Practically Perfect PA

OCTOBER 12, 2017

So it goes without saying that you get tons of emails, oh and your Executive probably gets tons of emails too! One area that is my absolute weak spot is email. I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails.

UPS 172

UPS Filing Email Clothes 172

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. You might be using a new phone system or dealing with new project management software. Think back to the last time you started a new job.

Training 52

Training Policies Mentoring Project Management 52

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc., Related content.

Filing 100

Filing 2007 PDF Email 100

Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?

Social Media 126

Social Media Credit Card Dropbox Staples 126

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?

2008 100

2008 Google Docs Cubicle 2007 100

Recruit CRM

JANUARY 4, 2022

To keep attracting the best candidates and clients for your recruitment agency, you need to have a good hang of writing exceptional recruiting emails. Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process.

Email 65

Email 2022 Interviewing Resume 65

BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Post-COVID-19, many employee tracking software programs started popping up, allowing companies to track employee productivity , computer activity, emails, and even individual keystrokes.

Filing 52

Filing 2020 Suppliers Social Media 52

Tips From T. Marie

FEBRUARY 14, 2018

For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Things like graphics and image files. How wrong I was. .

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. Telephone Systems- Pretty much everyone carries a cell phone these days, so why cling to an old-fashioned phone system in the office? Oh, and be sure to stress you are a paperless office and encourage electronic documents only.

2002 100

2002 Fax Phones Filing 100

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Leave a comment!

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Practically Perfect PA

NOVEMBER 10, 2016

Over the course of a working lifetime an office worker will drink an average of 24,684 cups of tea, disagree with colleagues 479 times and send a staggering 400,816 emails. On average, office workers will also be on the ‘phone for a total of two years and three months, making 158,982 calls during their entire career.

Filing 174

Filing Social Media Policies Stress 174

BMT Office Administration

AUGUST 2, 2023

mail for their own nefarious purposes, the main avenues for tax scams remain email and text messaging—these methods reach many more people at a fraction of the cost of a stamp. These emails are routinely riddled with spelling errors and factual inaccuracies, like this example: “Dear Tax Payer , We hope this message finds you well.

Agencies 52

Agencies Filing Social Media Email 52

Practically Perfect PA

MARCH 6, 2015

The Camscanner App allows users to convert and save any document into a PDF using their mobile phone. From a mobile phone users can: Scan any kind of document in seconds, texts or graphics. Scan multi-page documents. Batch scan documents. Create PDF files for scans. What does it do?

PDF 100

PDF Phones Expenses Filing 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Office Dynamics

APRIL 20, 2017

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart! Update, backup, and share files with your executive and team – no flash drives needed!

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

Fax 100

Fax Phones International 2008 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

Filing 100

Filing 2007 2008 Cubicle 100

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. A couple of places where you’ll want to create individual clients folders are: In your email program.

Filing 100

Filing Staples Email Fax 100

Office Organization Success

DECEMBER 15, 2012

Don’t EVER send sensitive financial data via email – even if it is split across two emails. Sending info via email is like sending a postcard via mail. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox.

Credit Card 100

Credit Card Dropbox Fax Filing 100

All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Most admins have a resume, but not many consider it a living document. This is so true.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Practically Perfect PA

MAY 28, 2012

As assistants we are trusted with confidential information on a regular basis, we see our boss’ emails, we open their post and we often hear private details about other members of staff. Confidential electronic documents (anything that is visible on your computer screen). b) Encrypt any attached files.

Gossip 100

Gossip Filing Email Calendars 100

Stephanie LH Calahan

NOVEMBER 15, 2010

Work With Stephanie « Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review | Main | Caffeine-Free Ways to Increase Focus & Attention » You Can Steal Time Back From Email A few days ago I received an email from a reader.  " Email is something that many of us struggle with. 

Email 100

Email AT&T Networking Phones 100

Practically Perfect PA

DECEMBER 17, 2015

This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Grouping similar messages or documents together will also make them easier to retrieve later, but you can store them in a way that suits you best.

Calendars 100

Calendars Filing Email AT&T 100

Productivity Bits

FEBRUARY 10, 2011

I recently upgraded my GTD Toolkit with the upgrade of my phone to the BlackBerry Bold 9780 with RIM’s latest OS BlackBerry version 6.0 (my my old phone was Nokia E71 ). I think this is a great phone and I have no complaints so far. The performance of the phone and its battery capacity are excellent.

Filing 100

Filing Calendars Phones 2011 100

Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. I review email twice a day now.

Email 40

Email Keyboards Phones Project Management 40

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. Become your own enforcer of no email or Internet for certain periods so you can sustain your concentration. If you have a phone conversation that you need to remember, (read more here )' Just say “no.”

Filing 100

Filing 2011 Stress Email 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.

Email 100

Email Management Filing Monster 100

Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone. It saves time and prevents the need to carry a laptop.

2011 100

2011 Credit Card Social Media Phones 100

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

Filing 100

Filing Finance 2010 IAAP 100

Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Do you really need to get a better phone plan, or would it just be a nice idea to know what’s out there?

Medical 100

Medical Filing Credit Card Legal 100

Productivity Bits

NOVEMBER 16, 2010

Although our email inboxes may be constantly brimming with unread messages, the benefit of email and computers is that there is little need to print out excess papers. Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. Tip #1: Don’t Print Too Much.

Filing 100

Filing Calendars Suppliers Email 100

Office Dynamics

FEBRUARY 25, 2014

I love this tool on my desktop or on my phone because it helps me update every social media platform from one place, at one time. TinyScan turns your iPhone into a mini scanner for documents, photos, receipts and other texts. With TinyScan, you can scan your documents at anywhere and store or email them as PDF files.

Business Cards 100

Business Cards PDF Social Media Phones 100

Office Dynamics

OCTOBER 17, 2013

Mobile phones have come a long way since their initial transition from the battlefield to the workplace, and other technologies have proven just as valuable. Mobile phones are here to stay. Up to 60 percent of the world now uses the handy devices, so you can be sure that your phone will have a place at your side in your new job.

Staples 100

Staples Phones Filing AT&T 100