Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Learn more by using the guides. Backup and store your files via a cloud service.

Dropbox 100

Dropbox PDF Filing Google 100

All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Interested in learning more about what the program has to offer? Company Projects – Green.

Mentoring 52

Mentoring Administrative Professionals Suppliers 2022 52

Page Personnel

OCTOBER 2, 2022

Administrative assistants also often work closely with senior-level employees and executives to take care of organisational duties such as answering phones, booking meetings and making travel arrangements on their behalf. Clear communication skills – admin assistants absorb all the communications that executives haven’t time to deal with.

Administrative Professionals 59

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Office Dynamics

AUGUST 10, 2016

Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. Learn to delegate.

Skills 100

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Clutter Coach

DECEMBER 15, 2017

Some of these tasks are known as administrivia, a word that I was surprised to learn was first used in 1937! Some examples of administrivia are reports you can get away with just skimming to get the content of them, nothing that requires deep reading. Do some filing. Get that pile off your desk and into the file drawer.

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Filing Expenses 2016 AT&T 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Additionally, executive assistants very quickly learn a CEO’s preferences.

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Expenses Travel Filing Skills 52

Laughing all the Way to Work

NOVEMBER 24, 2007

Or from your Toolbar when you are in Contacts, choose File, New, Folder. For example: In my "Secretarial Manual" folder, I have created a contact card called "Travel Arrangements". The advantages I have found in using contact cards are: They are automatically filed alphabetically You can use the search feature to find things.

Filing 100

Filing Travel Phones Learning 100

Stephanie LH Calahan

JANUARY 22, 2010

» Learn 5 Secrets to Put Procrastination Off Until Tomorrow! You can overcome procrastination if you learn a few simple secrets.     For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  "I can’t help it! 

Learning 100

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Worxbee

SEPTEMBER 13, 2021

This system is self-learning and can act independently from humans. AI uses machine learning to understand human actions. It then uses what it’s learned to decide which way to respond to a human action. It will then learn from the outcome of that action. Although constantly evolving, our AI is very young and learning.

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Expenses Social Media Environment Learning 52

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Some people choose to take office management qualifications on-site, while others prefer distance learning or in-house training. Low-cost training courses are available online.

Management 52

Management Payroll Fax Suppliers 52

Stephanie LH Calahan

AUGUST 3, 2011

As a speaker you have a number of things to juggle -- proposals, marketing collateral, networking conversations, presentation material, contracts, travel, etc.  Think About Easy Retrieval When Naming Files & Creating Pages.   You can learn more about participating by going here: [link]. Any product images.

Filing 100

Filing Business Cards Resume Interviewing 100

Practically Perfect PA

JANUARY 10, 2017

Will you share your learning with other Assistants thus increasing the ROI? Over time I managed to add several hotels to our Globally Approved Travel Program, which enabled all global staff to benefit from discounted rates and also obtained supplier discounts for our intranet company benefits portal.

Business Cards 100

Business Cards International Training Networking 100

Karen Vivarelli

JANUARY 24, 2021

After some google searching and exploring Facebook I found a FB group for Virtual Assistants and joined to learn more information. I wasn’t pursuing my passion for travel, and I didn’t have a good work-life balance. Once I set up G-Suite for her and organized her files online, she shared that she needed a website of her own!

Social Media 52

Social Media Mentoring Travel Facebook 52

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. You can learn more about Paul and his practice at [link]. Archive Network with Steph Is This You?

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Recruit CRM

MAY 28, 2020

Travel Expenses. So for example, if you have billed your client $40000 and they have paid you one invoice lets say of $15000. Cash Basis : So, in the above example, you fill the revenue column with $40000 only if the cash has been received in your bank. Enter expense in the system (and learn to categorize the expense).

Finance 52

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Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Learn whatis enhancing or impeding your productivity today! " High-Performers "make positive" contributions, Low-Performers "do not make positive" contributions.

Goals 100

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Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. Learn whatis enhancing or impeding your productivity today!   There are many. 

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do?    Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net , or call 309.826.5263.

Networking 100

Networking Phones Fax Management 100

Who's the Real Boss?

SEPTEMBER 13, 2018

When recruiters and employers scan through your employment summary and see more than four to five roles in a period of five to six years for example, it can often just land in the recycling bin with the other scrap paper. So if you went travelling for six months, then you need to spell that out.

Cover Letter 52

Cover Letter Resume AT&T Travel 52

Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Learn whatis enhancing or impeding your productivity today!

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Facebook UPS Networking Fax 100

Stephanie LH Calahan

JANUARY 4, 2010

You can file and label the files with appropriate titles; throw or give away unwanted things. You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. Are You as Productive as You Could Be?

Confidence 100

Confidence Filing Networking Phones 100

Recruit CRM

JUNE 17, 2021

For instance, consider the following example: We are looking for a Content Guru who will help us out of the content disaster we are currently in– craft well-researched, keyword-optimised articles, maintain our official blogs and work extensively with our SEO Wizard. Ability to travel as necessary.

Social Media 52

Social Media Skills Salary International 52

Stephanie LH Calahan

FEBRUARY 10, 2010

  Instead, find a system that works for the way you naturally think and learn.    For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Learn whatis enhancing or impeding your productivity today!   Why? 

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

Professional Assistant Blog

JULY 22, 2008

Home About Me Advertise Outlook Rules That Rule By The Professional Assistant on Tuesday, July 22, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: A Survival Blog for Todays Administrative Assistant. It will be worth the effort.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. .  For example, if you love to write things down, don't pick an online tool. 

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Office Dynamics

SEPTEMBER 26, 2012

No texting, no travel, no security checks and long walks through airports. The coffee pot at work, the telephone, copiers, shipments, filing, computers, social media, airplanes, buses, cards, traffic. Realize that the right choice for you may not be the most popular, but more by your example than your compliance.”.

Finance 100

Finance Administrative Training Social Media Clothes 100

Stephanie LH Calahan

MAY 20, 2011

When I was a graduate student, I was mildly surprised to learn that a thesis statement could expand into an entire thesis. I take my best content and turn it into workshops and allow people to play with and I hope learn from the ideas. If I didn't learn the art of repurposing content, I'd be in trouble!

Social Media 100

Social Media PowerPoint Facebook Gifts 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net , or call 309.826.5263. Learn whatis enhancing or impeding your productivity today! Are You as Productive as You Could Be?

Business Cards 100

Business Cards Networking Facebook Phones 100

Laughing all the Way to Work

OCTOBER 10, 2008

In my readers example, the problem was the trials of working for multiple bosses when one or more of them is disorganized. Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. 23, 1 p.m. (New

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Time Zones IAAP 2008 International 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Now's a great time to set a foundation and train your executive (if they are willing and learn to trust you) so a precedent can be set. Here are some things to work on for projects and what to figure out when learning to work with a new C-Level Executive during your first year. For example, some spouses do not share a last name.

Holidays 40

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The Small Business Blog

JANUARY 13, 2010

Although he never finished high school, Scudamore loves nothing more than learning. Within his business he has established what he calls a Mentor Board of Advisors, a group of people he turns to for advice and learning. For example, one of these mentors runs one of 1-800-GOT-JUNK?’ Think airline alliances.

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Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.  Are You as Productive as You Could Be?

Networking 100

Networking Email Phones Filing 100

Virtual Moxie

OCTOBER 12, 2010

I was using an online backup servic e that was current right up to the moment my computer powered down, so whether I got my computer fixed or had to start using a new one, I'd have access to all my files. Two days later I traveled to a blogging conference, which I attended sans computer. Are YOU backed up remotely? You should be.)

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