Tips From T. Marie

OCTOBER 7, 2016

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business.

Filing 125

Filing Fax Expenses Forms 125

BMT Office Administration

JUNE 22, 2022

Keeping track of paperwork can be a challenge, It’s easy to misplace a file or even spill coffee on a document on your desk. If you don’t have that document backed up in an electronic format, you may have just lost important company or employee data. The key benefits of electronic record-keeping include: Easier file sharing.

Filing 98

Filing Legal Budget Policies 98

Practically Perfect PA

OCTOBER 6, 2017

WeTransfer is a really simple website that allows the user to send big files to other people. You enter the details for the person receiving the file, you then upload your file (up to 2GB) and voila! The recipient is sent an email with a link to download the document. What does it do? The website really is simple.

PowerPoint 170

PowerPoint Filing Email UPS 170

Eat Your Career

MARCH 21, 2022

I’m a big fan of documentation, especially in the workplace. Documentation certainly helps with this! No one wants to end up in such a situation, but should it happen, your work journal provides documentation to support you. It’s no surprise then that I recommend everyone keep a work journal. Be sure to keep it safe.

Confidence 334

Confidence Filing Travel Stress 334

Jen Lawrence

AUGUST 25, 2022

No one – I mean, no one – likes writing out the same information in emails over and over again. And then you spend about ten minutes looking for that specific email rather than just trying to recreate it. Save time and frustration by creating email templates to help with your everyday communications.

Email 52

Email Policies Management Filing 52

Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. I document everything and that is how I keep track. So I document that as well. When I receive an email relating to a meeting, I create a meeting sheet and cut and paste the email in there and make any relevant notes. I file it by YYYY-MM-DD.

Filing 182

Filing Calendars 2018 Email 182

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.

Filing 190

Filing Email 2017 Stress 190

On The Job

FEBRUARY 21, 2014

While you may claim to hate email , the truth is that you don’t hate email. We’re talking about those email senders who fire off messages that are inane, stupid, weird, incomprehensible, worthless, depressing and annoying. So it’s time to do an email intervention. You are peeved by the people who send them. Being lazy.

Email 100

Email Filing Phones 100

Allwork

OCTOBER 18, 2022

The first step is to document everything. Take screenshots, and if that’s not an option send yourself an email stating what occurred, this can be helpful if you want to file a complaint because it is time stamped. . If you do report the behavior, prepare your documents and timeline first.

Legal 354

Legal Policies Training Environment 354

Success

APRIL 12, 2022

Multiple users can be inside a document or spreadsheet and actively making changes or leaving comments at the same time. Tools to plan your quarter, teach a course, document a meeting, brainstorm or simply meet with one or more team members are all part of the package. BinFire created a platform to do just that. per month.

Collaborate 325

Collaborate Google Docs Google 2022 325

Practically Perfect PA

OCTOBER 12, 2017

So it goes without saying that you get tons of emails, oh and your Executive probably gets tons of emails too! One area that is my absolute weak spot is email. I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails.

UPS 172

UPS Filing Email Clothes 172

LEADERASSISTANT.COM

NOVEMBER 22, 2023

Well, today I found an email I wrote to myself in March 2020 where I documented the idea of writing this list of tools, so I figured it’s time. Google Workspace The first thing you need when you launch a business is an email address, and better yet, an email address with your own domain name.

Email 85

Email Filing Purchasing 2016 85

Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Digital File System.

Filing 100

Filing Dropbox Cubicle 2011 100

Success

NOVEMBER 1, 2022

Stop—stop typing that email, stop crunching numbers, stop filing documents—and think about what you’re doing. Would you have ever imagined you’d be working where you are today? Does your job match what you’d dreamed your career would be? Or did you settle ?

Job Hunting 246

Job Hunting 2015 Goals Gifts 246

Success

MARCH 10, 2022

This, of course, falls in conjunction with the standard logistics of death: planning a funeral, finding and filing a will, and going through a loved one’s physical belongings. adults have no idea what happens to their digital assets, such as email and social media accounts, or online banking data and passwords when they die.

Social Media 279

Social Media Facebook 2012 2021 279

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc., Related content.

