definitely exiting and fulfilling. Ive been working as an assistant for quite a number of years, but theres always something new to learn.

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Professional Assistant Blog

NOVEMBER 20, 2007

Here are 5 ways to score brownie points with your boss and get that promotion or raise (or both) a little faster: The one thing that I’ve learned over the course of my career is to try getting to know your boss. Make sure to follow up on your commitments. Are you a seasoned veteran like myself (well, this is what people tell me)?

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Stephanie LH Calahan

DECEMBER 29, 2010

Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?  Make Sure You Back it Up! Archive Network with Steph Is This You?

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Stephanie LH Calahan

DECEMBER 15, 2010

  Somehow, they got sucked up by your every day busy life. opportunities you lost products or services that did not sell follow up systems that did not work social networking that did not produce desired results etc Goal Creation Step Four -- DROP THE "Suckers" Pick the top three or four and drop them! . 

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Stephanie LH Calahan

APRIL 1, 2010

  We've helped slews of clients implement the software along with other productivity systems as they claimed their Office Miracle ™ !   Keep reading to learn more.   Keep reading to learn more.   If you sign up for the Beta testing, be sure to comment below and let me know. 

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Just because a task management system works for your co-worker or spouse does not mean it will work for you. IDEA #2 -- Identify a system that lets you think through your tasks in your way.  I suggest that you start trying this system by using only one color.    ENHANCING THE CARD SYSTEM Use Color.

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Stephanie LH Calahan

MAY 17, 2010

Coordinators have many options when it comes to picking a to-do list system. Set up spreadsheets for monthly and weekly tasks. If something else comes up, reorder the cards,” she says. Once you finish an item, rip the card up and throw it away. The trick with hand-written lists is to pick one system and stick to it.

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The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Learn something new. You cannot expect to succeed if you don’t keep your skills up to date.

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The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. Take charge of your life, own up to your mistakes, learn from them, and grow to be a better person! Look into purchasing an all-in-one fax, printer, and copier. ，????~^^. A new topic each month.

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Professional Assistant Blog

JULY 22, 2008

This has been a great way to clear up a lot of unnecessary e-mails at work. Here is an example of some sub-folders and rules that I have set up that would work for a work e-mail or home account: I now send my subscribed feeds to a sub-folder that I can look at when I have the time. Share what you have learned with your boss.

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Stephanie LH Calahan

JANUARY 10, 2011

.  I'm sure that sounds odd -- maybe you were thinking the focus would be health; but I wanted to focus on figuring out the true cause of my illness rather than having doctors pump me up with meds.    Passing up opportunities is never easy.    Passing up opportunities is never easy. 

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Stephanie LH Calahan

FEBRUARY 16, 2011

  Your response is crucial to the success of the system, so set up a system that you will actually use!  Learn whatis enhancing or impeding your productivity today! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Are You as Productive as You Could Be?

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