Dealing with Email and Filing

Simple Productivity Blog

There are a few things that we do with email: we either need to take action, or save it for informational purposes. Today we are going to look on saving email to make it practical, and simple. Let’s just point out here that the whole point to filing email is so that you can find it later. It doesn’t matter if everything is tucked away somewhere and your email inbox is empty if you can’t find what you need later. Automating Filing.

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File Sharing

Practically Perfect PA

Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. I think most of us can be overwhelmed at times when it comes to how much paperwork, emails and letters we deal with on a daily basis, it is even more difficult when we have been away from the office for a few days. My email filing system.

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How To Recover Files From A Damaged Mac Hard Drive

Dumb Little Man

If you have a computer, you’ve most likely had to fix it at one point or another, and you may have had to find out how to recover files from a damaged Mac hard drive. If you’re one of the lucky ones, you’ll be able to repair your hard disk or SSD yourself and get your files. You have to get to Disk Utility to start the process and retrieve your files. If this fixes your problem, you should be able to get to your files.

2019 187

How to Open a DAT File

Dumb Little Man

A DAT file is simply an abbreviation for a data file, and it can entail a simple help file, an email attachment or a video file downloaded onto a system without a program to open it automatically. You’ll often see a DAT file along with a DLL file, and you’ll often see both of these in many computer game downloads. <strong>Opening The post How to Open a DAT File appeared first on Dumb Little Man.

Filing 190

Quick Filing System Tip

Office Organization Success

When creating your filing system, follow the same system for both your paper & computer filing systems, as well as for organizing your emails – it makes it easier to find everything. Quick Biz Tip

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3 Best File Sharing Services

Small Business CEO

Online file sharing is convenient and lets users share large files quickly. In many cases, it’s desirable over sharing files via email. This is because emails limit the size of attachments that can be sent. Instead of fiddling with sharing files via email, you can simply send a collaborator a download link and you’re done. What to Look for in a File-Sharing Service. Information Technology Management file sharing

The Ultimate Beginner’s Guide to File Permissions and Data Security

Dumb Little Man

We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. Whether files are stored locally on your device or you’ve moved them to the cloud, carefully managing file permissions is one of the most fundamental ways you can protect your information. Not quite sure what file permissions are or why they’re so important? What is a file system?

2018 182

Are You Checking Email Too Much?

Simple Productivity Blog

You pick up your phone and you immediately check your email. The question I want to look at today is about checking email too much.and a better way. I've had a terrible email habit. I think it stemmed from FOMO, but I would check my email around 20 times a day. Check my email. Check my email. Check my email. EmailIt's almost reflexive. Waiting in line? Cooking dinner? Walking the dog?

2018 100

Archiving Email Off The Server With Outlook

Simple Productivity Blog

You might need to get email off of your server. If your company has quotas on how big your email boxes can be (and they all do), you might find yourself in a situation where you have no more room, but you need to hang onto emails for legal or documentation reasons. So you can either go through each email, either printing it to paper or file, or you can do the easy method if your company uses Outlook. EmailThe first is space.

2018 100

The Future (And History) of Phishing And Email Security

Dumb Little Man

That was when email was born. Because computer networks were so small and used by few people, email was not built with security in mind. billion email addresses worldwide never occurred to anyone. This oversight first led to spam and then email phishing. How can understanding the evolution of email help us to understand how to fight back against phishing and scam? The History of Email. The mass email was about a presentation at a hotel.

2019 144

Redefining Email Processing

Simple Productivity Blog

Such is the case I found with my email a few weeks ago. My email approach was a conglomeration of various methods touted at various times. One of the best features of GMail is that you can label each email with one or many labels to make it easy to find again. Through the filters built into GMail, I could assign labels based on who it was from, what address it went to, or keywords in the email itself. I created filters so that none of my email was unfiled.

