Administrative Arts

JULY 19, 2010

How long you retain meeting minutes will depend on the type of meetings you are referring to. Those are the only meeting minutes that are referred to in most retention schedules. For departmental level meetings, I would suggest the current calendar year plus 2-5 years, just to have an historical background for procedural purposes.

Meeting Minutes 40

Meeting Minutes Calendars Legal Filing 40

Stephanie LH Calahan

MAY 17, 2010

Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date. Changing the default view of your e-mail program so that the task or calendar screen shows instead of your in-box helps ensure you never lose sight of your tasks.     * Master calendars.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

JANUARY 17, 2011

" BarbMcMahon :  Steph:  I really like Google calendar - nothing fancy, but easy to use and it emails reminders of birthdays, etc. Google tells about their Google Calendar tool in this way: " Organize your schedule and share events with friends.  With   Get your calendar on the go. 

Calendars 100

Calendars 2001 Google Phones 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. when I conduct research, or just come across something I want to reference at a later date.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie." © 2010 Copyright Calahan Solutions, Inc. –

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 15, 2009

PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference With a Little Help From My Friends : Comments With a Little Help From My Friends Hello! 

Medical 100

Medical 2009 2010 Calendars 100

Administrative Arts

AUGUST 18, 2010

Rarely though, is anyone referring to total immersion in a software program when they ask that question. Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Invest in a good reference book. Create PDF Files for Free.

Budget 40

Budget Training PDF Microsoft Word 40

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today! Sign Up Today! Tweet in News & Updates!

Interviewing 100

Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

FEBRUARY 5, 2010

I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Interested? 

2010 100

2010 2009 Calendars Fax 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. For storage 2. As a "To Do" list.

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

FEBRUARY 14, 2011

  Once you receive the material, make sure that you schedule time on your calendar to consume it and take action. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   Time is the one thing you can’t make more of.

Fax 100

Fax Networking 2007 Management 100

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." Look Ahead I have found that in order to save time, the last thing I do at night is to "look ahead" By look ahead, I mean that I check my calendar and tickler file for what I have scheduled tomorrow.   Time is a very precious commodity!

Dropbox 100

Dropbox Filing Networking Fax 100

Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock! Archive Network with Steph Is This You?   Or connect on Facebook !

Twitter 100

Twitter Fax Networking Facebook 100

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Archive Network with Steph Is This You?

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Archive Network with Steph Is This You?

Email 100

Email Twitter Fax Networking 100

Laughing all the Way to Work

DECEMBER 17, 2008

© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right? Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Lets enjoy our day together.© Here are the top qualities that an assistant must have: Be organized.

Time Zones 100

Time Zones Filing IAAP 2008 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? in Networking , Technology/Web , Time, Productivity & To-Dos | Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference Want Help Making Lists on Twitter?

Twitter 100

Twitter Social Media Facebook Networking 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. I use hanging file folders labelled from January through to December. Lets enjoy our day together.©

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 1, 2010

© Copyright Patricia Robb 2010 1 August, 2010 Oh where or where is my password? I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Keep an organized filing system and file list.

Time Zones 100

Time Zones IAAP 2008 International 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    Do you keep paperwork or reference material that you use on a regular basis far from your workspace?  When in doubt, schedule it out!    Does it get put away?    4. . 

Networking 100

Networking Email Phones Filing 100

Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Lets enjoy our day together.© Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

MARCH 10, 2010

And you’ll see even more reviews from other outstanding business leaders here: www.MasterYourWorkday.com in Books & Info Products | Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference What if You’re Working Harder Than You Need to Be? you're going to love this.

Gifts 100

Gifts Goals Calendars Networking 100

Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Do You Hate Your To-Do List?

Networking 100

Networking Phones Fax Management 100

Laughing all the Way to Work

AUGUST 10, 2010

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

MAY 23, 2009

© Copyright Patricia Robb 2010 23 May, 2009 Grrr! At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

AUGUST 16, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

Management 100

Management Twitter Networking Fax 100

Administrative Arts

AUGUST 16, 2010

Managing Calendars. This includes setting up and managing electronic and physical files. Similar Posts: Create a Desk Reference Manual. Copyright: Administrative Arts Administrative Assistant Job Descriptions. Greeting Clients and Visitors. This could be for your boss or bosses or conference rooms and other resources.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Laughing all the Way to Work

AUGUST 13, 2010

© Copyright Patricia Robb 2010 13 August, 2010 Pass it on. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. Lets enjoy our day together.© I wrote an article called We Dont Know What We Dont Know. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   She did not have faith in her tools and did not have a consistent way to reference or write out her objectives.  Productive & Organized Home Contribute to P&O!

Staples 100

Staples Networking AT&T Phones 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Lets enjoy our day together.© March 16, 2009 Patricia Robb said.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

Management 100

Management Agenda Calendars Twitter 100

Loosely Speaking

MARCH 5, 2009

Following my own advice, I went to the forums and found references to the “Cannot Connect&# problem: [link] [link] None of these fixes worked to solve the problem. However, if the blog has been offline for more than 7 days we will not have a backup on file. All the support files you should need are on the web.

2009 100

2009 AT&T Filing 2004 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. THanks for sharing!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

JUNE 23, 2009

© Copyright Patricia Robb 2010 23 June, 2009 Colour Coding Works. Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 10, 2010

Putting the date on the pages helps reference notes from meetings, etc. Create email folders same as you would for word doc and paper files. Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. In the calendar. Schedule those activities on your calendar.

AT&T 100

AT&T Calendars Social Media Stress 100