Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. Backup and store your files via a cloud service. Share and collaborate on files.

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Dropbox PDF Filing Google 100

Tips From T. Marie

MAY 4, 2016

With the new features in Skype for business, you can share your screen with other members of your office, organize video, audio, and chat meetings with up to 250 people at a time, and share different media files easily without having to use email. You can also send files within a conversation effectively doing away with email.

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Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Discuss the importance of a calendar time block for your manager to focus on emails, presentations, budget, etc. The form may include date received, date needed, specific instructions, project number if applicable, links or shared files to additional information needed, etc.

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Goals Stress Filing Email 202

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Google Calendar. With Google Calendar you can easily manage your upcoming events. Your files are available on their server up to 180 Days.

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Google Docs Calendars Verizon Google 100

Office Dynamics

OCTOBER 14, 2014

The administrative professional of the nation have spoken, and the winners are: 2014 Our Favorite Award Winners: Best File Folders. Best Calendaring Programs. It presents the latest news; hints and tips in various sectors including career, events and travel. Best Staplers. Best Label/Label Makers. Avery (for labels). Hammermill.

Administrative Professionals 100

Administrative Professionals Staples 2014 IAAP 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. Tip #2: Manage Your Papers.

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The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files. Contact Ms.

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Filing Administrative Professionals 2010 IAAP 100

Ian's Messy Desk

JANUARY 26, 2012

If yours is an organization that encourages less-formal communication, you may find people dropping by to discuss anything from last night’s big game to next week’s big presentation. If it takes less than two minutes to answer a message, do it then file or delete the message. File those that are just for information. Voice Mail.

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Office Dynamics

SEPTEMBER 30, 2013

In the present day, increasingly complex and useful technology has filtered into offices all over the country. After all, why bother filling admin jobs when iPhone calendar apps are so simple to navigate? So at the present time, your admin job is safe: androids can''t climb stairs.

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2013 Administrative Professionals AT&T Calendars 100

Worxbee

AUGUST 9, 2021

From regular meetings, to donor presentations, scheduling can often be a back-and-forth juggling act that takes up a lot of time. EAs can manage a calendar of development activities and make sure that the executive director meets key dates (such as grant deadlines). EAs are good at managing the details.

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Budget Payroll Calendars Expenses 52

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

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Filing IAAP Fax Calendars 100

The Office Professionals Place

JANUARY 21, 2010

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Need a speaker/presenter? Log Files As with most other websites, we collect and use the data contained in log files.

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Google Google Docs Filing IAAP 100

Practically Perfect PA

APRIL 1, 2014

In the past I’d be answering phones, taking memos and maintaining files – nowadays you are an extension of your Executive. ” “When I first started as an EA, I was answering phones, filing, and typing memos. .” ” “When I first started as an EA, I was answering phones, filing, and typing memos.

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Finance Salary Filing Project Management 100

Virtual Moxie

APRIL 15, 2013

I delegate to allow my mind to be clear and focused on what’s important for me to be doing and so I can be truly present. I calendar everything and work from my calendar. If I can''t point to a time on a clock and a day on the calendar with regard to something I''m doing, I don''t control the time, so I can''t control the work.

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Calendars AT&T Phones Email 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. They are proficient use of all Microsoft tools and have great calendar management experience. These skills can help you succeed as an office manager regardless of the relevant business sector.

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Management Payroll Fax Suppliers 52

Office Dynamics

JUNE 27, 2012

The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Pet peeve: Calendar invitations with attachments. People often send me calendar invites that include attachments. Consider sending multiple files with fewer attachments instead.

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Etiquette Filing Email Calendars 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Need a filing system?

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IAAP Filing Administrative Professionals Skills 100

Stephanie LH Calahan

OCTOBER 18, 2013

Dropbox - amazing tool for sending and storing big files, can be accessed by multiple parties and updated in real time-incredible for working with virtual support teams and staff members across the country. Webex or Go to Meeting - great options to access webinars and visual presentations, trainings, etc while on the go.

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2003 Credit Card Dropbox Travel 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Productivityist

AUGUST 7, 2015

Once downloaded, you are presented with your Calendar. Below the Calendar are two tabs, one for Calendar (which always brings you back to this screen) and one called My Habits. You can also Export your habit records to a CSV file, which can be a handy feature. Until now that is.

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Calendars Filing Goals Forms 40

The Office Professionals Place

OCTOBER 15, 2009

“Thought Appropriate Gifts&# One year I got my boss an interchangeable, 3-D calendar to put on her desk. Need a speaker/presenter? Log Files As with most other websites, we collect and use the data contained in log files. She is really date and deadline conscientious. Contact Ms.

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The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you keep your bosses calendar, you can ask him ahead of time if he needs anything in particular for the meeting or if you know the agenda you can suggest information your boss can take to the meeting and have it prepared. Need a speaker/presenter? Contact Ms. Read more articles from Dewoun on Examiner.com!

Filing 100

Filing 2010 2006 AT&T 100

Ian's Messy Desk

JANUARY 2, 2012

If you need color and pictures, use a lot on your calendar or planning book. Some people need to have papers filed away; others get their creative energy from their piles. Such people may combine a To Do list with a calendar or schedule. Setting aside time to think and plan is time well-spent. BE FLEXIBLE.

Management 100

Management Calendars Goals 2012 100

The Office Professionals Place

SEPTEMBER 30, 2009

For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Need a speaker/presenter? Log Files As with most other websites, we collect and use the data contained in log files. Most importantly you will be able to take good notes. Contact Ms.

Filing 100

Filing IAAP Fax Social Media 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

Filing 100

Filing Medical Finance Health 100

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. Need a speaker/presenter? Contact Ms. Dewoun Hayes at worklifecoach@excite.com for more information.

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Stress 2010 Filing Resume 100

Recruit CRM

JANUARY 4, 2022

Presently, we are looking for a [Job_title] of similar acumen and experience. I would love to know more about you and what you are presently doing. Subject line: Did you receive the calendar invite for your interview with [Client_company_name] today? I hope you’ve received the calendar invite. Interview Reminder Email I.

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Email 2022 Interviewing Resume 65

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." © 2010 Copyright Calahan Solutions, Inc. –

Filing 100

Filing AT&T Networking Phones 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time. Dealing in real time.

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Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

Administrative Arts

AUGUST 16, 2010

Managing Calendars. This can also include creating and modifying PowerPoint presentations and Excel spreadsheets. This includes setting up and managing electronic and physical files. Whether you support an entire department or just one individual, you will likely have this duty on your job description.

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Fax PowerPoint Filing Meeting Minutes 40

Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes! she and her consultants focus on conducting presentations, personal coaching, assessments and productivity/organizing services for entrepreneurs & time pressed professionals. 

Networking 100

Networking Phones Fax Management 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

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Time Zones IAAP International Meeting Minutes 100