Stephanie LH Calahan

FEBRUARY 1, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video) I'm out on Twitter  meeting new and interesting people all of the time.  Your environment and how it is set up will always have a big impact on what you can get done in a day.  Click to get posts as we publish Prefer less email?

Environment 100

Environment Twitter Fax Networking 100

Eco-Office Gals

MAY 29, 2018

As a way to combat or prolong the issue, many organizations have opted to go green by creating more eco-friendly working environments. Not only does reducing their carbon footprint helps the environment, but it also helps business. Buy Plants for the Office – What better way to help the environment than to purify the air?

Carbon Footprint 140

Carbon Footprint Postal Service Telecommuting Environment 140

On The Job

SEPTEMBER 28, 2020

When thinking about all the great career advice that experts have given me over the years, I believe there are still ways to navigate office politics successfully when working remotely or in a reduced team environment. To help alleviate some of that, try connecting one-on-one with colleagues via email or text. The last word.

Email 137

Email Filing Google Stress 137

Office Dynamics

JUNE 20, 2018

Last week Office Dynamics sent an email to all of our subscribers saying, “Thank you,” and we also provided the Office Dynamics Top 10 Blogs For Administrative Professionals. If you wish to subscribe to the blog, please enter your email address in the subscribe section that is located at the top right of each blog post.

Administrative Professionals 223

Administrative Professionals Social Media Travel Filing 223

Workplace Insight

OCTOBER 2, 2023

Of those who believe they have been monitored, monitoring timekeeping and access was the most common practice at 40 percent, followed by monitoring emails, files, calls or messages at 25 percent. This includes 23 percent of 18-24s, 25 percent of 25-34s, and 11 percent of 55+.

Legal 64

Legal Filing Social Media Policies 64

Office Dynamics

JANUARY 4, 2019

Having one binder or online file of past performance evaluations, thank you notes and emails from coworkers, clients, etc., Continue to learn through professional and personal development to create an environment you choose to work in. I personally learned a lot from that breakout session. is very beneficial.

Resume 220

Resume Skills Filing Confidence 220

Clutter Coach

DECEMBER 12, 2019

The best way to form a good habit is to set up your environment to make success easy. Question for you: What about all those dang emails you supposedly subscribed to that are clogging up your inbox? My sponsor, Clean Email, has a Smart Unsubscriber function to do that cleaning up for you and keep your inbox tidy.

Forms 100

Forms Filing Environment Clothes 100

Productivity Bits

DECEMBER 21, 2017

Without time and effort dedicated to your environment, productivity and motivation can diminish. Physical obstructions In an office, physical obstacles can come in the form of archive boxes, files, and general clutter. Working in a messy environment is not motivating. Things will be lost, or general comfort levels will be low.

Environment 133

Environment Filing Forms Health 133

On The Job

MARCH 11, 2019

I've also known people whose surrounding environment -- whether at home or at work -- that I wouldn't touch without wearing a hazmat suit and knowing avalanche procedures in case a mountain of junk fell on my head. In it, she writes how an orderly, peaceful environment will lead to inner peace and happiness.

Fax 100

Fax Environment Filing Interviewing 100

BMT Office Administration

OCTOBER 4, 2022

Before 2020, employee monitoring in a traditional office environment was pretty straightforward. Post-COVID-19, many employee tracking software programs started popping up, allowing companies to track employee productivity , computer activity, emails, and even individual keystrokes. Time tracking and file tracking.

Filing 52

Filing 2020 Suppliers Social Media 52

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

Email 40

Email Keyboards Phones Project Management 40

All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. Become your own enforcer of no email or Internet for certain periods so you can sustain your concentration. Every day millions of us search for our car keys, our smartphones and our sunglasses. Just say “no.”

Filing 100

Filing 2011 Stress Email 100

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. This is not communicating.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Practically Perfect PA

JULY 4, 2016

I have many responsibilities in my role, but I would say the main ones are: Working in a fast paced environment, giving full administrative support to the CEO. Organising and maintaining multiple email inboxes. Devising and maintaining office systems, including data management, CRM system and filing.

Travel 186

Travel Social Media Suppliers Email 186

BMT Office Administration

OCTOBER 10, 2022

Procrastination can manifest itself in several different ways in a work environment, and it’s important to familiarize yourself with each type, which includes: Online procrastination. Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. Offline procrastination.

Management 125

Management Self Esteem Social Media AT&T 125

Productivity Bits

SEPTEMBER 11, 2010

Get Your Home Office Organized For Increased Productivity – Productivity requires that you organize your work environment. Zen and the Art of File and Folder Organization – This is a must read. If you are like most knowledge workers, you often struggle to manage your digital files in your computer. There you go.

2010 100

2010 Cubicle Telecommuting Filing 100

Eco-Office Gals

DECEMBER 10, 2013

E-receipts are easy to generate through an effective credit card processing solution that issues the e-receipt to the customer’s email address at their request. Costs associated with issuing and filing paper receipts is driving the conversion to e-receipts. E-receipts solve these and other customer service problems.

