The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

Agenda 100

Agenda Filing IAAP 2010 100

Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? For example, I will try to work on task A for 1 hour. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? Having Trouble Planning A "Non-Religious" Office Party?

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Professional Assistant Blog

OCTOBER 30, 2008

By The Professional Assistant on Thursday, October 30, 2008 Filed Under: Meetings , Organize , Productivity D o you find yourself being bored out of your mind at times with nothing to do? I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

Filing 100

Filing Medical Finance Health 100

Professional Assistant Blog

SEPTEMBER 14, 2007

By The Professional Assistant on Friday, September 14, 2007 Filed Under: Organize , Prioritize , Productivity D oes your firm want to save money? Heres an example of what happened with me. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Outsourcing - Good or Bad?

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? I appreciate your example. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

The Office Professionals Place

JANUARY 5, 2010

So many of us decide in February that since we haven’t accomplished the goal set on January 1, it is hopeless, be consistent and persistent and refer back to your goals often. Write your goals down and refer back to them often; you may have to change your focus or create a new sub-goal. Re-evaluate your goals often.

2010 100

2010 Filing Goals IAAP 100

The Office Professionals Place

FEBRUARY 24, 2010

Below are examples of five tests you will encounter in your professional career, how will you score? If you are not the person who can assist them, refer them to someone who can. For example, my supervisor is great at prioritizing, so I asked her about prioritizing skills. So what do you do when your professionalism is tested?

Administrative Professionals 100

Administrative Professionals IAAP 2010 Filing 100

Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Having Trouble Planning A "Non-Religious" Office Party?

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. “At the beginning of the day, put your cards in order, with the most important item on top.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Feel free, but please give me proper credit and let me know so that I can thank you!

Goals 100

Goals Fax Networking Travel 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. File the e-mail, either in a folder or saved as a document. -

Email 100

Email Management Filing Monster 100

Small Business CEO

MAY 5, 2010

Inefficient process examples: Your employees record their time on paper or in Excel. A lab order is faxed in. If information is missing or unreadable, the referring physician is called. Example projects: Create interfaces between systems. Many financial systems have pre-defined interfaces for import files.

Fax 40

Fax Payroll PDF Negotiating 40

Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.  Example 2:   Do you have a litany of sales and prospecting calls to do?    The transitions become smoother. You gain momentum as you perform similar tasks and in some instances actually speed up! 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

JANUARY 4, 2010

You can file and label the files with appropriate titles; throw or give away unwanted things. You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. Part of the Calahan Solutions, Inc.

Confidence 100

Confidence Filing Networking Phones 100

Professional Assistant Blog

JULY 22, 2008

Home About Me Advertise Outlook Rules That Rule By The Professional Assistant on Tuesday, July 22, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: A Survival Blog for Todays Administrative Assistant.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  Just follow these three steps. Mouse over your Facebook Friend’s post. Part of the Calahan Solutions, Inc.

Facebook 100

Facebook UPS Networking Fax 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   She liked what she heard so she went to my blog to check out more.  Part of the Calahan Solutions, Inc.

Business Cards 100

Business Cards Networking Facebook Phones 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  Your Time / Schedule Think about working in time blocks.    4. . 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  I have like with like, but nothing ever gets put away."   Why? 

Networking 100

Networking Purchasing Filing Fax 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

For example, if you love to write things down, don't pick an online tool.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 .  When you are picking a system for your planning, think about the various features and pick a tool that you are most likely to USE. 

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

AUGUST 30, 2010

in Clutter Management , E-Mail & Electronic Info , Networking , Technology/Web , Time, Productivity & To-Dos | Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference Productive Social Networking-Making the Most of Your Twitter & Facebook Experience - Do You Use Lists?

Twitter 100

Twitter Networking Facebook Social Media 100

Stephanie LH Calahan

NOVEMBER 30, 2009

  She did not have faith in her tools and did not have a consistent way to reference or write out her objectives.    Green for work and blue for personal for example.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Or connect on Facebook !

Staples 100

Staples Networking AT&T Phones 100

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Peter Duesberg, molecular-biology professor at U.C.

AT&T 100

AT&T Networking Fax 2010 100

Musings of a High-Level Executive Assistant

MAY 24, 2013

You asked many questions so I will answer all of them and also encourage you to read all my old posts and refer to my other site since they all answer your question in one way or another: [link] To create a good relationship with the other assistant and the other secretary is a two part answer.

Staples 40

Staples Mentoring Gossip Interviewing 40

Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Taking action is better than not taking action.  "I can’t help it! 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 2, 2009

For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. For example, techno-phobes shouldn't force themselves to use a computerized calendar if they are more comfortable with a paper planner.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

DECEMBER 21, 2009

Main | Planner Or Tickler (1-31) File? - For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Stephanie LH Calahan

DECEMBER 10, 2010

Putting the date on the pages helps reference notes from meetings, etc. Create email folders same as you would for word doc and paper files. Examples: If you have a full email box, then schedule an hour each morning to tackle it. For example, my son doesn't get up easily. Write everything in the notebook. Not Really!"

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

DECEMBER 23, 2010

An  evening routine , for example, could be a great way not only to wind down from a long day and review how your day went, but to prepare yourself for your next day so the morning isn’t so hectic. For example, put positive public pressure on yourself by announcing your goal on your blog.   Develop intimate relationships.

Goals 100

Goals Credit Card Retirement Stress 100