Practically Perfect PA

NOVEMBER 4, 2014

In my last blog I wrote about interview questions regarding career development and a few example answers. When asking a competency question the interviewer will ask you to give an example from your past experiences rather than answer in general terms. In this blog I want to concentrate on competency or scenario based questions.

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BMT Office Administration

OCTOBER 10, 2022

Examples include: Gossiping with co-workers. These are all examples of avoiding work without the use of technology. Another form of procrastination at work is presenteeism, which often gets misunderstood. Migraines or other forms of headaches. Taking frequent and/or extended bathroom breaks. Chatting with co-workers.

Management 125

Management Self Esteem Social Media AT&T 125

Stephanie LH Calahan

APRIL 1, 2011

Example :  I was working with a client the other day and we were going through his paper work.    Action Systems come in a number of different forms.  For a detailed look at how that might work for you, check out the video I did on YouTube a while back - Creating an Action Filing System for the Way You Work. 

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Ian's Messy Desk

MAY 2, 2011

The term “problem&# simply refers to a difference between the current situation and a desired future outcome. Finding a way to exploit an opportunity is a form of problem-solving just as is coping with a crisis. For example, if you wanted to improve your call-centre’s response time, pretend to be a customer and call in.

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Practically Perfect PA

DECEMBER 7, 2011

In my previous blog I looked at some of the common questions interviewers ask and the answers I would give if I had an interview, the examples are personal to me but hopefully will help you think about how you structure your answers. You should refer back to your core PA/EA skills for this one. I always use the following example. “

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Interviewing Skills Restaurants 2007 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing.

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Productivity Bits

AUGUST 11, 2010

The company’s accumulated data – that includes documents, emails, voice messages, and all other forms of data – is a big portion of their assets. Let’s take that as example to illustrate how GTD can help in securing information (we can practically apply the following illustration to any piece of data that we deal in the office).

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2011 Email Copyright Filing 100

Practically Perfect PA

DECEMBER 5, 2011

I decided to leave my previous employee in June 2010 but was job hunting for 6 months and when I did get the role I am in currently I had to complete a detailed application form, attend three interviews and sit two psychometric tests (for language and numerical skills). You should refer back to your core PA/ EA skills for this one.

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The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. So what do you do when your professionalism is tested?

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Administrative Professionals IAAP 2010 Filing 100

Allwork

MARCH 6, 2024

Physical harassment Physical harassment refers to any type of unwelcome and non-consensual physical contact. Addressing Workplace Bullying and Harassment for Employees There are various resources and support systems available for those experiencing workplace mistreatment in the form of bullying, harassment, or violence.

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Environment Gossip Legal Policies 309

Laughing all the Way to Work

FEBRUARY 13, 2008

I was used to listing all my duties on my resume: maintaining a filing system, answering the telephone, typing correspondence, etc. Instead they recommended setting out your skills and strengths in point form right up front so the potential employer can see if you have the skills for the job. Here is an example of a resume.

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Stephanie LH Calahan

MARCH 25, 2011

Collecting business cards or other forms of contact information is only the first step in networking.  They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. The business cards?

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Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Think of your space in varying forms of valuable real-estate.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace? 

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All Things Admin

AUGUST 3, 2022

It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. Digital procedures contain the same information as your print binder; they’re just in digital form and stored in the cloud so they’re accessible from anywhere. FORM – Meeting & Site Visit Planning. Enter digital procedures.

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Administrative Professionals Dropbox Mentoring Forms 80

Musings of a High-Level Executive Assistant

FEBRUARY 3, 2015

Send your cover letter and resume to a specific person, their general email address, or fill out their online form/application. 6) Have a list of references I assume you’ve interned, had a part time job, a full time job, or volunteered at some point in your life. You can get references from a boss, co-worker, vendor, or client.

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Success

JANUARY 17, 2023

With social media updates, near-constant news alerts and other forms of media—such as YouTube videos, new Netflix shows and podcasts —all competing for our attention, reading often falls by the wayside. I include page numbers and references in my notes so I can go back if I need to reread a passage that interests me.”.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

You asked many questions so I will answer all of them and also encourage you to read all my old posts and refer to my other site since they all answer your question in one way or another: [link] To create a good relationship with the other assistant and the other secretary is a two part answer. Just be a good person and be you.

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All Things Admin

JUNE 10, 2021

Sure, you may have the perfect system for filing. Filing (paper and digital). For example, if you’re writing a system for mailing out invoices, don’t assume someone performing the duty knows how to use the automated postage machine. Travel planning is a great example of this. Example of a System. Travel planning.

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Travel Administrative Professionals Forms Filing 52

The Small Business Blog

MAY 8, 2006

third party references 2. Diarmuid ODonovan Said on September 18th, 2007 at 2:40 am I refer to the post from Dennis Would you trust an unqualified Doctor? I feel 2008 will see the efforts of the accountancy bodies see results, in the form of legislation. I’m more in favour of creating a shortlist of 3 and insisting on 1.

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BMT Office Administration

NOVEMBER 30, 2022

For example, Asana only offers priority customer support for premium plan users. ClickUp allows you to set task dependencies, which refers to when your team can’t start on one task until another subtask is completed. An example would be preventing a blog post from getting published until it’s been edited. Business plan.

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Project Management Management Calendars Collaborate 59

Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

Filing 100

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Men With Pens

JANUARY 10, 2010

Over time, however, the business failed and the professor had to file for bankruptcy and lost his credibility. But trust comes in many forms, both short- and long term. For example, let’s say I want to learn how to be a better copywriter. Another example: Most clients of Men with Pens don’t know me personally.

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Stephanie LH Calahan

DECEMBER 10, 2010

Putting the date on the pages helps reference notes from meetings, etc. Create email folders same as you would for word doc and paper files. Examples: If you have a full email box, then schedule an hour each morning to tackle it. For example, my son doesn't get up easily. Write everything in the notebook. Not Really!"

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AT&T Calendars Social Media Stress 100

BioTeams

NOVEMBER 15, 2019

These are re-listed below and are rooted on the oldest and most evolved form of biological signalling, using chemicals to communicate. The study of Nature’s teams and Biomimicry has identified the following thirteen principals that form the very essence of any robust and effective communication platform. Whole species.

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Men With Pens

JUNE 20, 2010

Take me, for example. You see, I had this brilliant idea that I wanted to record some audio files. Not quite what you’re referring to here though James. Gotta love family;) Blogging, I pretty much hang loose and worry more about getting the content out there in an easily readable form. Or are you? Every single time.

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Allwork

AUGUST 14, 2023

I think you’re also referring to stock markets. And specifically what he was referring to was the engineers that worked for him at SpaceX and Tesla and his premise, I think it makes some sense. But some of the reforms and some of the changes that the bank is doing are specifically to make capital markets more attractive.

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Management AT&T Equipment Environment 175