Stephanie LH Calahan

OCTOBER 5, 2011

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Use any remaining spots to hold project files or quick reference information. 

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Filing Calendars AT&T Phones 100

Office Dynamics

DECEMBER 9, 2016

Watch The Organized Admin Webinar Replay. Poll Results: Where do you struggle the most to stay organized? What was the inspiration for writing your new book, The Organized Admin? The answer was overwhelmingly getting (and staying) organized. Paper and Digital Files. Why is organization so important for admins?

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Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

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Calendars Administrative Professionals PowerPoint Skills 325

Stephanie LH Calahan

DECEMBER 23, 2009

Productive & Organized Home Contribute to P&O! Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Archive Network with Steph Is This You? What are your thoughts in this area?

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Stephanie LH Calahan

DECEMBER 13, 2010

Productive & Organized Home Contribute to P&O! Work With Stephanie « 106 Thoughts on Overcoming Overwhelm in a Freaked-Out World | Main | Make Your Resolutions/Goals from a Customer/Client Perspective & Grow Your Business Next Year (The 3 Ss) » Start 2011 off Organized! Archive Network with Steph Is This You?

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BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. That is unless you’ve yet to upgrade to a project management app, in which case you’re still stuck with the hassles of managing projects across multiple locations.

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Office Dynamics

AUGUST 19, 2013

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. You can also include file attachments. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Productive & Organized Home Contribute to P&O! Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Productivityist

SEPTEMBER 20, 2021

Unfortunately, these essential business tools can be challenging to organize, especially as your company grows and you balance work and home life. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others.

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Doodle Microsoft Outlook Calendars Collaborate 52

Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O! Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    Pros of Planning Tool: Very organized product. Very well laid out.

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Clutter Coach

NOVEMBER 16, 2016

by Even if you keep your desk nice and organized and you process your incoming paper promptly, you may still have clutter lurking where you can’t see it. You find it hard to focus on one project at a time long enough to get effective work done. If you’ve only got one project, you work on it. File or toss the paper.

Calendars 100

Calendars Filing Management UPS 100

Ian's Messy Desk

OCTOBER 7, 2013

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

Calendars 100

Calendars Filing Phones UPS 100

All Things Admin

JUNE 23, 2021

They are a roadmap to your task or project that you follow every time. It should be easy for someone else to pick up, follow, and achieve the same results, even if they’ve never touched the project before. Project management. Review calendars and compile date and time options. Systems have many benefits. Travel planning.

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Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

MARCH 1, 2016

In addition to saying farewell to long commutes in bumper-to-bumper traffic, remote workers can pretty much wear whatever they want and often schedule projects around their families. To stay on top of things and be organized in your work, you need to have a dedicated home office. To help get your projects done on time, U.S.

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Office Dynamics

APRIL 8, 2016

Here are some tips and key questions to ask managers and executives as requests for your time are made throughout the week: When possible ask that projects and tasks be given to you verbally so you can ask clarifying questions and better understand the work that is being given to you. Find out who else has information related to the project.

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Office Organization Success

APRIL 28, 2016

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? Set about creating your core office organization systems. For example, how do you create a new client file? Create a calendar template. A system is simply a description of HOW you do something.

Management 100

Management Calendars 2016 Email 100

Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.  What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

Filing 100

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Ian's Messy Desk

MARCH 1, 2012

Working at an organizations’ head office, we see a lot of paper. We recently were involved in a capital project to build a new program facility in our region. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. DELEGATE IT.

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PDF Filing Policies Purchasing 100

Stephanie LH Calahan

AUGUST 29, 2012

Make sure that you have enough drawers to adequately file and store paperwork, in addition to all the tape, staples, sticky notes, etc… that might be lying around scatter-shot. A file cabinet can be your most useful accessory. If necessary, organize over your lunch break. Give the projects their own folders inside that.

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Dropbox Filing Staples Calendars 100

Worxbee

FEBRUARY 20, 2023

Admins are essential to providing leaders organize strategies for long-term success by taking on the tedious tasks that cause bottlenecks, allowing leaders to “keep the main thing, the main thing.” You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls.

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Administrative Professionals Stress Email Budget 52

Ian's Messy Desk

MAY 25, 2010

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Use the right tools: Set a timer for the length of time you have decided to work on this project. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data.

Calendars 100

Calendars Ergonomics Filing Health 100

Virtual Moxie

JANUARY 12, 2016

Schedule everything and then be fiercely committed to protecting your schedule Any organizer worth her salt will tell you that you need to put things in one place and one place only. You cannot manage your time with some things on your calendar, and some things on a paper list. A calendar. I don’t organize anything.