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Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

You’ve already made your signup offer enticing enough for someone to submit their email address (and perhaps more). The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. Below are some stand-out examples of pages and emails that do just that. Opt-in Confirmation Emails – sent when a signup form is submitted.

2015 66

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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The Cost of Email Phishing

Dumb Little Man

When did email become the weakest link? How can you protect your organization from email phishing attacks? One out of every 99 emails is a phishing scam which means that every employee in your organization is getting almost 5 phishing emails every workweek. Unfortunately, most people rely on their email program to filter out such messages. It also doesn’t help that a quarter of phishing emails spoof trusted brands. Link to a file on Google Drive.

2019 173

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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Simplify Responding to Email

Simple Productivity Blog

We have been looking at how to simplify email in two past articles. ( The Three-Step Process for Simple Email Processing , Dealing with Email and Filing ). Today we’re going to look at simplifying responding to email, so you don’t lose track of the email going out. There are two basic types of responses to email in your inbox: those that are the end point, and those where you need a response.

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7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

2016 119

Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. The post Manage Expectations with Email appeared first on Clutter Coach. by Originally posted 2008-05-29 09:15:00.

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Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file.

Filing 109

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file.

Filing 109

How do assistants ensure their emails are read?

Practically Perfect PA

I got back from my holiday last week to discover over 200 emails for me to read, delete, action and generally sort through (I’d only been away for 4 days and that included the weekend)! I hate, hate, hate having a cluttered email inbox and always have a slight panic when I have more than 10 emails in there at any one time! If the email was a bit vague I either deleted it, filed it or well I probably did just deleted it. So how do we ensure our emails are read?

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Manage Expectations with Email

Clutter Coach

Republished by Blog Post Promoter People put a variety of information in their email signature files , from business phone numbers to favorite quotations to colorful images of their signatures. I recently got an email that had a very clever sig line , as follows: "I reply to emails at 8AM, 2PM and 4PM. Originally posted 2008-05-29 09:15:00.

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7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Email Productivity: My Outlook Secrets

Simple Productivity Blog

Last week I talked about how I use GMail to process my email at home. Everything I get email about at work is going to fall into a few different categories that are easily recognizable. The majority of the email is related to my actual work, which is assigned a project number. This chain starts when I am assigned to a project (spawning an email with the project number in the subject), then assigned to work the item (spawning another email).

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Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. This is a little excerpt of a blog I wrote back in 2012 while working as an EA to three directors, I included a picture of my Outlook filing system which gives a good overview of how I filed stuff. I think the way people structure their email files can be quite a personal thing!

2017 169

Email Productivity: My GMail Secrets

Simple Productivity Blog

With all the talk I’ve been doing recently, I thought I would write two final articles on how I actually process email. This week I’ll talk about GMail, which is how I process all non-employer email. Next week I’ll talk about Outlook and how I manage my email at work. For all of my email addresses, everything goes to my GMail account. This may seem confusing, but all of these emails have different email addresses.

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Hacking Email: 99 Email Security and Productivity Tips

Ian's Messy Desk

Why is it that when it comes to emails, there are no accepted standards? Even though 6 billion emails are sent every day, almost no one agrees about simple things like email etiquette, how to organize a note, or whether emails are considered private or not. The 99 tips in this article make up the best in email practices: 4.) That includes the email that says that if you don’t forward it to 10 people you’ll die. Read it, respond, and file it.

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File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. Your file system must be proximate to where you actually do your work for convenience of access.

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3 Good Reasons Why You Shouldn’t Use Your Personal Email for Business

Dumb Little Man

Have you wondered how many employees use their personal email accounts for work purposes? Who uses their work email for personal reasons? A survey has answers to those questions but one issue remains: Is using your work and personal emails interchangeably a bad thing? Business email accounts and personal email accounts should remain separate in most cases. allow their email usage to overlap sometimes.