Filing 100

Filing 2007 PDF Email 100

Andrea Kalli

OCTOBER 6, 2010

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. So far that I see, it supports viewing of image files, all Office docs such as.doc,docx, etc.,

Filing 100

Filing 2007 PDF Email 100

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?

2008 100

2008 Google Docs Cubicle 2007 100

Tips From T. Marie

FEBRUARY 14, 2018

For the past 11 years I’ve slowly transitioned from storing files on my computer hard drive to using a combination of removable storage and online file storage. They allowed me to store client files on something I could lock away in a fire-proof safe each night. Things like graphics and image files. How wrong I was. .

Dropbox 100

Dropbox Google Docs Filing Collaborate 100

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

Training 52

Training Policies Mentoring Project Management 52

Recruit CRM

JANUARY 4, 2022

To keep attracting the best candidates and clients for your recruitment agency, you need to have a good hang of writing exceptional recruiting emails. Right from sending good candidate sourcing emails to rejection emails , your candidates and clients must be informed at every stage of the hiring process.

Email 65

Email 2022 Interviewing Resume 65

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Leave a comment!

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

BMT Office Administration

OCTOBER 4, 2022

Post-COVID-19, many employee tracking software programs started popping up, allowing companies to track employee productivity , computer activity, emails, and even individual keystrokes. Screen sharing of an employee’s computer will update managers on an employee’s progress on tasks, emails, and other workflows.

Filing 52

Filing 2020 Suppliers Social Media 52

Practically Perfect PA

MAY 28, 2015

As a PA or EA, your ability to handle confidential subjects, issues, emails and documents is essential. Confidential emails and digital files. The issue of confidentiality is especially pertinent when it comes to handling emails and electronic documents. Confidential documents.

Gossip 100

Gossip Filing Email Salary 100

Small Business CEO

JULY 5, 2013

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. Image and video files, as an example, can be heavy on storage. Database File Photo via Shutterstock.

Management 40

Management Filing Legal Medical 40

BMT Office Administration

AUGUST 2, 2023

mail for their own nefarious purposes, the main avenues for tax scams remain email and text messaging—these methods reach many more people at a fraction of the cost of a stamp. These emails are routinely riddled with spelling errors and factual inaccuracies, like this example: “Dear Tax Payer , We hope this message finds you well.

Agencies 52

Agencies Filing Social Media Email 52

Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?

Social Media 126

Social Media Credit Card Dropbox Staples 126

Practically Perfect PA

NOVEMBER 10, 2016

Over the course of a working lifetime an office worker will drink an average of 24,684 cups of tea, disagree with colleagues 479 times and send a staggering 400,816 emails. Paperwork piling up is a problem for UK offices too, with the average worker printing off 343,504 pages of documents over their lifetime in the office.

Filing 174

Filing Social Media Policies Stress 174

Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

BMT Office Administration

MAY 31, 2022

He put Laura in charge of going through a bunch of drawers with instructions to make folders to organize papers of current worth, box up other documents that somebody might need down the line, and toss insignificant and old material. Many serve as supporting evidence when the company files taxes or gives reports to other federal agencies.

Management 52

Management Legal Policies Filing 52

Practically Perfect PA

NOVEMBER 28, 2014

pdfconvert.com is a very simple website that converts various documents to PDFs and converts PDFs back to their original format. The service is free, easy to use and converts files quickly. Unlike some PDF converting websites users do not have to sign up to the website or wait for the document to be emailed.

PDF 100

PDF Filing Skills Email 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

Filing 100

Filing 2007 2008 Cubicle 100

Office Dynamics

APRIL 20, 2017

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Need to access your work from any device, anywhere?

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. Filing Cabinets- Electronic documents are much easier to deal with than traditional paper documents, take up less room and are easier to secure. No more supply costs for paper, cartridges, toner, or machines.

2002 100

2002 Fax Phones Filing 100

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. But you can also color code, highlight, and draw boxes around things in digital documents to draw attention to them in print, too. Systems are at the heart of every successful admin and office!

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Practically Perfect PA

MARCH 6, 2015

The Camscanner App allows users to convert and save any document into a PDF using their mobile phone. From a mobile phone users can: Scan any kind of document in seconds, texts or graphics. Scan multi-page documents. Batch scan documents. Create PDF files for scans. What does it do? Auto-crop scanned photos.

PDF 100

PDF Expenses Phones Filing 100