Professional Assistant Blog

OCTOBER 8, 2008

F or example, if you want to make a million dollars before you die, write out exactly what you want and how you will achieve this. Each and every day will pass and you will get closer and closer to your goal. This way, when you sit down, you can read it each and every day. Keep it short and simple though.

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Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do?  Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?   The transitions become smoother.

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Success

APRIL 25, 2024

My only goal is to fill most boxes with something. It’s a goal I believe in, and it’s rooted in a bigger-picture mission I’m on—to have a healthy body and mind, for myself and my kids. Gen Z might even think making a phone call is like someone asking them to use a fax machine. It’s simple. It’s visible. It’s worthwhile.

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Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

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Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example).   What do you do to make your Facebook experience focused to your goals?  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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The Office Professionals Place

MAY 31, 2010

For example, in the sales industry the Pareto Principle says that 80% of a company’s sales are due to 20% of the sales staff. Many times there are smaller tasks that need to be completed in order to achieve the main objective or goal. Look into purchasing an all-in-one fax, printer, and copier. Prioritize.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. This can be a rewarding career change for those suited to this type of work.

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The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. It is important to accept feedback and reiterate the team’s mission and goals. Develop a plan and set goals. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. “At the beginning of the day, put your cards in order, with the most important item on top.

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Ian's Messy Desk

JUNE 18, 2010

The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. It’s like attaching a business card to every e-mail you send. Be careful with humour - Use humour and irony sparingly.

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Stephanie LH Calahan

JANUARY 4, 2010

How do you organize your progress so that your life goals are realized? You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. How do you organize your progress so that your life goals are realized?

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Stephanie LH Calahan

MARCH 5, 2010

Cut your major goals into bite-sized pieces. Each small priority or requirement on the way to ultimate goal becomes a mini goal in itself. When receiving a request (from your child's school, from your co-worker, from your significant other) ask yourself if this fits with your overall goals, and who you are right now.

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Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  I have like with like, but nothing ever gets put away."   Why? 

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Stephanie LH Calahan

SEPTEMBER 6, 2010

For example, if you love to write things down, don't pick an online tool.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  When you are picking a system for your planning, think about the various features and pick a tool that you are most likely to USE. 

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The Small Business Blog

JUNE 10, 2009

6 days ago RT @ WinWeb Focus on Your Small Business Goals - [link] 6 days ago Perluondo: "They're exactly the demographics I'm looking for." As an example, Bookkeeping will start at £9.85 WinWeb TV Free Small & Home Business Videos for you.

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Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.    The logic: If you follow the new exercising/eating plan 80 percent of the time, then you’re 80 percent closer to your goal than the previous day!  Do not do anything!

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Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   She liked what she heard so she went to my blog to check out more.  Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Your Time / Schedule Think about working in time blocks. 

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Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Drink lots of water! Nutrition experts agree that you should be drinking half your body weight in ounces every day.

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Stephanie LH Calahan

AUGUST 30, 2010

family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  For examle, I send messages on organization and productivity, but I occasionally will send updates on gratitude or something that happened to me that day. Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Peter Duesberg, molecular-biology professor at U.C.

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Musings of a High-Level Executive Assistant

MAY 24, 2013

The goal is to fit into what exists already and understand your role in the organization/seniority. Work is work, it's not a so ap opera. :) On the first day you should follow their example. First, for the business aspect, mirror them. Be willing to learn a lot, wear a lot of hats, not complain, and follow their lead.

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Green for work and blue for personal for example.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Above, I mentioned that you should try out this system with only one color of card.    You must decide if the benefits outweigh the extra work. 

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The Small Business Blog

MAY 20, 2008

6 days ago RT @ WinWeb Focus on Your Small Business Goals - [link] 6 days ago Perluondo: "They're exactly the demographics I'm looking for." There are unlimited examples om the internet. WinWeb TV Free Small & Home Business Videos for you. With employment getting more difficult to find the quality of C.V.’s

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Musings of a High-Level Executive Assistant

DECEMBER 20, 2012

For example, if your boss is on a business trip for 2 weeks, how will signature approvals be taken care of - fax, a signature stamp, by the 2nd in command, or will things have to wait? The goal of delegation is for your executive not to do the task, that’s it, NOT for the task to be done more efficiently, faster, or easier in general.

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Stephanie LH Calahan

JANUARY 3, 2011

  We love this tool because it does not matter how different my husband and I might reference information (for example, I might say Insurance-Car and he might say Country Insurance) we can find things with ease using the fast find button.    Your information is secure and backed up too. 

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Stephanie LH Calahan

DECEMBER 2, 2009

For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. For example, techno-phobes shouldn't force themselves to use a computerized calendar if they are more comfortable with a paper planner.

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Stephanie LH Calahan

FEBRUARY 18, 2011

For example, I have all of my ezine and newsletter subscriptions go into a folder by that name. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 I set up folders by name using categories that make sense for my email usage. Facebook updates go directly into a Facebook folder, etc.

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Stephanie LH Calahan

DECEMBER 21, 2009

For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. As this small example demonstrates, slight changes in workflow processing behaviors have dramatic effects on productivity.

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Stephanie LH Calahan

DECEMBER 23, 2010

  Set long-term goals. Your vision of your ultimate life will help you come up with long-term goals. Of those goals, pick one to accomplish within the next year, and really focus on that. Now, pick one medium-term goal to achieve in the next few months that will get you further toward your longer-term goal.

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Stephanie LH Calahan

DECEMBER 10, 2010

Use the notebook for everything you want to keep track of: to do lists, grocery lists, client meetings, phone calls, dreams and goals. Once you cleared the path, identify the next step to take to accomplish your task or goal. Examples: If you have a full email box, then schedule an hour each morning to tackle it.

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The Small Business Blog

JUNE 6, 2010

6 days ago RT @ WinWeb Focus on Your Small Business Goals - [link] 6 days ago Perluondo: "They're exactly the demographics I'm looking for." That should include email address, website address, phone number, fax, company address. WinWeb TV Free Small & Home Business Videos for you.

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