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Ian's Messy Desk

APRIL 24, 2014

It may not be the everyday tasks, projects and deadlines, but rather the physical environment. Here are three ways to do this every day of the week: Keep your workspace clean and organized. File away completed projects, and do an assessment of what you really need to keep. NC) Does your workplace stress you out?

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Stress Keyboards Ergonomics Suppliers 100

Ian's Messy Desk

JANUARY 15, 2014

We were recently involved in a capital project to build a new program facility. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Working at a regional head office, we see a lot of paper.

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PDF Filing Policies Purchasing 100

Get Organized!

NOVEMBER 3, 2010

Organizing Tips | Organizing Products | Organizing Services Wednesday, November 3, 2010 Get Organized: Whats Your Organizing Personality? Organizing systems are not one-size-fits-all. If you try to organize something that runs against your system of reasoning, then it will never, ever stick!

2010 40

2010 Clothes Lifestyle Calendars 40

Stephanie LH Calahan

FEBRUARY 11, 2011

Productive & Organized Home Contribute to P&O! Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Then get in on this giveaway.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Productivityist

JULY 20, 2017

I recently took a three-day productivity retreat—I noticed that I was falling behind on projects, freelance work, and my own writing and that I simply couldn’t catch up. A wall calendar. Organize your desktop and throw out all those dumb pictures you keep around. Organize your smartphone apps. Go deep on this list.

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Credit Card Calendars Clothes Goals 58

Office Organization Success

JULY 31, 2009

Do you find projects/clients are falling through the cracks? Or cannot tell at a glance if your project is on track? Set about creating your core office organization systems. For example, how do you create a new client file? Create a calendar template. A system is simply a description of HOW you do something.

Management 100

Management Calendars Email 2009 100

BMT Office Administration

DECEMBER 5, 2022

Are you in charge of team projects that have strict due dates? If so, then you know how hectic project management can be at times, especially if you don’t have a centralized platform to keep track of your tasks. Yet, there’s no denying that Trello lacks the more in-depth project management features of other apps like ClickUp and Asana.

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Project Management Management Calendars Budget 64

Laughing all the Way to Work

JUNE 13, 2011

As admins we have different projects going on all the time, meetings scheduled with our bosses and other things that need reminders set or items brought forward. Then there are all those reminders that you put either in your Outlook calendar, your tasks or in your Inbox and this is where I find you really do need to keep it all together.

Agenda 100

Agenda Calendars Filing Email 100

Eat Your Career

OCTOBER 23, 2013

You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). I like pretty organizers and stickers and notepads.

Management 100

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Men With Pens

APRIL 8, 2010

Please welcome today’s guest poster, James Adams, and his collection of apps to organize thoughts. (We Regardless if you are a freelance writer, a business executive, a graphic artist or if you are working a part-time job, you surely could use a bit of help in organizing your thoughts so that your days run more smoothly.

2010 40

2010 Dropbox Google Calendars 40

BMT Office Administration

OCTOBER 25, 2022

Whether you’re a freelancer or supervise small teams for enterprise-level companies, project management tools are a must if you want to stay efficient and organized. Today, two apps that dominate the project management workspace are Trello and Asana. As such, which app you choose will depend heavily on the scope of your project.

Project Management 59

Project Management Management Calendars Dropbox 59

Stephanie LH Calahan

JUNE 17, 2011

We differ from what I call the "digital filing cabinet" solutions in the market in that we're not only focused on helping you save and access what you want to remember, but also to help you out when you're ready to take action.   So you are kind of like a virtual assistant, to do list and data storage tool all rolled into one?

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Productivityist

JULY 20, 2017

I recently took a productivity retreat—I noticed that I was falling behind on projects, freelance work, and my writing. A wall calendar. Organizing your desktop and throw out all those dumb pictures you keep around. Organizing your smartphone apps. You are working on your big project. I simply couldn’t catch up.

Credit Card 45

Credit Card PDF Calendars Clothes 45

Stephanie LH Calahan

MAY 17, 2010

Productive & Organized Home Contribute to P&O! Also consider color-coding the index cards by project. Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date.     * Master calendars. Archive Network with Steph Is This You?

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Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

MAY 13, 2011

            Dawn McCloskey Ultra Organized, LLC. OneNote: My Filing Cabinet In The Clouds. Microsoft's OneNote is my go-to organizing tool for anything that I do online.I create notebooks and files just like I would with paper, but now it is all organized on my computer.

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