Professional Assistant Blog

OCTOBER 2, 2008

Home About Me Advertise Contest: Best Stress Tips - Win $1500 By The Professional Assistant on Thursday, October 02, 2008 Filed Under: Productivity D o you feel stressed at work? People get stressed all of the time. Getting rid of stress in your life can make you more productive , keep you healthy and even keep you sane.

Stress 100

Stress 2008 Cubicle Google Docs 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    It is a communication tool that has been around for decades and it does not look like it is going away any time soon. . 

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  I asked my friends to share their favorite planning tool.  What is your favorite planning/calendar tool and why?   If you use it, it is the right tool for you.

Calendars 100

Calendars Twitter Phones Google 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. In 2005, there was 50% more paper and filing in offices than there was in 1995.

Stress 100

Stress Filing 2005 Management 100

On The Job

MARCH 11, 2019

I've known people in my life who are so into cleanliness and order that you could eat off their garage floor, surrounded by gardening tools that stand at attention like little soldiers. Need to write a tough email? I once created a file called 'active useful documents' and then never looked in it again," Rubin writes.

Fax 100

Fax Environment Filing Interviewing 100

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. In 2005, there was 50% more paper and filing in offices than there was in 1995.

Stress 100

Stress Filing 2005 Management 100

Office Dynamics

NOVEMBER 15, 2009

Feeling Stressed at work? Having to look for a client file is considered an interruption. Don’t use the email arrival alarm. For more information, free tips, and organizational tools contact Alita Bluford, Productive Environment Specialist at: 800-852-9050 or www.efficiencyconsultants.com. Is it them? By Alita Bluford.

Stress 100

Stress Environment Filing International 100

Office Dynamics

NOVEMBER 15, 2009

Feeling Stressed at work? Having to look for a client file is considered an interruption. Don’t use the email arrival alarm. For more information, free tips, and organizational tools contact Alita Bluford, Productive Environment Specialist at: 800-852-9050 or www.efficiencyconsultants.com. Is it them? By Alita Bluford.

Stress 100

Stress Environment Filing International 100

All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. This makes a stressful time even tenser. A polished resume that accurately represents you professionally is one of the most powerful tools in your toolkit. She said, “Security doesn’t lie within a company. It lies within you.”. This is so true.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

All Things Admin

FEBRUARY 8, 2024

For example, you may allocate specific time periods throughout the day to check email or send out meeting agendas and reminders. During a board meeting prep week, for instance, email may require more time and attention for last-minute submissions and changes. At that point, it’s overwhelming and stressful.

2024 52

2024 Mentoring Administrative Professionals Payroll 52

Office Dynamics

MARCH 18, 2014

My morning routine at work starts with a cup (or two) of Joe and perusing my email inbox. According to an Accountemps survey, 58 percent of chief financial officers (CFOs) said reading email is the first thing they do at the office. Most office workers start their day by checking email to see if something urgent has come up.

2014 100

2014 Social Media Email Filing 100

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

Email 40

Email Keyboards Phones Project Management 40

Productivity Bits

JUNE 27, 2011

I started to implement the approach explained in the book, using notebooks, excel files and the like, and my life got better until a certain point. Grab a copy now of Getting Things Done: The Art of Stress-Free Productivity by David Allen ]. But to establish new habits you need very engaging tools.

Stress 100

Stress Lifestyle 2011 Copyright 100

Ian's Messy Desk

SEPTEMBER 8, 2010

If your desk harbours mounds of papers, books, files and personal accessories, you may be adding unnecessary stress to your day. Set up a good filing system. Colour–coded files are especially helpful — they show you at a glance where something should go. Put items that must be looked at in a special folder or file.

Filing 100

Filing Ergonomics Health 2010 100

Productivity Bits

SEPTEMBER 23, 2010

Part III – Tools. Part III – Tools. Our inability to control things causes us to stress out. The thing is – and I cannot stress this enough – you don’t try closing them out but must control them. The open loops can become constant source of stress if not controlled. File System.

Agenda 100

Agenda AT&T Calendars Stress 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Her system for email management is outstanding. And while email is still not my strong suit…it’s much better because of the system she teaches. Regarding Email organization: Think of your inbox as your mailbox, not your to do list. Ideas, Time & Space.