2018 166

Clutter and Productivity: Decluttering Email

Simple Productivity Blog

It is so easy to file things in email and completely forget about them until your mailbox gets so large that you can’t do anything! At home, I use the tag “Reference/[tagname]&# to classify my emails. When I need to file something, it goes in the appropriate folder — where I would look for it again. If there are multiple places I might look, I file it in all folders. All emails pertaining to that project get placed in there.

Email 147

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

You’ve already made your signup offer enticing enough for someone to submit their email address (and perhaps more). The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. Below are some stand-out examples of pages and emails that do just that. Opt-in Confirmation Emails – sent when a signup form is submitted.

2015 40

How To Handle Hundreds Of Emails In Just One Hour

Productivityist

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. This method is tested with over 150 emails a day right down to 30. In fact, it works so well that even with 150 emails a day, I spent no more than 60 minutes a day in e-mail.

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A Closed-List Approach to Processing Email

Simple Productivity Blog

You have decided to take control of your email, and answer it when YOU decide, not be at the beck and call of every email that comes in. So you set up specific times when you answer emails, and you stick to that schedule. However, as you are processing through the email box, more email pours in, and you end up answering email for a much longer time than you had intended. What’s a savvy email user to do? Processing Closed Email Lists.

2010 145

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. This is a little excerpt of a blog I wrote back in 2012 while working as an EA to three directors, I included a picture of my Outlook filing system which gives a good overview of how I filed stuff. I think the way people structure their email files can be quite a personal thing!

2017 100

You Can Steal Time Back From Email - Productive & Organized

Productive & Organized

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  As a busy division manager, I frequently find myself wasting time checking, reading and responding to email. " Email is something that many of us struggle with.  But email takes up so much time!

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The Three-Step Process for Simple Email Processing

Simple Productivity Blog

One of the biggest hassles I hear about these days is the struggle to keep up with email. It’s like people figure it costs nothing to send, so they send out reams of email. But it is possible and fairly easy to use your email program and a few strategies to make email manageable and useful again. Classify Your Email. Just like at our mailboxes at home, there are the same sort of mail that comes in electronically: Transactional email.

2011 152

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging.   You can choose to label directly on the organizer, or label file folders that will slip into the slots of the organizer. Use any remaining spots to hold project files or quick reference information.  Viewing this in email

2011 150

Moxie Tip 180: The Best Email Productivity Tip, EVER!

Virtual Moxie

Don't file your email in folders--it's a huge waste of time. I've been doing this for years --but now, Baydin , the fine folks who created Boomerang for Gmail and Outlook, have a free Revive Your Inbox e-course that teaches this, and so much more about how to really get a grip on being productive with your email. Just archive it, then search when you need to find something.

2012 150

How to Identify Email Spam

Daily Writing Tips

I received the following email message recently. The Intelligence Monitoring Network System could be a brand-name system meriting initial capitalization, but it also could be -- and is, according to an online search -- a phrase that comes up only in reference to its inclusion in this message, a classic example of the Nigerian email scam. EMAIL: williamskelvin857@yahoo.com [Why am I emailing someone in Nigeria? Oh, right -- because it’s a Nigerian email scam.].

Email 87

The 10 Worst Email Habits

45 Things

While you may claim to hate email , the truth is that you don’t hate email. We’re talking about those email senders who fire off messages that are inane, stupid, weird, incomprehensible, worthless, depressing and annoying. So it’s time to do an email intervention. It’s time to save the email numbskulls who don’t seem to understand that their bad messages make us believe they are also inane, stupid, weird, incomprehensible, worthless, depressing and annoying.

2014 63

Procrastination, Email, Multi-Tasking, Family Management, Soc.

Productive & Organized

Work With Stephanie « Start the New Year off with a New Focus on Your Personal Affairs | Main | Listen Live to Stephanie on Edge of Change - Interview with the Experts #Productivity #Organization » Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Electronic Information - Email and Social Media E-Mail Efficiency - Cleaning Out Your Inbox [link] -- Cathy Sexton offers some fast and easy tips to manage your inbox.  

2011 130