Credit Card 100

Credit Card Customer Service Email Environment 100

Eco-Office Gals

JUNE 26, 2013

This has a possible effect on the environment as the computer systems need to operate every day all year round. As other industries have started to implement offsetting their carbon, so too have the banks and credit card companies in an attempt to reduce the damage that is being done to the environment.

Credit Card 100

Credit Card Carbon Footprint Environment 2008 100

Practically Perfect PA

DECEMBER 10, 2012

One of the projects I worked on used a methodology called ‘5 S’ which was used to improve the overall office environment. So store all of your everyday items within easy reach, this could be anything from a stapler, to active files to a printer. All of your files and papers etc. and remove any waste that has been left there.

Filing 100

Filing Project Management Environment Holidays 100

Page Personnel

JANUARY 12, 2023

Even a simple welcome email from the team can go a long way. Organising documents on a cloud-based file-sharing platform means that materials are accessible at all times, making collaborative efforts within the team easier. One of the most effective ways of onboarding, however, is designating a mentor to your new recruit.

2023 52

2023 Social Media Retirement Salary 52

Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. However, you cannot just create these files – you need to back them up. Your email will remain private. 100% No Spam.

Fax 100

Fax Filing Legal 2011 100

Eco-Office Gals

MARCH 6, 2012

Perhaps one of the most obvious is to print fewer documents; with the advent of email this is now easier than ever, and a quick internal email can replace the old fashioned memo, and save a sheet of paper in the process. Not only does this save you money, it also reduces the impact of your business’ printing on the environment.

Carbon Footprint 100

Carbon Footprint Equipment Environment Expenses 100

Ian's Messy Desk

SEPTEMBER 8, 2010

If your desk harbours mounds of papers, books, files and personal accessories, you may be adding unnecessary stress to your day. Set up a good filing system. Colour–coded files are especially helpful — they show you at a glance where something should go. Put items that must be looked at in a special folder or file.

Filing 100

Filing Ergonomics Health 2010 100

Eco-Office Gals

NOVEMBER 1, 2010

that will help in the preservation of the environment. Rather than driving to work every day, risking the emission of harmful toxins into the environment, try arranging a carpool with co-workers. You can also try to eliminate paper all together by emailing letters and converting all you files digitally.

Carbon Footprint 100

Carbon Footprint Attire Clothes Telecommuting 100

Stephanie LH Calahan

JUNE 8, 2011

create a healthier environment for you and your employees.   This not only impacts the environment, but will frequently get you looking at waste in other parts of your business (like wasted time).    Most of the time we look at the fax and file it electronically, or delete it.  create space.

Fax 100

Fax Environment Purchasing Filing 100

Practically Perfect PA

APRIL 11, 2012

As an assistant I often felt that keeping the office green was mainly my responsibility, so much so that during my time in one company I did email my colleagues a list of things that would help them to do their bit for the environment. I found the list in my ‘things to keep’ file the other day and thought I would share it with you all.

Doodle 100

Doodle 2003 Equipment Travel 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Worxbee

SEPTEMBER 13, 2021

Before we discuss how to incorporate AI in your business environment, let's tackle the why. Here are four ways that AI can benefit EAs in almost every work environment: Eliminates Repetitive Tasks Rescue yourself from performing the same low-level tasks again and again. You can use Crystal to compose more persuasive emails to people.

Expenses 52

Expenses Social Media Environment Learning 52

Ian's Messy Desk

MAY 26, 2010

Files can be kept in open piles on a desk or in folders, according to your style. If a clean visual environment is important to you, use boxes and folders as you RAFT. Use the RAFT template: refer it, act on it, file it or toss it. File it, if necessary. Eighty percent of filed papers are never looked at again.

Management 100

Management Filing Ergonomics Health 100

Practically Perfect PA

JANUARY 30, 2013

Asking these questions will enable you to quickly pick up on prioritising their emails, travel plans and meetings. Is it by email, regular meetings or popping into the office as and when things crop up? What are they focussing on and what are their objectives? What are their frustrations and how can you help to relieve them?

Management 100

Management Calendars Filing Email 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. In 2005, there was 50% more paper and filing in offices than there was in 1995.

Stress 100

Stress Filing 2005 Management 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. In 2005, there was 50% more paper and filing in offices than there was in 1995.

Stress 100

Stress Filing 2005 Management 100

Practically Perfect PA

AUGUST 1, 2013

Gaining awareness of a business environment. Getting to grips with calendar and email management. Establishing and maintaining filing systems. Speaking to clients and customers in a professional and helpful manner. Dressing professionally. Working to deadlines and for a number of people. Understanding basic office procedures.

Skills 100

Skills 2003 UPS Agenda 100

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently. Use less paper.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

The Office Professionals Place

OCTOBER 8, 2009

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. If you are reverting to electronic filing, be sure to have a backup just in case your computer crashes.

Filing 100

Filing IAAP Finance PDF 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

Filing 100

Filing 2011 Goals Clothes 100