Practically Perfect PA

NOVEMBER 28, 2012

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! I hate, hate, hate having a cluttered email inbox and always have a slight panic when I have more than 10 emails in there at any one time!

Email 100

Email AT&T Equipment Phones 100

BMT Office Administration

MARCH 16, 2022

There’s a reason the IRS rolled out some new tools and beefed up some old tools on its website this filing season—it’s still bogged down with last year’s returns! The likely effect will be delayed tax refunds for taxpayers who file even minimally complex returns. 2021 Form 1040 tax filing stats so far. 25, 2022, (i.e.,

2021 52

2021 Filing Payroll 2022 52

Professional Assistant Blog

NOVEMBER 5, 2008

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? B eing able to retrieve the data is more important than an organized alphabetized file drawer.

Filing 100

Filing 2008 Cubicle 2007 100

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Create email templates for responses to most frequently asked questions to save time. Create a project checklist and ask all team members to use the form when asking for project assistance.

Goals 202

Goals Stress Filing Email 202

BMT Office Administration

JUNE 16, 2023

More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop. You also need to dig out the employee’s 401(k) beneficiary form—401(k) assets move independently from the employee’s will, so you need to know who the beneficiaries are.

Payroll 52

Payroll Calendars Filing Forms 52

Clutter Coach

DECEMBER 12, 2019

The author says what I already knew and have podcasted about before; that willpower has little to do with forming good habits, or being successful, or even having self control. The best way to form a good habit is to set up your environment to make success easy. You can sign up with my special link here: [link]. Pretty simple.

Forms 100

Forms Filing Environment Clothes 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. A couple of places where you’ll want to create individual clients folders are: In your email program.

Filing 100

Filing Staples Email Fax 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. But first, a word of caution ….

Credit Card 100

Credit Card Dropbox Fax Filing 100

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

Email 40

Email Keyboards Phones Project Management 40

All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. Forms and Checklists. It lies within you.”. Procedures.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.    I went out right away to re-test our Contact Us form and found it was no longer working -- on any of our sites! To your success!

Forms 100

Forms Fax Email Networking 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Do you really need to get a better phone plan, or would it just be a nice idea to know what’s out there?

Medical 100

Medical Filing Credit Card Legal 100

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. First— Standardize. Now standardize those things.

Social Media 100

Social Media Equipment Forms Email 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. Digital: Create Client Folders.

Filing 100

Filing Staples Fax Email 100

BMT Office Administration

OCTOBER 10, 2022

Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. Another form of procrastination at work is presenteeism, which often gets misunderstood.

Management 125

Management Self Esteem Social Media AT&T 125

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. First— Standardize. Now standardize those things.

Social Media 100

Social Media Equipment Forms Email 100

Stephanie LH Calahan

APRIL 1, 2011

  He picked up a piece of paper that contained a name and phone number of a contact.    He told me that his next action was to make a phone call to that person for a project they were working on together.    So, the next action was not the phone call, it was the research. .    No. 

Filing 100

Filing Phones AT&T Email 100

The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). Although I still do print everything off this is a great app to have on your phone so you can check your details on the go.

Restaurants 100

Restaurants Travel Phones Calendars 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly. 3 -- Contact Your Bank for Paperless Statements Many people pay their bills on-line, but still receive their statements in paper form. 

Credit Card 100

Credit Card Filing Email Networking 100

Stephanie LH Calahan

MAY 13, 2011

" That is what I heard from her as we were talking on the phone.    Even if you are not the most technical person on your block, you probably have some form of technology in your life that you love.  OneNote: My Filing Cabinet In The Clouds. " Stephanie you are such a geek."   OK! 

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! Your company may have a policy on how they want you to address people in external business email. 1 Be Courteous With Email Are you There? Jane Watson of J. This is a great tip from Jane Watson of J.

Etiquette 100

Etiquette Filing Email 2005 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. Writing all in caps is a form of e-mail shouting.

2008 100

2008 2007 Cubicle Fax 100

Stephanie LH Calahan

JUNE 8, 2011

Using less-toxic, biodegradable cleaning products not only improves the environment, but did you know that many natural cleaning products are usually sold in a concentrated form?    Most of the time we look at the fax and file it electronically, or delete it.  .  Change Up Your Cleaning Products.

Fax 100

Fax Environment Purchasing Filing 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.    Read, sort and process your email and snail mail daily. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Email the report to the boss while you're sitting by the pool. Email the report to the boss while you're sitting by the pool. No need to load and check USB flash drives or email documents back and forth from work to home. No problem!

Dropbox 100

Dropbox Filing Networking Fax 100

Laughing all the Way to Work

FEBRUARY 16, 2008

E-mail is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! To set an e-mail signature file: 1) From the Tools Menu, choose Options 2) Select Mail Format 3) Select Signatures 4) Select New and follow the instructions to add your e-mail signature. Jane Watson of J.

Etiquette 100

Etiquette 2005 Email Filing 100

Professional Assistant Blog

FEBRUARY 8, 2008

Home About Me Advertise Using Microsoft Office E-mail Templates By The Professional Assistant on Friday, February 08, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you wite reccurring e-mails on a regular basis? On the File menu, point to New , then click Mail Message. On the File menu, click Save As.

2003 100

2003 2007 2008 Cubicle 100

Practically Perfect PA

OCTOBER 10, 2016

I can keep up to date with the Guernsey PA Connect website and emails, my personal and work emails, along with always being able to call anyone if I need to. In February this year we formed a Committee with three other PA’s Julie Twist, Jane Ravenwood and Jen Baudains. What piece of technology or app can you not live without?

Networking 100

Networking Promotion Mentoring Training 100

Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Fill long registration and checkout forms with one click. Free download the iso file : [link] 2.Burn Home About Me Advertise Forgot Your Password?

2008 100

2008 Cubicle 2007 Google Docs 100

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. A service such as Carbonite is very helpful for both safely storing and managing files. You should know what can be shared in email or discussed over the phone.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Even things that don’t seem efficient at first, such as forming security procedures and establishing a security schedule, can be made efficient with the right tweaking. A service such as Carbonite is very helpful for both safely storing and managing files. You should know what can be shared in email or discussed over the phone.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

SEPTEMBER 9, 2015

Tired of spending all of your time in your email inbox? Slack helps you say goodbye to email while keeping all of your teams’ communications and files in one place, wherever you go. You can group conversations, share files and search while staying in sync across multiple platforms. Cmd u – Upload a file.

Keyboards 40

Keyboards Filing Email Twitter 40

Allwork

AUGUST 14, 2023

We used to do phone and then it was email, and now we have these video solutions. That’s going to create every form of mis, diss, and whatever other kind of information you want to say on all parties that we look at it anyway, I’m getting off the future of work a little bit, not with AI, but rolling back to the real estate.

Management 233

Management AT&T Equipment Environment 233