Travel 100

Travel Filing Forms Skills 100

Office Dynamics

JUNE 8, 2017

This is followed by dinner and then working on emails and getting ready for the next day’s meetings, or in my case, teaching full-day workshops to 25 attendees. Now, this was in the day when we did not have the tools we have today. I don’t need any extra work or stress when I am traveling for business.

Travel 194

Travel Restaurants Clothes Medical 194

On The Job

NOVEMBER 5, 2010

E-mail doesn't have to dominate your life, and you can put an end to e-mail being nothing but a huge time suck and stress-inducing activity, they claim. Folders should be labeled "delete," "do it now," "respond today," "schedule a specific time on calendar," "waiting for response," "file it," "someday" and "freedom."

Social Media 100

Social Media Calendars Email Filing 100

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Then I have a plan for you to implement today, right now, that will help you increase your productivity, lessen your stress and actually cross things off your to-do list at the end of the day.

Social Media 100

Social Media Equipment Forms Email 100

Page Personnel

JANUARY 12, 2023

Being part of a new company can be intimidating, if not stressful and distracting. Even a simple welcome email from the team can go a long way. Software programmes that offer online training sessions can also be an excellent tool for bringing them up to speed.

2023 52

2023 Social Media Retirement Salary 52

Stephanie LH Calahan

MAY 13, 2011

  I like to share various tools that help to make you more productive. We started by asking this question: What tech tools (office machine, gadget, hardware, software or online tools) could you not live without, why and where can we find it?  OneNote: My Filing Cabinet In The Clouds.   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

OCTOBER 8, 2010

  Check out Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Tell me more! PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Keep reading to learn more!

Stress 100

Stress Twitter Facebook Fax 100

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Then I have a plan for you to implement today, right now, that will help you increase your productivity, lessen your stress and actually cross things off your to-do list at the end of the day.

Social Media 100

Social Media Equipment Forms Email 100

C-Suite Assistants

JANUARY 12, 2021

With tools such as email, voicemails, and mobile devices, you may wonder whether personal assistants are worth the cost. But without these jobs, many executives are left to create their travel plans, file expense reports, and schedule meetings. But how much does a personal assistant cost? Are Personal Assistants Worth It?

Salary 52

Salary Travel Calendars Expenses 52

Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

Stress 100

Stress Networking Fax Twitter 100

Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location. Comments Trackbacks Weekly Cheat Sheet! |

Filing 100

Filing Ergonomics Cubicle Agenda 100

Productivityist

MARCH 10, 2016

Here are some of the important ways a cybersecurity plan can keep you focused and productive: Less Stress = More Productivity. Stress contributes negatively to productivity. A service such as Carbonite is very helpful for both safely storing and managing files. Get the tools you need. Get the tools you need.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Here are some of the important ways a cybersecurity plan can keep you focused and productive: Less Stress = More Productivity. Stress contributes negatively to productivity. A service such as Carbonite is very helpful for both safely storing and managing files. Get the tools you need. Work Better With Your Team.

Calendars 40

Calendars Filing Stress Forms 40

Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). But now, I’m back to paper (sort of). Always at your fingertips.

Management 100

Management Basecamp Calendars Phones 100

Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success WHO : Stephanie LH Calahan hosts Jill Hively WHEN :  LIVE January 25, 2011 -- 7:00 pm CST  (5:00 pm PST and 8:00 pm EST) WHERE : At your home or office - you can listen to the recording right on our site or download the MP3 file to listen to on your computer, iPod or other MP3 player.

Health 100

Health Lifestyle 2011 Budget 100

Jen Lawrence

APRIL 18, 2019

Someone may tell you what you “should” be giving up but hiring a VA is supposed to make your life easier – not more stressful or uncomfortable. Email, text, phone, chat? Collect them and send a single email to be answered once a day? Where will you share files? Evaluate everything left over.

Dropbox 45

Dropbox AT&T Stress Legal 45

Stephanie LH Calahan

FEBRUARY 28, 2011

If your checked is not greater than your unchecked, fix it tomorrow and see stress diminish. Click to get posts as we publish Prefer less email? Click on any of theself-evaluator tools below and receive your results online immediately! .  Check off everything that is leading you towards your goals. What is your ratio?

Fax 100

Fax Networking Twitter Goals 100

Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   Don't know where to start? 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

MARCH 12, 2010

Develop a process and strategy for how you will schedule your week, day, hour and you will have less stress worrying about getting things done.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.    Let me know. 

Networking 100

Networking Email Phones Filing 100